Job Purpose
The Marketing Planning Executive will support the Area Marketing Planning Manager in the optimisation of all marketing planning and the cycle planning processes. They will play a quality assurance role in the measurement of the effectiveness and efficiency of activities within the integrated cycle plan (brand and trade activities) to ensure that the results delivered from the activities are consistent with brand, trade and SP& I objectives. The overall role of the Strategy Planning & Insights (S,P & I) function is to measurably increase the focus and yield of marketing investment by driving the strategic planning and decision making process through actionable understanding of consumer and customer needs and mechanisms of the market place.
Key Deliverables
Business
Support the Area Marketing Planning Manager in the management and optimisation of the marketing planning process through driving the maintenance and optimisation of the marketing planning templates in order to ensure consistency of input between brand and trade teams and to facilitate completion of the templates, aligned to the Marketing Way of Working.
Ensure the provision of accurate and timely data/information to support the marketing planning process and the Marketing Way of Working (e.g.: shipments, GCS, audit,).
Execute and enhance the planning process and activity development and ensure timely and effective implementation.
Drive the cycle planning process to ensure that activities are evaluated against their stated objectives.
Gather /generate innovative ideas on how to increase efficiency and effectiveness of planning processes and tools.
People
Interact with the brand, trade, SP & I and field force management and other relevant functions within Marketing to manage the marketing planning and cycle planning process.
Work in conjunction with Area Marketing Planning Manager and the broader SP&I team to guarantee that cycle planning outcomes are in line with stated brand and trade objectives and that marketing planning outcomes are aligned to the overall marketing objectives
Develop close working relationships with brand and trade areas in order to quality assure the evaluation of brand & trade programmes across the business cycle, as well as to support the development of brand and trade programmes
Work closely with research executives and market insights executives to identify most appropriate data sources and methodologies for activity evaluations
A minimum of 4 years experience in a marketing FMCG environment
Experience in planning at a brand, trade or planning and insights level
Candidates with cross functional experience in Brand Marketing, Trade Marketing & Distribution or Strategy Planning and Insights are preferred
An understanding of ECAA’s marketing strategy and our market environment would be beneficial
Job Experience: Experience of 4 years
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Marketing Planning Executive
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Entrepreneurship Support Officers
Key Responsibilities
Support in conducting Training Needs Assessments (TNAs), identifying county-specific gaps and needs, and adjust business skills/VSLA training modules accordingly
Provide technical support and quality assurance oversight to the county-level Trainers of Trainers (ToTs) in their delivery of business skills/VSLA trainings and business development support implementation
Support the community trainers/ToTs in session plan development, quality report writing and mentoring/coaching of youth
Monitor county-level data collection to ensure quality data gathering and analysis
Support the Entrepreneurship Coordinator in managing training budgets and developing monthly work plans
Coordinate VSLA management across counties, including recruiting new VSLAs and assuring the quality of monitoring of existing VSLA groups
With the support of the Entrepreneurship Coordinator, link youth to youth friendly financial services
Provide reports as required
Qualifications:
Bachelor’s degree in relevant field, Masters Degree preferred.
Experience working with youth programs
Excellent report writing skills
A solid foundation in the fundamentals of entrepreneurship
Preference will be given to an individual who as exposure to Youth Financial inclusion/Business Development services and/or Financial services.
Basic Requirements
A broad understanding of the state of entrepreneurial activity of youth, the social and cultural influences affecting youth workforce and barriers to enterprise start up by the youth
Excellent communication skills, both oral and written
Good training and facilitation skills
Proven ability to work effectively in a number of teams, in a multi-cultural context where teams may be geographically dispersed
Ability to work both independently and as a part of a team
Considerable problem solving and decision making skills
Flexible, adaptable and able to effectively execute a range of job duties
Minimum four (4) years of experience in working with or for the financial services sector
Kenyan nationals are encouraged to apply. International allowances are not available for this position. Salary and other benefits are compliant to the Kenyan NGO Sector. -
Accountant
Accounting Job Responsibilities
Preparation of financial statements and schedules
completion of monthly close procedures
Daily analysis and recording of revenues and expenses
Monthly reconciliation of bank and other accounts
Periodic analysis of financial performance
Submission of financial and tax reports for audit
Preparation of tax returns and other reporting requirements
monitoring and documentation of internal controls
Ensure that documents for payments are completed correctly with the required authorization and signatures.
Preparing reports and standard statements / Ensure that monthly aging reports are submitted to respective stakeholders.
Achieving finance assessment targets / audit.
Collect all due claims
Compute payment schedules as per agreed timelines.
Prepare and pass Monthly, quarterly, Midyear Journals in the general ledger as per advice.
Qualifications for the Accounting Job
Bachelor Degree (Finance/Accounts Major).
CPA 6 / ACCA
At least 4 Years Working Experience in a busy accounting environment.
Excellent interpersonal relationship skills
Skill in analyzing and evaluating financial information.
Passion to work with numbers -
Compliance Officer
Reporting to Managing Director, the Compliance Officer will be responsible for ensuring security of company assets, finished goods, work in process, inputs, cash, fixed assets, building materials, etc. The incumbent will also ensure that the internal processes are in line with the set regulations. The Compliance Officer must work independently and report only to the company Directors.
Responsibilities for the Compliance Officer Job
Reviewing security information including vehicle tracking, CCTV, time and gate logs, tax receipts, etc. on a daily basis
Ensuring that all financial and control processes are followed on a daily basis
Performing various counts including stock, cash, inputs, tools, spares, consumables, etc. at regular intervals and randomly
Ensuring proper reporting by all staff including department heads
Providing independent reviews of individual and department compliance
Providing advice and consultation to management on issues of security and compliance
Reviewing manufacturing and stock movement documentation daily
Responding to alleged violations of rules, regulations, policies, procedures, and standards
Qualifications for the Compliance Officer Job
A minimum of a Bachelor’s Degree in any related field
At least 4 years working experience in a security, compliance, or audit role
Lead member of an organization’s security, compliance or audit department will be an added advantage
Familiarity with accounting practices and procedures
Certification in ISO processes will be an added advantage
Attention to detail – achieve thoroughness and accuracy when accomplishing a task
Excellent report writing skills, communication skills and problem solving skills -
Medical Doctors
Location: Kahawa West, Nairobi.
Job Summary
We are seeking to hire full/part- time Medical Doctor specialized in Obstetrics Gynecology. Reporting to the Chief Medical Officer. The Doctor will primarily be responsible for providing quality clinical services to our clients, program coordination and research.
Medical Doctors Job Responsibilities
Assess, monitor and provide clinical appropriate care (medical and surgical) to patients on hospital wards and in outpatient clinics;
Complete documentation, both as a legal record of treatment and for the benefit of other healthcare professionals
Coordinate and discuss planned care with the patient and other team professionals as appropriate.
Maintain effective interpersonal relationships with all staff and patients.
Ensure that patients are kept fully informed of and understand all procedures and treatments to be undertaken. Informed Consent will be obtained from patients in accordance with the hospital policy.
The Medical Doctor will take an active role in health promotion and disease prevention.
Maintain patient rights, and be aware of cultural differences when dealing with patients.
Liaise with other medical and non-medical staff in the hospital to ensure quality treatment;
Supervise Doctor on Call team
Will be required to report on-call ( off shifts, weekends and holidays) as scheduled
Ensure that comprehensive hospital medical records for all in and outpatients are accurate
Provide educational and clinical experience for clinical staff.
Ensure the efficient use of resources in medical services.
The Medical Doctor will keep abreast with trends, developments and the appropriate utilization of technology in the field of medical care on a regular and ongoing basis and coordinate clinical research and programmatic initiatives.
Any other duties as may be assigned
Qualifications for the Medical Doctors Job
Degree in Medicine and Surgery with a minimum of 4 years’ experience.
Specialized in Obstetrics and Gynecology preferred
Excellent communication, interpersonal and analytical skills
Computer literacy, with proficiency in Microsoft Office Suite.
Ability to work effectively with a team in a culturally diverse environment
A good understanding of community dynamics. Knowledge and familiarity with low-income urban areas of Nairobi -
Policy, Advocacy and Campaigns Co-ordinator, Shifting the Power Project
JOB PURPOSE The holder of the position shall be responsible for co-ordination of STP policy engagement initiatives at national and county levels. The job holder will also support the primary STP Consortium partners (11 NNGOs) and 5 International NGOs to develop a common strategy to revitalize the National Disaster Management Policy by building strategic coalitions and alliances around policy and governance issues in humanitarian sector. The advocacy efforts will be seeking formal recognition of community and civil society leadership role in national and county level disasters management and policy documents and implementation frameworks.
The position holder is expected to work closely with the STP Project Manager to ensure that partners have the capacities to engage in policy and governance work at County level.
DUTIES AND RESPONSIBILITIES
i. Lead in development and implementation of STP Strategy on National and 6 County level engagement on Disaster Management in Kenya
ii. In collaboration with the AAIK Head of Policy and Campaigns, support partners to develop policy advocacy tools such as policy briefs and position papers for influencing disaster county engagement processes
iii. Facilitate capacity building of communities, partners, networks and staff on thematic advocacy and policy issues
iv. Build the capacity of partners to develop participatory and alternative models of policy influencing at community and county level;
v. Support partners in developing a framework of strengthening women leadership and participation in County Steering Group Meetings within the 6 STP counties
vi. Participate in county engagement forums and meetings;
vii. Supporting preparation of periodic reports (monthly, quarter, semi-annually and annually) on campaigns and policy initiatives as required by various donors, ensuring quality and timeliness;
viii. In the process of capacity building, ensure that policy and governance work is informed by the voices of women and people living in poverty and exclusion;
Appointment to the position will be made from persons who have:
A bachelor’s degree in development or other related social sciences from a recognized University, A Master degree and professional training in Disaster Management will be an added advantage;
A minimum of four (4) years post-academic experience in policy work;
Demonstrable experience in leading and working within influential coalitions and networks;
Demonstrable experience in advocacy and campaigns on public participation and mobilization.
Demonstrable experience in building capacity of partners and staff on public policy, analysis and influencing.
Strong understanding of public policy and democratic governance and its relationship to women’s rights and pro-poor development;
Experience of managing partnership relationships.
Ability to conduct policy analysis incorporating advocacy and women’s rights strategies;
Ability to influence and negotiate at different levels;
Ability to conduct research work and
High degree of integrity, dependability and confidentiality;
Strong analytical, interpersonal, negotiation and communication skills;
Self-motivated person able to work without supervision; and
High level of IT proficiency in use of MS Word, Excel, Access, Power-point, and e-mail
Strong facilitation skills -
Logistics Officer
Duties for the Logistics Officer Job
In accordance to ACTED’s procurement procedures, be responsible for the procurement process of all items or services purchased on the Capital level upto the level (Scenario) agreed with the Logistics Manager
Receiving orders from the various departments, signing them and updating in the order follow up.
Responsible for signing all procurement memo for Capital level procurement;
Responsible to setting up the correct procurement procedure for each purchase;
Contact requesters to ensure correct specifications of each items ordered, in order to avoid non-matching procurement;
Ensure procurement of goods and services is always done following the value for money principle;
Accountable for Compliance with respects to all capital procurements;
Establish the monthly purchase forecast, gathering all purchase that will be done on capital level, and send it to the Country logistics Manger.
Accountable for the reception of all items delivered or in transit to the Capital office;
Accountable for quantity and quality check of all goods received on the Capital level;
Ensure the information flow between the different Stakeholders in the supply chain;
Responsible for transmission to finance all procurement files for payment
Responsible for filling the logistics and compliance procurement file;
Logistics Officer Job Requirements
Bachelor degree in purchasing Supply Management or Chartered Institute of Purchasing and Supply (CIPS, UK) or higher national diploma in store, logistics management or equivalent.
At least 4 years relevant experience in procurement and logistics management in INGOs.
Computer literate and with excellent IT Knowledge.
Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels,
Strong people management and leadership skills;
Excellent communication skills.
Strong analytical and conceptual skills.
Experience in providing inputs to proposals and donor reports in procurement and logistics.
Demonstrated experience in overall responsibility and accountability for the logistical management of an organization.
Ability to work under pressure,deal constructively with stress and working long hours.
Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
Being conversant in Somali language will be considered an advantage. -
Systems Support Officer I Human Resource Officer I
Reporting to the Senior ICT Officer the job holder will ensure provision of efficient computer information systems and services in the Commission.
Job Profile:
Perform specific technical functions including changing of hardware electronic components, routine repairs, moving and setting up of computer workstations and other ICT equipment.
To provide technical support and advice to all users and solving technical problems.
Maintain the Commissions web presence by posting new content in a timely manner and archiving outdated content
Set up computers on the network system, and trains all users in equipment use and basic maintenance, and network operations.
Conducts server operating system performance analysis, evaluates levels of systems operations and devises measures to improve overall performance.
Setting up new users’ accounts and profiles and dealing with password issues.
Ensure the smooth operation of computer networks and storage devices.
Assist in troubleshooting hardware and software problems and resolve as appropriate and facilitate maintenance and upgrades of the same through consultation with vendors.
Schedule and implement preventive maintenance of systems servers, workstations, desktop equipment and associated peripherals.
Assist in doing backups for the organization
Participate in the development of the organization’s user specific Management Information Systems (MIS) and implement corporate systems or programmes developed locally, as applicable.
Perform any other duties as may be assigned by the management from time to time
Required Qualifications:
Holder of a Bachelor’s degree in Information Technology/Computer Science/ Management information systems
Experience in systems installation & maintenance
Excellent oral and written communication skills.
Able to quickly understand complex problems and devise effective solutions.
Hands on experience in Enterprise Resource Planning (Microsoft Navision)
Strong interpersonal skills.
Must be proactive and able to work under pressure.
Holder of CCNA/CISCO.
At least four (4) years’ experience in IT work.
The above position will attract a competitive remunerative package. Please give your current and expected remuneration.
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Procurement and Administration officer
Procurement
· Develop a coherent procurement master plan to guide procurement activities for all departments of the Regional Office and the Country Office Kenya for the year. This includes but is not limited to goods and services such as workshops venues, catering services, IT equipment and related accessories, consultants etc.
· As a committee member, participate in the selection/use of pre-qualified suppliers; vendor rating to ensures fair vendor selection for all procurement processes per the set thresholds
· Receive and check for clarity and approval of all procurement requests from various departments
· Prepare bid proposals, RFPs and tender documents for approval before circulation. Coordinate receipt of quotations from suppliers
· Analyze quotations and prepare bid analysis as per CBM procurement guidelines
· As a member of the procurement and tender committees, prepare minutes and reports of discussions and decisions held;
· Raise LPO and LSOs documentation for approval
· In conjunction with the requester, receive and verify the deliveries of orders from suppliers within the recommended timeframe;
· Ensure all procurements are thoroughly documented in agreed format and filed within the right timeframe
· Maintain a supplier database
· Manage communication with vendors and staff to facilitate smooth implementation of procurement procedures.
Administration
· Insurance administration for motor vehicles and CBM assets in liaison with the Insurance Brokers.
· Verify physical inventory and stock by conducting spot checks periodically and investigating discrepancies.
· Maintain an up to date and accurate asset register.
· Supervise outsourced services such as cleaning, security, gardening
· Oversee maintenance of assets, equipment and machines as needed such as office generator, signage, water supply, electrical installations, electric fence, gardening, security and sewerage systems
· Coordinate timely disposal of old and obsolete office equipment and assets, as guided by CBM guidelines on disposal
· Ensure proper allocation, maintenance and utilization of equipment and office furniture especially those in the common areas;
· Maintain proper record keeping in regard to billings, service contracts and ensure that queries/anomalies are dealt with
· Act as the custodian of the Regional Office keys, to ensure the office is opened on time and properly closed at the end of the work day, following the relevant SOPs for office safety and security.
· To comply with all safety and health procedures and requirements at CBM and, at all times ensure your own safety and health and that of other persons who may be affected by your acts or omissions at CBM.
· In the absence of the driver, supports in driving services
Professional and Personal Profile:
Education, Knowledge & Professional Experience
A Bachelor’s Degree in any business related field with a specialization or bias in Procurement
CIPS qualification and KISM membership will be an added advantage.
At least 4 years progressive relevant on job experience, preferably in a busy NGO setting.
Valid driving license and driving experience skills
Certificate of good conduct
Excellent interpersonal skills with the ability to develop and maintain strong cross-cultural professional relationships
High degree of accountability
Excellent organisational and coordination skills
Team player with strong interpersonal skills
High level of professionalism, maturity and integrity when dealing with sensitive information and issues
Experience of working with people with disabilities, and the disability-inclusive development sector would be a considerable advantage
Willingness to adhere and commit to CBM’s values