Jobs Kenya

Job Experience: Experience of 3 – 5 years

  • Communications Manager

    Communications Manager

    HJFMRI Kenya is seeking a Communications Manager to to support HJFMRI’s external communications strategy in Kenya. This position will plan, manage and implement communication projects to promote HJFMRI activities in Kenya including infectious diseases research, surveillance and PEPFAR.
    This position will be in support of HJFMRI Regional Office Kenya activities with travel to Kericho and Kisumu expected.

    Responsibilities

    Develop and implement a communications strategy that promotes public awareness of and support for HJFMRI’s programs among internal and external audiences.
    Create compelling content for various channels including social media, website, briefing books, itineraries, newsletters, and factsheets, and press releases.
    Collaborate with cross-functional teams to ensure alignment of branding, messaging and consistency across all communication channels.
    Work closely with HJF Global ID Communications Office regarding website and social media content submissions; consistency of logos, letterheads, and templates with current branding guidance; and general communication opportunities and issues that arise throughout the year.
    Foster close collaborative relationship with WRAIR-Africa, which may include attending regular meetings at the Embassy. Coordinate external promotions with US Embassy.
    Supports crisis and issues communication, in alignment with USG and HJFMRI’s global and regional crisis plans and procedures.
    Builds and maintains relationships with partners and stakeholders across all levels to gather the exchange information, support internal communications and engagement while ensuring alignment with the company’s strategy and priorities and maximize communications opportunities.
    Monitors media/social media activity, manages the media landscape in Kenya, including building contacts to key media and journalists, identifying promotional opportunities and drafting supporting materials such as press releases.
    May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.

    Required Knowledge, Skills And Abilities

    Exceptional written and verbal communication skills, with the ability to craft clear, concise, and persuasive messaging for various audiences.
    Creative thinker with a strategic mindset and a passion for storytelling.
    Knowledge of design tools such as Canva, Adobe Express. Experience with Adobe design suite (i.e., Illustrator, Photoshop, InDesign, etc.) would be helpful.
    Keen ability to distill complex ideas and scientific information into language appropriate for a lay audience.
    Extremely organized, detail-oriented, comfortable asking questions and diligent follow up; proven project management skills.
    Must be collaborative and have strong interpersonal and problem-solving skills, with an ability to identify, communicate and resolve problems

    Physical Capabilities

    Ability to stand or sit at a computer for prolonged periods.
    Operating motor vehicles, machinery, and/or power tools.

    Qualifications
    Education and Experience

    Bachelor’s Degree in Communications, English, Journalism or related field of study required.
    Minimum of 3-5 years experience required

    Work Environment

    This position will take place primarily in an office setting.

    Apply via :

    jobs.hjf.org

  • Climate Smart Agriculture (CSA) Facilitator

    Climate Smart Agriculture (CSA) Facilitator

    CONTRACT DURATION: 1 YEAR (Fixed period)

    Develop and deliver comprehensive training programs on regenerative agriculture practices.
    Conduct workshops, seminars, and field demonstrations to educate participants on soil health, crop diversity, cover cropping, agroforestry, and other regenerative practices.
    Collaborate with local farmers, agricultural organizations, and community groups to tailor training programs to their specific needs.
    Provide ongoing support and mentorship to training participants, helping them to implement regenerative practices on their farms.
    Evaluate the effectiveness of training programs and make necessary adjustments to improve outcomes.
    Stay up to date with the latest research and developments in regenerative agriculture and incorporate new knowledge into training materials.
    Create and distribute educational materials, including manuals, guides, videos, and online content.
    Promote the benefits of regenerative agriculture through public speaking engagements, articles, and social media.

    Qualifications:

    Bachelor’s degree in agriculture, Agronomy, Environmental Science, or a related field (master’s degree preferred).
    Minimum of 3-5 years of experience in regenerative agriculture or sustainable farming.
    Proven experience in designing and delivering training programs.
    Excellent communication, presentation, and interpersonal skills.
    Strong organizational and project management abilities.
    Ability to work independently and as part of a team.
    Passion for sustainable agriculture and environmental stewardship.
    Familiarity with local agricultural practices and challenges.

    Preferred Qualifications:

    Experience working with diverse communities and stakeholders.
    Knowledge of permaculture, agroecology, and holistic management.
    Experience with digital education tools and platforms.

    Interested candidates who meet the criteria above are encouraged to send their application letters and detailed CVs to recruit@capyei.org by 13th July 2024Candidates are required to indicate the position title on the subject line of the email when applying. Candidates are expected to quote their current and expected pay in the cover letter.Female candidates are encouraged to apply.

    Apply via :

    recruit@capyei.org

  • Knowledge Management and Capability Advisor – WASH Driver

    Knowledge Management and Capability Advisor – WASH Driver

    PURPOSE OF THE POSITION:

    The WASH Knowledge Management, Capability and Communications Advisor optimises WASH capability and knowledge management among World Vision (WV) entities, enabling WASH staff and related teams to learn, grow, and deliver quality WASH programming that impacts the most vulnerable children, and furthers the goals of the sector strategy.
    This role will manage and provide expert advice to the WASH Community of Practice and other learning networks regarding collecting and sharing lessons learned, identifying and validating promising and good practices for programme quality improvement, increasing staff capacity, subject matter expert identification, and planning online learning opportunities for community members. In conjunction with the Global Knowledge Management team, s/he will establish knowledge management systems and processes to ensure cross Partnership learning and development and support world-class implementation of selected sector interventions or project models.
    This role will also develop and implement a WASH capability enhancement system (including guidelines, processes, competencies, learning assets and learning pathways) and support Global Centre (GC), Support Office (SO), Regional Office (RO), and Field Office (FO) teams to plan and implement comprehensive WASH competency and capability strengthening interventions.
    This role is also responsible for coordinating strategic internal and external communications to share evidence of WV’s impact in partnership with key stakeholders. This role liaises with GC Communications and Marketing teams, as well as SO, RO, and FO communicators and marketers in order to share evidence of WV’s impact with external audiences to attract new donors and partners, and to build WV’s reputation as a global leader in the WASH sector.
    The Knowledge Management, Capability and Communications Senior Advisor will engage externally to share and explore and learn how other organisations build WASH capabilities and knowledge management. S/he will connect with academic institutions and other organisations to partner as appropriate for the benefit of Partnership-wide WASH Capability and KM agenda and systems, and to identify learning opportunities.

    MAJOR RESPONSIBILITIES:
    Create and Implement KM Strategy and Plan

    Analyse the KM needs of the WASH sector.
    Lead the alignment of the KM standards and practices of the WASH team with those of all Global Programmes & Resources teams and leaders.
    Support the development of new guidance documents and other resources for WASH staff.
    Lead the roll-out process for new guidance materials to global WASH staff.
    Identify and develop optimal CoP and other communication structures to encourage integration of WASH staff with other Sector specialists.
    Create and lead various WASH knowledge-sharing and learning opportunities, including but not limited to webinars.
    Develop and/or refine KM practices to efficiently store, organise, access and disseminate WASH materials and assets. 
    Identify and actively follow external sources of news and evidence about the WASH sector.
    Proactively identify emerging practices in the WASH sector and share with relevant audiences in the Partnership.
    Through highly organised CoP activities and other engagement and learning streams, staff throughout the Partnership actively engage with one another to share best practices and to develop their own skills and understanding.
    Staff throughout the Partnership have easy access to guidance and tools that can optimise WASH programming.
    Leaders and decision-makers in the Partnership are aware of developments in the WASH sector that support external engagement and resource acquisition.
    Cross-sectoral understanding improves amongst field staff, resulting in improved programme outcomes.

    Create and Implement a Communications Strategy and Plan for Livelihoods

    Develop a communications strategy for WASH aligned with Global Programmes & Resources and Partnership goals.
    Lead all communications-related activity for the GC WASH team.
    Identify opportunities to highlight achievements of WASH programming in the Partnership for both internal and external audiences.
    Develop external-facing communications that position WV as a thought leader in WASH.
    Deliver quarterly e-newsletters for the WASH CoP to keep WASH staff informed of internal and external developments and upcoming events.
    Collaborate with global marketing and communications teams as well as SOs, ROs, and FOs to create communications content for internal and external audiences.
    Manage dissemination of information amongst global WASH staff and leaders.
    Ensure that M&E data are ‘translated’ and socialised internally and externally.
    Manage WASH communication and KM platforms, including the WVI WASH website and WVCentral.
    Support WV engagement in prioritised external events.

    Create and Implement Capacity-Building Strategy and Plan for Global LH Staff

    With Learning & Development and sector KMs, design a WASH capability development system (competency frameworks, assessments, guidelines, etc.) for capacity building of technical staff.
    Lead the development of sector learning pathways and learning assets that cover the full employee life cycle (i.e., onboarding, on-going professional development) in partnership with sector technical experts.
    Identify and share relevant external learning opportunities including webinars, training courses, etc.
    With People & Culture, develop a WASH job family and standard job descriptions.
    With other sector KMs, develop and manage a system to regularly monitor and evaluate sector capability.
    Lead the development of a culture of collaboration and sharing amongst stakeholders.

    REQUIREMENTS:

    At least 5 years of relevant Knowledge Management (KM) experience with increasing responsibility and scope of role At least 5 years of experience working in the WASH sector At least 3 years of experience in a role that required clear, high-quality communications content (not necessarily a formal Communications role)
    Master’s level or equivalent in Public Health, Engineering, Development Studies, Humanitarian Assistance or other related field.
    Familiarity with developing and delivering knowledge-sharing programmes and platforms with World Vision’s information infrastructure.
    Understanding of key knowledge- and collaboration-related technologies from a non-technical perspective.
    Excellent document editing, formatting and publication skills.
    Experience in formation and nurturing of virtual communities of practices, networks, etc.

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  • Partnerships Manager, Kenya Regional Grant Manager, Foundations for Education and Empowerment‎

    Partnerships Manager, Kenya Regional Grant Manager, Foundations for Education and Empowerment‎

    The position
    The Aga Khan Foundation, EA is currently seeking a dynamic and motivated individual to fill the role of Partnerships Manager, to be based in Nairobi. AKF EA works in collaboration with partners to develop and promote innovative solutions that contribute to improving the quality of life in East Africa. AKF responds to local and regional priorities by developing effective programming, measuring and documenting results, and sharing its lessons with governments, donors, and development actors to influence policy and practice. The Partnership Manager roll calls for a high degree of results-orientation, service-focused, and action-orientation, and is considered a crucial member of the Senior Management Team.

    The Mission of Partnerships is to strengthen & promote the Aga Khan Development Network (AKDN) through:

    Building strategic partnerships to address AKDN development priorities;
    Securing resources from institutional donors (national governments, bi-laterals, multi-laterals, foundations, corporates);
    Ensuring & strengthening our reputation through first-class grant management;
    Influencing the development sector & communicating practical lessons & results.

    Main Duties & Responsibilities

    Mobilizing Resources (40%)

    Pipeline development, management, and tracking: develop & track a diversified pipeline of funding opportunities, manage them from early opportunities, through to signing of agreements, to project initiation.
    Community-led design: through regular field visits & interactions with AKF programme staff & beneficiaries, identify funding needs/intervention opportunities & update priorities accordingly.
    Concept and proposal development: coordinate, facilitate, & lead the development, review, & quality assurance of expressions of interest, concept notes & full proposals as well as pitch materials. 
    Contracting and negotiation: coordinate & lead processes of contracting & negotiation, ensuring contracts ‘get over the line’ in a timely & efficient way. 

    Strategic Relationship Management (20%)

    Donor landscaping and analysis: research & perform systematic analysis of market trends on new donors, peer organisations, & funding opportunities to identify potential funding & partnering matches for AKF & AKDN. 
    Stakeholder engagement and positioning: continuously scan & engage with new & existing donors & partners to identify solicited & unsolicited funding opportunities. 
    Build strategic partnerships: work with donor units, AKDN agencies, & GPT to identify, build, & support strategic partnerships on global & regional initiatives with likeminded donors & partners.

    Grants Management & Compliance (35%)

    Donor reporting: oversee & coordinate the review of donor reports & technical papers to ensure the highest quality possible.
    Donor relationship management: interface with donors & communicate on a regular basis about the implementation of ongoing grants. Address queries or challenges diplomatically & effective way. 
    Donor deliverables coordination, quality assurance, and compliance: oversight, coordination, review & quality assurance of donor deliverables is upheld. 
    Contractual amendments and adaptations: coordinate contractual amendments, changes, & project adaptations, engaging with donors in a pro-active & diplomatic way, & flagging potential changes in advance.
    Routine grant monitoring and administration: facilitate grant monitoring efforts, including grant kick-off meetings, dissemination of key information to staff, donor steering committees, & donor monitoring missions. 

    Strategic Leadership (5%)

    Actively participate as a member of the country’s Senior Management Team (SMT).
    Support the CEO of AKF in monitoring progress against AKF in the country’s strategic plan.

    The requirements
    Required Qualifications, Skills and Experience:

    A Master’s degree in International Development, Political Science, International Relations, or other relevant field plus a minimum of five (5) years of relevant work experience with a minimum three (3) years of senior management experience in donor dialogue and communications, preferably in the field of international development. Proven experience within a thematic sector of interest would be considered an asset (i.e. climate, education, early childhood development, civil society, employability/entrepreneurship).
    Must have excellent writing skills and ability to organize large amounts of complex data. Excellent English language skills and proficiency to write and edit complex products for purposeful structure, clarity of ideas, and logical, persuasive presentation.
    Experience in management, leadership and mentoring staff with willingness to visit programmes in the field
    Working with Governments and development partners to form positive relationships to mobilise resources.
    Demonstrable experience of securing large competitive and unsolicited funding from institutional donors and emerging market donors. Extensive knowledge of the global and in-country donor landscape/mapping
    Demonstrated ability to develop and track implementation of resource mobilization strategies and to mobilize relevant internal stakeholders to deliver a donor engagement strategy.
    Track record of leading hybrid teams of direct and indirect reports, staff and consultants.
    Must possess exceptional communications and interpersonal skills and experience in hands on management, leadership and mentoring staff, with a willingness to visit programmes in the field.
    Demonstrated ability to think strategically and rapidly and analyze diverse information from varied sources.
    Demonstrated ability to take initiatives, good personal organization skills, personal ownership and accountability to meet deadlines, work under pressure, and achieve agreed-upon results, including securing financial contributions from donors. 

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  • HORECA Sales Representative

    HORECA Sales Representative

    HORECA SALES REP
    Job Responsibilities:

    Deliver growth in revenue sell through targets from HORECA outlets.
    Build strong, influential and collaborative business relationships with the HORECA outlets and distribution center
    Grow and protect HORECA accounts
    Correct positioning of the brand and the product portfolio in the territory
    Responsible for building the right sales forecast and managing the product inventories with the outlets
    Observation and reports of competitor activities
    Active search for new channel generation for the business
    Responsible for making sure clients have the correct order
    Undertake new accounts development initiatives with proper market survey, competition analysis and market penetration.
    Deliver timely and accurate sales forecasting and reporting
    Analyze and report business results and trends on a weekly/ monthly basis
    Negotiate with the HORECA outlets to build and execute strong and impactful demand generation plans with named accounts
    Initiate retail channel sell-through programs, promotions and other marketing strategies for improved business

    Job Requirements:

    Sales and Marketing, Business Administration or any related field –
    Diploma / Degree
    Minimum of 3 to 5 years HORECA experience
    Ability to identify sales opportunities
    Ability to interact and communicate with individuals at all levels of the organization
    Strong phone and written customer communication skills
    Ability to make formal/ informal presentations
    Ability to manage time effectively, work independently and be self-motivated
    Must be able to demonstrate persistence, ability to overcome obstacles and desire to improve skills and achieve assigned goals
    Must have strong organizational skills

    Interested and qualified candidates should forward their CV to: jobs@njorocanning.co.ke using the position as subject of email.

    Apply via :

    jobs@njorocanning.co.ke

  • Maintenance Technician

    Maintenance Technician

    Job Specification/Purpose:

    As The Maintenance Technician you will be responsible for performing routine maintenance, troubleshooting, and repairs on mechanical and electrical systems within the LPG cylinder manufacturing facility. This role ensures the smooth operation of machinery and equipment to minimize downtime and maintain production efficiency. You will also adhere to safety protocols and contribute to continuous improvement initiatives.

    Duties and Responsibilities:
    Maintenance Operations:

    Performing routine preventive maintenance on machinery and equipment.
    Diagnosing and repairing mechanical and electrical issues in a timely manner.
    Ensuring all machinery and equipment are operating efficiently and safely.

    Troubleshooting and Repairs:

    Identifying and troubleshooting mechanical and electrical faults.
    Conducting repairs and replacements of defective components.
    Using diagnostic tools and equipment to identify issues.

    Equipment Installation:

    Assisting in the installation and commissioning of new machinery and equipment.
    Ensuring proper setup and functionality of new equipment.

    Safety and Compliance:

    Adhering to all safety regulations and protocols while performing maintenance tasks.
    Conducting regular safety inspections of equipment and work areas.
    Maintaining a clean and organized work environment.

    Documentation and Reporting:

    Maintaining accurate records of maintenance activities, including work orders, inspections, and repairs.
    Reporting any major issues or potential hazards to the Maintenance Manager.
    Documenting any modifications or improvements made to equipment.

    Continuous Improvement:

    Participating in continuous improvement initiatives to enhance production efficiency and reduce downtime.
    Providing suggestions for improvements in maintenance procedures and equipment performance.

    Interested and qualified candidates should forward their CV to: careers@surge.energy using the position as subject of email.

    Apply via :

    careers@surge.ener

  • Communication Assistant

    Communication Assistant

    Reporting To:
    Communications Coordinator
    Qualification/ Experience

    Diploma in Film Production, Journalism, or related field.
    At least 3-year experience in media documentation (video production), preferably in a humanitarian organization.
    Technical experience of the following, to a high standard: – Videography including corporate/humanitarian videos, corporate/humanitarian photography and editorial skills.
    Significant experience of all elements of the video and photo production process – creative briefing, storyboarding, pre-production, post-production.
    Proficient in Microsoft Office, Content Management Systems and social media platforms.

    Location
    Wajir (with frequent travel to other field offices – 70%)
    Job Purpose:

    The Communications Assistant supports the Communications Department to act effectively on requests for media material project reporting, global campaigns and fundraising efforts. The postholder provides support in developing compelling video, photographic content and information/case studies to promote Islamic Relief Kenya’s work.
    The Communications Assistant assists in creating content briefs for producing compelling written, video and photographic collateral to serve the needs of IRK. This includes but is not limited to collecting and capturing the community needs and success stories of the transformative impact of IRK’s work.
    The Communications Assistant will ensure the timely capture of case studies demonstrating how donors’ money is being utilised to benefit those in need based on the communication plans of projects. The postholder will give project needs special attention by working independently to film, photograph and edit visual and audio content to professional standards.
    The postholder continuously looks for new, creative and cost-effective ways to produce compelling content for a range of multi-media platforms.

    Duties and Responsibilities:
    Communication Planning, Implementation and Reporting

    Support efficient planning and management of communication work undertaken in the field offices in line with projects’ Detailed Implementation Plans (DIPs), as well as continuously adapting to the risks and opportunities posed by both internal and external changing environments.
    Assist in timely submission of communication material for project reporting as per donor requirements.

    Media Product Development – Collecting, and developing compelling multi-platform offline and online collateral

    Support the team in conducting media documentation of project progress through high quality photography and videography production.
    Offer support to Communications Department in writing, editing and distributing content for a wide range of audiences and contexts, including case studies, briefs, articles, website content, newsletters, press releases, lessons learnt and impact publications.
    Work closely with field-office programming staff to ensure powerful stories, best practices and lessons learned of the work that IR does are being chronicled with complementary video and photography.
    Support project staff with presentation design and critical eye for data visualization communication.
    Liaise with graphic designers and other vendors to develop and produce visibility material including IEC and promotional materials, and banners, t-shirts, IEC and promotional materials.
    Ensure branding and style compliance, in observance of communication policies and guidelines across all materials.
    Abide by brand guidelines that guarantee a coherent look and feel for all communication.

    Digital Engagement

    Support the expansion of digital dissemination outlets for information sharing such as websites, social media, videos, data visualizations, infographics, emails listservs, and local media.
    Support Communications Department in managing SEO-friendly website content of IRK and edit for consistency and accuracy.
    Assist Communications Department in creating, editing and posting creative content on IRK’s Twitter, Facebook, Instagram and YouTube platforms to promote the work of IR in Kenya.
    Support Communications Department in maintaining a collection of photos, graphics, infographics, raw video footage to use in various digital content.
    Actively build relationships with key media people at the field level to raise IRK’s profile. Coordinate responses to incoming media inquiries, review of press releases, and relevant news coverage monitoring.

    Qualification and Experience

    Diploma in Film Production, Journalism, or related field, with at least 3 years of experience in media documentation (video production), preferably in a humanitarian organization.
    Technical experience of the following, to a high standard: – Videography including corporate/humanitarian videos, corporate/humanitarian photography and editorial skills.
    Significant experience of all elements of the video and photo production process – creative briefing, storyboarding, pre-production, post-production.
    Proficient in Microsoft Office, Content Management Systems and social media platforms.
    Sound portfolio of media-related work
    Experience in collaboration to engender positive relationships with internal colleagues and external bodies.

    Knowledge and Skills

    Ability to write as well as develop photographic and video collateral in an inspiring, accurate and descriptive manner, that brings its reader/donor into proximity with beneficiary communities.
    Excellent knowledge of and familiarity with software for video editing and photo editing.
    Proficient in Microsoft Office, content management systems, and social media platforms.
    Excellent written English
    Attention to detail.
    Strong team-working and able to work in a collaborative manner.
    Good communication and interpersonal skills.
    Good ability to work calmly under pressure to tight deadlines and balance competing priorities.

    Personal attributes

    Is committed to integrity and IR Values, upholding the highest standards in conduct.
    Desire to serve in a humanitarian and development INGO, serving beneficiaries.
    Willingness and ability to travel extensively and frequently to field offices.
    Strong emotional intelligence and resilience, and able to maintain composure – acting in a calm way in difficult situations.
    A positive demeanour / disposition, and able to overcome setbacks.
    Is highly flexible and able to adapt to changing situations and priorities.
    A learning attitude and a continuous improvement philosophy

    Please send us your cover letter and detailed CV, including your qualifications, experience, names and addresses of three referees, a working e-mail address and daytime telephone contacts. The forwarding e-mail and cover letter must clearly indicate the position title on the subject line. Send your application to Recruitment.irk@islamic-relief.or.ke by Monday, 8th July 2024. 

    Apply via :

    Recruitment.irk@islamic-relief.or.ke

  • Human Resources Assistant Physical Security Officer

    Human Resources Assistant Physical Security Officer

    Responsibilities
    RECRUITMENT AND PLACEMENT:

    Assist in processing vacancy announcements.
    Participates in the selection of candidates for secretarial, clerical and related categories positions, including evaluating and screening applications of such candidates, preparing profiles of candidates, and conducting preliminary interviews, and conducting roster searches for vacancies and identifying short-lists of candidates.  
    Assists in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
    Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements
    Assists in the recruitment of consultants and individual contracts, including posting of job openings, review and placement of consultants and individual contractors.
    Reviews and processes personnel actions through the Enterprise Resource Planning (ERP) systems (known as Umoja in the UN).  

    LOCAL OUTREACH INITIATIVE:  

    Assist on local outreach initiatives to attract potential talent e.g., university career fairs, online webinars, social media platforms like LinkedIn, etc.
    Assist on local head-hunting initiatives to attract potential talent to apply for advertised vacancies.  

    ROSTER MANAGEMENT:  

    Assist in the building and maintenance of rosters for pre-qualified candidates across critical Job families for ease of recruitment during surge or urgent recruitments.  

    GENERAL:

    Maintains HR related automated systems and applications including automated databases containing HR related statistics and prepares periodic reports.
    Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
    Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; sets up and maintains files/ records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.
    Prepares written response to queries concerning HR related matters.
    Trains and provides supervision to new and lower-level staff in the unit.
    Assists in the organization and conducts of training courses and workshops
    Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
    Assists with visualizations and updating information material such as web pages or brochures.
    Performs other related duties as required.

    Competencies
    PROFESSIONALISM:

    Knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting; demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps; ability to perform analysis, modeling and interpretation of data in support of decision-making; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.  

    PLANNING AND ORGANIZING:

    Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.  

    CLIENT ORIENTATION:

    Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

    Education

    Completion of High school diploma or equivalent is required.  
    Supplemental training in human resources, administration or related area is required.

    Work Experience

    A minimum of five (5) years of progressive work experience in human resources, administration or related field is required out of which 1 year should be in recruitment.
    The minimum years of relevant experience is reduced to three (3) years for candidates who possess a first level University degree.    
    Experience in the use of recruitment tools like PeopleSoft or Inspira is desirable.    
    Experience in using Enterprise Resource Planning (ERP) systems such as SAP is desirable.    
    One (1) year or more of experience in data analytics or related area is desirable.

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  • Executive Assistant/ PA Customer Insights Sales Executive

    Executive Assistant/ PA Customer Insights Sales Executive

    Job Purpose
    To provide high-level administrative support to the executive, ensuring the smooth and efficient operation of the office, enabling the executive to focus on strategic tasks. The Executive Assistant will manage schedules, communicate on behalf of the executive, and perform various administrative duties.
    Key Responsibilities

    Calendar Management: Schedule and manage appointments, meetings, and conferences for the executive, ensuring optimal time management.
    Communication: Serve as the primary point of contact for internal and external communications, including emails, phone calls, and other correspondence.
    Travel Coordination: Arrange travel itineraries, including flights, accommodation, transportation, and detailed itineraries.
    Meeting Preparation: Prepare agendas, presentations, and reports for meetings; take minutes and follow up on action items.
    Office Management: Maintain office supplies, organize filing systems, and ensure the executive office is well-maintained.
    Confidentiality: Handle sensitive information with discretion and confidentiality.
    Project Support: Assist with special projects and initiatives as required, providing research, data analysis, and other support.
    Relationship Management: Build and maintain strong relationships with key stakeholders, including clients, partners, and team members.
    Event Coordination: Plan and execute company events, meetings, and functions as needed.
    Administrative Tasks: Perform general administrative duties, including document preparation, data entry, and expense reporting.

    Required Skills and Qualifications

    Education: Bachelor’s degree in Business Administration, Communications, or a related field.
    Experience: Minimum of 3-5 years of experience in an executive assistant or similar role.
    Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with office management systems and procedures.
    Communication: Excellent verbal and written communication skills.
    Organization: Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
    Interpersonal Skills: Professional demeanor and the ability to interact with high-level executives and clients.
    Problem-Solving: Strong problem-solving skills and the ability to work independently.
    Attention to Detail: Meticulous attention to detail and accuracy.
    Confidentiality: Ability to handle confidential information with integrity and discretion.
    Flexibility: Willingness to work flexible hours and travel as needed.

    Preferred Qualifications

    Advanced Technical Skills: Familiarity with advanced office software, project management tools, and virtual meeting platforms.
    Additional Languages: Proficiency in multiple languages is a plus.
    Industry Experience: Previous experience in the [specific industry] is desirable.

    Working Conditions

    Environment: Office-based, with occasional travel required.
    Hours: Full-time position; typical working hours with potential for overtime depending on executive’s schedule and company needs.

    Compensation and Benefits

    Salary: Competitive salary, commensurate with experience.
    Benefits: Comprehensive benefits package, including health insurance, retirement plan, paid time off, and professional development opportunities.

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