Job Experience: Experience of 4 years

  • Tax Consultant – Business Tax Tax Senior Associate – Business Tax

    We currently have an exciting opportunity for a dynamic person to join our Tax Team as a Tax Consultant in the Business Tax service line. This position will be based in our Nairobi office in Kenya.

    Job Description

    Main purpose of the job

    The holder of this position will ensure that the client and Firm’s expectations are met by delivering high quality services and maintaining high utilisation levels.

    What you will do

    Support the delivery of designated Tax engagements/projects, and managing the implementation of agreed deliverables;
    Carry out tax health checks and reviews, preparation of tax opinions and income tax computations;
    Assist clients resolve KRA audits and statements of accounts issues;
    Prepare objections and appeals to KRA assessments;
    Generate innovative solutions on projects/engagements in collaboration with team members to enhance/renew service offerings to clients;
    Assist in developing knowledge on current tax matters across the Tax function;
    Deliver client service according to relevant Deloitte standards, policies and ethical principles;
    Collect, assimilate and analyze relevant data using standard tools and data visualizations to help surface insights and solutions;
    Support in the development and marketing of products and client offerings;
    Build and maintain relationships with the client and relevant government ministries;
    Liaise with the relevant government ministries and Kenya Revenue Authority on expectations and other policy matters;
    Assist in the preparation of proposals/tenders and presentations to clients; and
    Prepare tax publications for clients and writing articles on relevant tax matters.

    Qualifications

    A Bachelor’s degree in Business/Commerce, Economics or Law.
    At least 4 years’ experience in a relevant role.
    Professional accounting qualification (CPA/ACCA).

    Behavioural competencies

    Excellent communication skills, both written and verbal.
    Effective interpersonal and relationship building skills.
    Good mentorship and coaching ability with desire to develop self and others.
    Adaptable, managing change and ambiguity with ease.
    Sound problem solving ability.
    Organisational, supervisory and time management.

    Technical Competencies

    Expert in field with sound industry and business knowledge.
    Demonstrated leadership skills.
    Excellent report writing skills.
    Good financial knowledge.
    Sound business acumen.
    Focus on quality and risk.
    Well-developed computer user skills.

    Additional Information

    Your role as a leader

    At Deloitte we believe in the importance of leadership at all levels. We expect our people to embrace and live our purpose by challenging themselves to identify issues that are most important for our clients, our people, and for society and make an impact that matters.

    Leadership Capabilities

    Living our Purpose – Identifies and embraces our purpose and values and puts these into practice in their professional life.
    Influence – Builds relationships and communicates effectively in order to positively influence peers and other stakeholders.
    Performance drive – Seeks opportunities to challenge self; teams with others across businesses and borders to deliver and takes accountability for own and team results.
    Strategic direction – Understands objectives for clients and Deloitte, aligns own work to objectives and sets personal priorities.
    Talent development – Develops self by actively seeking opportunities for growth, shares knowledge and experiences with others, and acts as a strong brand ambassador.

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Executive Driver

    Department: CEO’s Office

    Reports to: Executive Secretary

    Role Purpose: To provide safe, reliable, and discreet transportation services to high-level executives within the organization, ensuring timely and efficient travel arrangements.

    Key Responsibilities:

    Driver Duties:

    Safely operate assigned vehicles, adhering to all traffic laws and regulations.
    Maintain vehicle cleanliness, safety, and overall condition.
    Plan and execute efficient routes to minimize travel time and maximize productivity.
    Ensure the security and confidentiality of sensitive information and materials transported.
    Assist with luggage handling and other passenger needs as required.

    Administrative Tasks:

    Maintain accurate and up-to-date vehicle logs and maintenance records.
    Coordinate vehicle servicing and repairs as needed.
    Assist with travel arrangements, including booking flights, hotels, and ground transportation.

    Protocol and Security:

    Adhere to strict protocol and security procedures, especially when transporting high-level executives.
    Maintain a professional demeanor and appearance at all times.

    Qualifications and Experience:

    Valid driver’s license with a clean driving record.
    Proven experience as an executive driver or chauffeur.
    Strong knowledge of local roads and traffic conditions.
    Excellent driving skills and defensive driving techniques.
    Ability to maintain confidentiality and discretion.
    Strong attention to detail and organizational skills.
    Professional appearance and demeanor.

    Interested and qualified candidates should forward their CV to: jobs1@hcsaffiliatesgroup.com using the position as subject of email.

    Apply via :

    jobs1@hcsaffiliatesgroup.com

  • Sous Chef (All Day Dining)

    Accountable for overall success of the daily kitchen operations. Exhibits culinary talents by personally performing tasks while leading the staff and managing all food related functions. Works to continually improve guest and employee satisfaction while maintaining the operating budget. Supervises all kitchen areas to ensure a consistent, high quality product is produced. Responsible for guiding and developing staff including direct reports. Must ensure sanitation and food standards are achieved.

    CANDIDATE PROFILE 

    Education and Experience

    High school diploma or GED; 4 years experience in the culinary, food and beverage, or related professional area.
    2-year degree from an accredited university in Culinary Arts, Hotel and Restaurant Management, or related major; 2 years experience in the culinary, food and beverage, or related professional area.

    CORE WORK ACTIVITIES

    Ensuring Culinary Standards and Responsibilities are Met
    Manages kitchen shift operations and ensures compliance with all Food & Beverage policies, standards and procedures.
    Estimates daily production needs on a weekly basis and communicates production needs to kitchen personnel daily.
    Assists Executive Chef with all kitchen operations and preparation.
    Prepares and cooks foods of all types, either on a regular basis or for special guests or functions.
    Develops, designs, or creates new applications, ideas, relationships, systems, or products, including artistic contributions.
    Assists in determining how food should be presented and creates decorative food displays.
    Maintains purchasing, receiving and food storage standards.
    Ensures compliance with food handling and sanitation standards.
    Performs all duties of kitchen managers and employees as necessary.
    Recognizes superior quality products, presentations and flavor.
    Ensures compliance with all applicable laws and regulations.
    Follows proper handling and right temperature of all food products.
    Operates and maintains all department equipment and reports malfunctions.
    Checks the quality of raw and cooked food products to ensure that standards are met.

    Leading Kitchen Operations

    Supervises and coordinates activities of cooks and workers engaged in food preparation.
    Leads shifts while personally preparing food items and executing requests based on required specifications.
    Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.
    Encourages and builds mutual trust, respect, and cooperation among team members.
    Serves as a role model to demonstrate appropriate behaviors.
    Maintains the productivity level of employees.
    Ensures employees understand expectations and parameters.
    Establishes and maintains open, collaborative relationships with employees and ensures employees do the same within the team.
    Ensures property policies are administered fairly and consistently.
    Communicates performance expectations in accordance with job descriptions for each position.
    Recognizes success performance and produces desired results.

    Ensuring Exceptional Customer Service

    Provides services that are above and beyond for customer satisfaction and retention.
    Manages day-to-day operations, ensuring the quality, standards and meeting the expectations of the customers on a daily basis.
    Sets a positive example for guest relations.
    Empowers employees to provide excellent customer service.
    Interacts with guests to obtain feedback on product quality and service levels.
    Handles guest problems and complaints.

    Maintaining Culinary Goals

    Achieves and exceeds goals including performance goals, budget goals, team goals, etc.
    Develops specific goals and plans to prioritize, organize, and accomplish your work.
    Utilizes the Labor Management System to effectively schedule to business demands and for tracking of employee time and attendance.
    Trains employees in safety procedures.

    Managing and Conducting Human Resource Activities 

    Identifies the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.
    Improves service by communicating and assisting individuals to understand guest needs, providing guidance, feedback, and individual coaching when needed.
    Participates in the employee performance appraisal process, providing feedback as needed.
    Brings issues to the attention of the department manager and Human Resources as necessary.

    Additional Responsibilities 

    Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
    Analyzes information and evaluating results to choose the best solution and solve problems.
    Attends and participates in all pertinent meetings.

    Apply via :

    careers.marriott.com

  • Sous Chef (All Day Dining)

    Accountable for overall success of the daily kitchen operations. Exhibits culinary talents by personally performing tasks while leading the staff and managing all food related functions. Works to continually improve guest and employee satisfaction while maintaining the operating budget. Supervises all kitchen areas to ensure a consistent, high quality product is produced. Responsible for guiding and developing staff including direct reports. Must ensure sanitation and food standards are achieved.

    CANDIDATE PROFILE 

    Education and Experience

    High school diploma or GED; 4 years experience in the culinary, food and beverage, or related professional area.
    2-year degree from an accredited university in Culinary Arts, Hotel and Restaurant Management, or related major; 2 years experience in the culinary, food and beverage, or related professional area.

    CORE WORK ACTIVITIES

    Ensuring Culinary Standards and Responsibilities are Met
    Manages kitchen shift operations and ensures compliance with all Food & Beverage policies, standards and procedures.
    Estimates daily production needs on a weekly basis and communicates production needs to kitchen personnel daily.
    Assists Executive Chef with all kitchen operations and preparation.
    Prepares and cooks foods of all types, either on a regular basis or for special guests or functions.
    Develops, designs, or creates new applications, ideas, relationships, systems, or products, including artistic contributions.
    Assists in determining how food should be presented and creates decorative food displays.
    Maintains purchasing, receiving and food storage standards.
    Ensures compliance with food handling and sanitation standards.
    Performs all duties of kitchen managers and employees as necessary.
    Recognizes superior quality products, presentations and flavor.
    Ensures compliance with all applicable laws and regulations.
    Follows proper handling and right temperature of all food products.
    Operates and maintains all department equipment and reports malfunctions.
    Checks the quality of raw and cooked food products to ensure that standards are met.

    Leading Kitchen Operations

    Supervises and coordinates activities of cooks and workers engaged in food preparation.
    Leads shifts while personally preparing food items and executing requests based on required specifications.
    Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.
    Encourages and builds mutual trust, respect, and cooperation among team members.
    Serves as a role model to demonstrate appropriate behaviors.
    Maintains the productivity level of employees.
    Ensures employees understand expectations and parameters.
    Establishes and maintains open, collaborative relationships with employees and ensures employees do the same within the team.
    Ensures property policies are administered fairly and consistently.
    Communicates performance expectations in accordance with job descriptions for each position.
    Recognizes success performance and produces desired results.

    Ensuring Exceptional Customer Service

    Provides services that are above and beyond for customer satisfaction and retention.
    Manages day-to-day operations, ensuring the quality, standards and meeting the expectations of the customers on a daily basis.
    Sets a positive example for guest relations.
    Empowers employees to provide excellent customer service.
    Interacts with guests to obtain feedback on product quality and service levels.
    Handles guest problems and complaints.

    Maintaining Culinary Goals

    Achieves and exceeds goals including performance goals, budget goals, team goals, etc.
    Develops specific goals and plans to prioritize, organize, and accomplish your work.
    Utilizes the Labor Management System to effectively schedule to business demands and for tracking of employee time and attendance.
    Trains employees in safety procedures.

    Managing and Conducting Human Resource Activities 

    Identifies the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.
    Improves service by communicating and assisting individuals to understand guest needs, providing guidance, feedback, and individual coaching when needed.
    Participates in the employee performance appraisal process, providing feedback as needed.
    Brings issues to the attention of the department manager and Human Resources as necessary.

    Additional Responsibilities 

    Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
    Analyzes information and evaluating results to choose the best solution and solve problems.
    Attends and participates in all pertinent meetings.

    Apply via :

    careers.marriott.com

  • Regional Sales Supervisor 


            

            
            Expansion & Compliance Supervisor

    Regional Sales Supervisor Expansion & Compliance Supervisor

    We’re seeking a motivated and experienced Regional Sales Supervisor to join our team in Nairobi Region, Kenya. In this role you will be tasked with leading and motivating a team to achieve the set sales targets for our product within a designated region. You will combine your strategic thinking with strong sales expertise to develop and implement effective sales strategies to drive regional growth.

    Roles & Responsibilities:

    Regional Supervisor

    Manage daily branches operations within your region and ensure daily tracking of stocks and receivables.
    Lead, coach, and mentor regional sales team to achieve individual and team sales targets
    Prepare sales reports on daily & weekly basis.
    Conduct market research and analysis to understand customer needs and industry trends.
    Develop and implement sales strategies to ensure consistency on sales as well as stay ahead of the competition curve.
    Follow up with the branches to ensure they are practicing real time sales.
    Ensure that the branches are compliant with uniform and cleanliness guidelines spelt out by the company.
    Plan and conduct training for the team regarding customer service and store management.
    Roll out bolt campaigns across branches to increase branch awareness in the region.
    Accomplish the set targets by tracking branch sales and identify branches that need help to achieve their targets.
    Ensure branches are in compliant with all the local authorities licensing requirements.
    Identify new areas for branch expansion.
    Ensure branches are compliant with the no cash no credit rule.
    Present attendance record for the branch team on a weekly basis.
    Monitor and control Branches stocking to ensure daily product availability
    Ensure opportunism regarding sales by identifying any sales opportunities and presenting them to the regional sales manager
    Audit stocks in all the branches on a daily, weekly and monthly basis.

    Skills and qualifications:

    Bachelor’s degree Or Diploma in Sales and Marketing, Business Administration or a related field.
    Proven Experience (4+ years) in sales and marketing or a similar role preferably within the Aquaculture industry.
    Proven track record of exceeding sales targets and achieving revenue growth.
    Excellent communication, interpersonal, and relationship-building skills.
    Strong negotiation and persuasion skills.
    Leadership experience and the ability to motivate and coach a team.
    Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
    Excellent time management and organizational skills.
    Ability to work independently and as part of a team.
    Strong analytical and problem-solving skills.

    go to method of application »

    Please send your CV and a Cover Letter as one document expressing your interest and qualifications to recruit@victoryfarmskenya.com. This vacancy remains active until 13th December, 2024. Clearly indicate the subject

    Apply via :

    recruit@victoryfarmskenya.com

  • Regional Sales Supervisor 


            

            
            Expansion & Compliance Supervisor

    Regional Sales Supervisor Expansion & Compliance Supervisor

    We’re seeking a motivated and experienced Regional Sales Supervisor to join our team in Nairobi Region, Kenya. In this role you will be tasked with leading and motivating a team to achieve the set sales targets for our product within a designated region. You will combine your strategic thinking with strong sales expertise to develop and implement effective sales strategies to drive regional growth.

    Roles & Responsibilities:

    Regional Supervisor

    Manage daily branches operations within your region and ensure daily tracking of stocks and receivables.
    Lead, coach, and mentor regional sales team to achieve individual and team sales targets
    Prepare sales reports on daily & weekly basis.
    Conduct market research and analysis to understand customer needs and industry trends.
    Develop and implement sales strategies to ensure consistency on sales as well as stay ahead of the competition curve.
    Follow up with the branches to ensure they are practicing real time sales.
    Ensure that the branches are compliant with uniform and cleanliness guidelines spelt out by the company.
    Plan and conduct training for the team regarding customer service and store management.
    Roll out bolt campaigns across branches to increase branch awareness in the region.
    Accomplish the set targets by tracking branch sales and identify branches that need help to achieve their targets.
    Ensure branches are in compliant with all the local authorities licensing requirements.
    Identify new areas for branch expansion.
    Ensure branches are compliant with the no cash no credit rule.
    Present attendance record for the branch team on a weekly basis.
    Monitor and control Branches stocking to ensure daily product availability
    Ensure opportunism regarding sales by identifying any sales opportunities and presenting them to the regional sales manager
    Audit stocks in all the branches on a daily, weekly and monthly basis.

    Skills and qualifications:

    Bachelor’s degree Or Diploma in Sales and Marketing, Business Administration or a related field.
    Proven Experience (4+ years) in sales and marketing or a similar role preferably within the Aquaculture industry.
    Proven track record of exceeding sales targets and achieving revenue growth.
    Excellent communication, interpersonal, and relationship-building skills.
    Strong negotiation and persuasion skills.
    Leadership experience and the ability to motivate and coach a team.
    Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
    Excellent time management and organizational skills.
    Ability to work independently and as part of a team.
    Strong analytical and problem-solving skills.

    go to method of application »

    Please send your CV and a Cover Letter as one document expressing your interest and qualifications to recruit@victoryfarmskenya.com. This vacancy remains active until 13th December, 2024. Clearly indicate the subject

    Apply via :

    recruit@victoryfarmskenya.com

  • Regional Sales Supervisor 


            

            
            Expansion & Compliance Supervisor

    Regional Sales Supervisor Expansion & Compliance Supervisor

    We’re seeking a motivated and experienced Regional Sales Supervisor to join our team in Nairobi Region, Kenya. In this role you will be tasked with leading and motivating a team to achieve the set sales targets for our product within a designated region. You will combine your strategic thinking with strong sales expertise to develop and implement effective sales strategies to drive regional growth.

    Roles & Responsibilities:

    Regional Supervisor

    Manage daily branches operations within your region and ensure daily tracking of stocks and receivables.
    Lead, coach, and mentor regional sales team to achieve individual and team sales targets
    Prepare sales reports on daily & weekly basis.
    Conduct market research and analysis to understand customer needs and industry trends.
    Develop and implement sales strategies to ensure consistency on sales as well as stay ahead of the competition curve.
    Follow up with the branches to ensure they are practicing real time sales.
    Ensure that the branches are compliant with uniform and cleanliness guidelines spelt out by the company.
    Plan and conduct training for the team regarding customer service and store management.
    Roll out bolt campaigns across branches to increase branch awareness in the region.
    Accomplish the set targets by tracking branch sales and identify branches that need help to achieve their targets.
    Ensure branches are in compliant with all the local authorities licensing requirements.
    Identify new areas for branch expansion.
    Ensure branches are compliant with the no cash no credit rule.
    Present attendance record for the branch team on a weekly basis.
    Monitor and control Branches stocking to ensure daily product availability
    Ensure opportunism regarding sales by identifying any sales opportunities and presenting them to the regional sales manager
    Audit stocks in all the branches on a daily, weekly and monthly basis.

    Skills and qualifications:

    Bachelor’s degree Or Diploma in Sales and Marketing, Business Administration or a related field.
    Proven Experience (4+ years) in sales and marketing or a similar role preferably within the Aquaculture industry.
    Proven track record of exceeding sales targets and achieving revenue growth.
    Excellent communication, interpersonal, and relationship-building skills.
    Strong negotiation and persuasion skills.
    Leadership experience and the ability to motivate and coach a team.
    Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
    Excellent time management and organizational skills.
    Ability to work independently and as part of a team.
    Strong analytical and problem-solving skills.

    go to method of application »

    Please send your CV and a Cover Letter as one document expressing your interest and qualifications to recruit@victoryfarmskenya.com. This vacancy remains active until 13th December, 2024. Clearly indicate the subject

    Apply via :

    recruit@victoryfarmskenya.com

  • Junior ICT Administrator

    Junior ICT Administrator

    Key Responsibilities:

    Respond to 2nd level IT support/Service requests.
    Responsible for the maintenance, configuration, and reliable operation of computer systems, network equipment and virtualization.
    Deploy and upgrade computer components and software, manage virtual servers, and integrate automation processes.
    Working with IT administrators to configure and apply system patches and update systems as soon as new version of OS, application software & firmware are available.
    Configuring and supporting security tools, such as firewalls and Endpoint Security in collaboration with responsible engineers.
    undertaking data network fault investigations in local and wide area environments using information from multiple sources and monitoring tools.
    Performs all critical data backups and secures data according to established procedures.
    User account maintenance and audits across various platforms.
    Assist with Windows domain components administration.
    Manage inventory of hardware components and IT supplies.
    Maintenance of conferencing and collaboration solutions throughout the organization.
    Overseeing maintenance of end user systems, and Devices as per laid out policies.
    Leverages available technologies to sanitize, destroy data and information resident in end user computer systems when applicable.
    Coordinate collection of obsolete assets for retirement purposes.

    Qualifications:

    Minimum of 4 years practical experience in a reputable organization.
    Experience in IT infrastructure Administration, software and hardware troubleshooting.
    Degree in Information Technology, Computer Science or Computer Engineering from a recognized University.   
    Professional qualifications: Systems administration/System Engineering, Certification in Microsoft example MCSE/MCITP, Azure Administrator.
    Working technical knowledge of Windows networking Environment,  PC and platform operating systems and Patch management.    
    Application, support experience and working technical knowledge of current system software, protocols and standards including active directory.    
    Working Knowledge of cloud Environments as Google cloud, AWS, Microsoft Azure.
    Tool ownership.

    Apply via :

    job-boards.greenhouse.io

  • Executive Assistant to the ED

    Diary Management:

    Plan and design the Executive Director’s long-range calendar, which includes board, donor, partner and Fairtrade International meetings and conferences.
    Co-ordinate the daily schedule and communicate all details with relevant stakeholders to ensure effective time management and workflow.
    Prepare agendas and materials for the Executive Director’s daily meetings
    Arrange the Executive Director’s global and domestic trip itineraries.
    Manage and respond to inquires and correspondence, or re-route as required, liaising with colleagues on messages, drafting remarks, and preparing documents for his/her review.
    Plan internal staff and leadership team meetings. Take minutes and ensure appropriate distribution.
    Co-ordinate and prepare key documents for the Executive Director and ensure that all relevant information is provided prior to appointments and meetings.
    Prepare, consolidate and submit regional and departmental reports to the Executive Director, extracted from the respective direct reports monthly.
    Update and maintain the Executive Directors office filing system and various databases, computer files and directories, and keep a log of important documentations.

    Board Management:

    Organize and plan meetings, circulating notices of meetings, ensuring availability of meeting rooms, external venues, equipment, and materials as required for the management team.
    Co-ordinate all logistics, prepare the agendas and take minutes of Board, board committees (when in attendance), management and staff meetings.
    Produce and distribute the minutes of the meetings as appropriate and ensure prior distribution of relevant folders to Board of Directors.
    Maintain up to date records of all the meetings.
    Arrange both national and international travel and organization for accommodation for the Board, producer visits, and other guests as required for international travel, obtain visas, check travel health requirements and obtain foreign currency.

    Budget Management:

    Create and manage the Executive Director’s office budget, ensuring all expenditure is in line with FTA’s procedures, processing expense claims, checking invoices prior to authorization and coding expenditure to correct budget headings.
    liaison with Heads of Regions, Product managers, and Fairtrade Centre of Excellence on HREDD.
    support for workshops and surveys with producers.
    Support and provide advice for HREDD related capacity development work.
    Provide HREDD training for FTA staff.

    KNOWLEDGE, EXPERIENCE AND SKILLS:

    Qualifications:

    Bachelor’s degree in public or business administration
    Member of KENASA – Kenya National Secretaries Association.

    Experience and Knowledge:

    4 years’ experience as Personal Assistant at Director level or equivalent position,
    Experience in scheduling meetings, preparing and disseminating related communications, coordinating complex travel arrangements.
    Knowledge of MS Suite Application
    Experience of providing administrative support, including minute-taking, for Board and board committees

    Qualified applicants will be subjected to background checks as a pre-condition of employment. Completed applications should be saved in the applicant’s name and the position (Executive Assistant to the ED) and be e-mailed to recruitment@fairtradeafrica.net All applicants should state how they meet the essential requirements of the post and include their email address, telephone contacts and three referees with contact details on the application form.

    Apply via :

    recruitment@fairtradeafrica.net

  • Executive Assistant to the ED

    Diary Management:

    Plan and design the Executive Director’s long-range calendar, which includes board, donor, partner and Fairtrade International meetings and conferences.
    Co-ordinate the daily schedule and communicate all details with relevant stakeholders to ensure effective time management and workflow.
    Prepare agendas and materials for the Executive Director’s daily meetings
    Arrange the Executive Director’s global and domestic trip itineraries.
    Manage and respond to inquires and correspondence, or re-route as required, liaising with colleagues on messages, drafting remarks, and preparing documents for his/her review.
    Plan internal staff and leadership team meetings. Take minutes and ensure appropriate distribution.
    Co-ordinate and prepare key documents for the Executive Director and ensure that all relevant information is provided prior to appointments and meetings.
    Prepare, consolidate and submit regional and departmental reports to the Executive Director, extracted from the respective direct reports monthly.
    Update and maintain the Executive Directors office filing system and various databases, computer files and directories, and keep a log of important documentations.

    Board Management:

    Organize and plan meetings, circulating notices of meetings, ensuring availability of meeting rooms, external venues, equipment, and materials as required for the management team.
    Co-ordinate all logistics, prepare the agendas and take minutes of Board, board committees (when in attendance), management and staff meetings.
    Produce and distribute the minutes of the meetings as appropriate and ensure prior distribution of relevant folders to Board of Directors.
    Maintain up to date records of all the meetings.
    Arrange both national and international travel and organization for accommodation for the Board, producer visits, and other guests as required for international travel, obtain visas, check travel health requirements and obtain foreign currency.

    Budget Management:

    Create and manage the Executive Director’s office budget, ensuring all expenditure is in line with FTA’s procedures, processing expense claims, checking invoices prior to authorization and coding expenditure to correct budget headings.
    liaison with Heads of Regions, Product managers, and Fairtrade Centre of Excellence on HREDD.
    support for workshops and surveys with producers.
    Support and provide advice for HREDD related capacity development work.
    Provide HREDD training for FTA staff.

    KNOWLEDGE, EXPERIENCE AND SKILLS:

    Qualifications:

    Bachelor’s degree in public or business administration
    Member of KENASA – Kenya National Secretaries Association.

    Experience and Knowledge:

    4 years’ experience as Personal Assistant at Director level or equivalent position,
    Experience in scheduling meetings, preparing and disseminating related communications, coordinating complex travel arrangements.
    Knowledge of MS Suite Application
    Experience of providing administrative support, including minute-taking, for Board and board committees

    Qualified applicants will be subjected to background checks as a pre-condition of employment. Completed applications should be saved in the applicant’s name and the position (Executive Assistant to the ED) and be e-mailed to recruitment@fairtradeafrica.net All applicants should state how they meet the essential requirements of the post and include their email address, telephone contacts and three referees with contact details on the application form.

    Apply via :

    recruitment@fairtradeafrica.net