Reports To: Finance and Administration ManagerJob Location: Kenya, East Africa
This position is also responsible for monitoring and reconciling various general ledger accounts and sub ledgers in order to ensure completeness, accuracy and valuation of account balances.
The Finance Officer is a customer support oriented position that requires a high level of flexibility, proactivity, and responsiveness to dynamic business needs.
Finance Officer Job Responsibilities
Accounts Payable
Assist in the preparation of payment requests for invoices and other reimbursements for further approval by department and budget managers ensuring compliance with the organization’s accounting, financial and operational policies as well as coding accuracy, appropriate authorizations, business purpose and evidence of value for payment.
Ensure completeness of documentation.
Record approved invoices in the accounting system in an accurate and timely manner.
Prepare and schedule vendor disbursements and staff expense reimbursements utilizing the accounting and treasury systems. Payment methods include check, cash, direct debit and electronic transfer.
Create and maintain vendor specific payment templates in the treasury and/or accounting systems for electronic payments.
Post payments in the accounting system in an accurate and timely manner.
General Accounting
Reconcile cash, petty cash, prepayments, accruals, travel advances and other balance sheet accounts as assigned.
Prepare schedules and propose journal entries to support monthly and fiscal yearend closing and annual financial statement audits.
Ensure compliance with institutional policies as well as terms and conditions for restricted grants, contracts or other funding sources.
Compile requested documentation to support the annual financial statement and other statutory audits.
Participate in the ongoing development and education of non-finance staff regarding institutional and local office policies and procedures.
Budgeting & Reporting
Analyze monthly actual to budget performance and provide supporting narrative summaries and reports to staff.
Support the development of local office budgets and work plans as part of the annual budgeting and planning cycle.
Maintain excel-based (or other systemized) detailed tracking systems to efficiently and accurately account for restricted grants and other projects. Ensure timely and complete supporting documentation for all related transactions.
In coordination with Finance and Administration Manager, provide ongoing education and information to staff regarding restricted grant award terms and conditions. Funding sources may include USAID and other US and
European federal agencies.
Support the preparation of grant reporting for submission to funding agencies.
Grant Management
Participate in the review of financial reports from Grantees to ensure completeness and compliance with award terms.
Conduct audits, including site visits, to Grantees
Provide required documentation for the organization’s Grants database and ensure full reconciliation with the general ledger.
Administration
Serve as backup to the Finance and Administration Manager in executing monthly payroll including calculation and preparation of wage statements, salary, tax, withholdings and other related payments and filings.
Support the review and development of contracts and other agreements, ensuring compliance with jurisdictional and organizational requirements.
Act as IFAW bank agent and assist with cash collection, deposits, cheque book collection etc.
Requirements for the Finance Officer Job
Minimum 3 to 5 years general accounting experience. CPA graduate. A university degree graduate in
Commerce, Economics, Business Administration or related field will be considered.
Experience with accounting and reporting for USAID or other federal agency funding is desirable.
Advanced computer knowledge and expertise with Microsoft Office software required. Experience with, or knowledge of Oracle Financial or other related financial software preferred.
Ability to manage and prioritize competing demands, deadlines and processes with an exceptional customer service ethic and orientation.
Demonstrate proactive critical thinking and practical problem-solving abilities.
Excellent organizational and analytical skills with attention to detail.
Effective communication skills and ability to operate in a culturally diverse international organization.
Job Experience: Experience of 3 – 5 years
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Finance Officer
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Procurement Manager
Location: Kagwe – KiambuNature of Job: Full Time
Job purpose
He/ She will be responsible for identifying and screening procurement suppliers, negotiating terms and conditions favorable to the business whilst driving improved supplier service levels, minimizing risk while improving the business results through standardizing and automating business and procurement best practices and process.
Procurement Manager Job Responsibilities
Develop, implement, maintain procurement policies and systems and review on a regular basis to ensure relevance and conformance with best practices and ensure compliance with internal and regulatory policies.
Lead the procurement function and oversee all aspects of purchasing, negotiations, strategy, tool and process implementation for procurement related to goods and services.
Plan and prioritize purchasing activities, reviews planned orders, creates requisitions for purchased items and manage approval process.
Transmits and prioritizes approved purchase orders and supporting documents to supplier.
Tracks order acknowledgement, prepares and communicates shortage and backlog reports, and provides visibility of potential interruptions.
Track orders and confirms system lead times, delivery dates and costs.
Reviews, updates and maintains purchase orders until they are closed.
Ensures orders adhere to supplier agreements and contracts; reports non-conformances.
Identifies opportunities and implements actions to achieve efficiencies.
Contributes to consolidation, reduction, and rationalization of the local supplier base.
Build strong relationships with business partners, fostering collaboration and teamwork with the head office procurement department.
Preparing monthly standard costing
In coordination with stores analysis of monthly material requirement against sales projection.
Proper filing of procurement documents.
Qualifications for the Procurement Manager Job
Bachelor’s degree in Procurement and Supply Chain Management.
Minimum 3 – 5 years experience in a similar capacity
Very good negotiation skills
An individual who upholds integrity and honesty. -
Planning, Monitoring, Evaluation and Reporting Cordinator
The PMER Unit Manager is responsible for performance-based management systems,including monitoring of business functions and technical support to monitor humanitarian and development impact. Furthermore, she/he will ensure the overall quality and effectivenessof the planning, evaluation and reporting systems in theregion. The post holder is therefore accountable for:
To lead the production and monitor the delivery of regional annual and long term plans, working with the Executive Team and managers to co-ordinate all inputs and ensure a cohesive and consistent approach which enables the delivery of the strategic plan
To develop a culture where by the organisation is able to challenge its performance in a proactive manner, and is able to demonstrate accountability for results, and support the organisation in managing change.
To develop and maintain arrangements for meaningful performance management reporting which enable effective oversight of delivery against regional plans. Working in collaboration with senior managers across the organisation, develop performance management arrangements to support the delivery of the plan, and provide the executive team with the information needed to ensure the organisation operates effectively and efficiently.
Support the Executive Team and senior managers in identifying and mitigating actions where the plan is not met to manage subsequent risks to the organisation.
Ensure regional plans are owned by all teams, and remains the focus for planning and action and is evaluated accordingly.
Responsibilities for the Monitoring &Evaluation Manager Job
Design and maintain performance-based management systems, including:
Review of the current corporate strategic objectives, strategies to assess effectiveness of the existing performance management framework.
Provide recommendations to improve the performance managementframework.
Assess KPI for business function and program for automation of data collection and analysis.
Propose KPIs, ensure baseline data and annual targets where necessary.
Develop ashboard to support assessment and learning around progress toward KPIs for the executive team totrack and to inform decision making.
Ensure dissemination of results and continuous learning.
Maintain and improve current PMER systems and practices to ensure a quality results-based system for planning, learning and accountability
Coordinate the annual planning and appeals process in the region to ensure compliance and
Alignment with standards in plans and appeals, well written and presented information, and provide input and advice to improve coherence and quality.
Ensure and support the development of project/programme logical frameworks according to guidelines with SMART indicators that are aligned with the Plan and Budget and program area indicators.
Advise task forces on emergency appeals /(participate in task forces), oversee the timely development of emergency appeals and ensure the establishment of clear emergency plans of action with indicators and monitoring and evaluation plans.
Ensure monitoring and reporting of progress in accordance with common indicators and quality standards:
Lead monitoring and reporting efforts in the regional office to comply with deadlines, partner expectations and standards.
Assure quality control and final editing of all appeal-based documents and reports, ensuringsound monitoring and evaluation practice are accurate, clear and informative.
Support the development and implementation of monitoring and evaluation plans for all major IFRC programmes, that define indicators, datasources, data collection methods, frequency, and audience.
Support the development of plans to evaluate impact of programs, provide technical guidance to National Societies, country and cluster offices, and lead evaluations related to large secretariat programs.
Ensure and support the implementation of Wide Reporting System within the region.
Support enhanced capacity for PMER within the region:
Maintain an overview of trends concerning planning, monitoring and evaluation practices.
Identify partnerships that can enhance programmatic success, particularly through consultation and joint action around PMER.
Support recruitment, development and evaluation of a sustainable network of technical officers across the region, in both delegations and National Societies.
Identify and secure opportunities for National Societies to build PMER capacity
Enhance corporate learning and capacity by providing regular feedback on performance, technical advice on organizational development and planning, monitoring and evaluation and opportunities for continuous learning.
Provide technical advice and capacity-building support to National Societies and offices on the development and implementation of monitoring, evaluation and reporting systems, including the Federation-Wide Reporting System.
Support relevant networks and knowledge sharing processes:
Provide input to the development of global quality standards and tools in the areas of planning, monitoring and evaluation and accountability, ensuring that the outcomes of reviews and evaluations are incorporated into policy discussions.
Introduce and/or maintain appropriate PMER forums among the organization and its stakeholders, both partners and beneficiaries, to discuss and support quality programming and accountability standards.
Support the sharing of findings and lessons learned from program M&E to improve over all organizational learning, especially the selection of future program interventions, as well as design and implementation. This includes liaison withexternal organizations to identify and disseminate good M&E practices in M&E and contribute to knowledge sharing.
Disseminate policies, strategies, guidelines and procedures and, monitor adherence to them in the region, in particular the Evaluation Policy and the Federation-Wide Reporting System.
General management
Recruit and develop a team at the regional office.
Ensure efficient and compliant management of PMER plan and budget.
Represent the regional in internal and external forums were PMER is the focus.
Promote a culture of performance and continuous learning within team.
Be accountable to the team manager by providing progress reports on results against objectives and risk analysis.
Be a pro-active team member displaying a customer service-oriented culture that values proactivity, continuous improvement, innovation, high performance and cost effectiveness.
Actively work towards the achievement of the Secretariat’s goals.
Abide by and work in accordance with the principles.
Provide surge support within the Africa Region as needed.
Duties applicable to all staff
Actively work towards the achievement of the Secretariat’s goals
Abide by and work in accordance with the Organizations principles
Perform any other work related duties and responsibilities that may be assigned by the line manager
Monitoring &Evaluation Manager Job Requirements
University degree, or equivalent, in relevant discipline (International Relations, Humanitarian Affairs, etc.)
Relevant post-graduate degree or MBA (or equivalent)
Relevant professional training or relevant experience in monitoring, performance-based management, planning or evaluation.
Fluently spoken and written English
Good command of another language (French, Spanish or Arabic) or Russian
Minimum of 5years work experience in the international sector, focused on humanitarian needs (education, health, disaster preparedness and response, etc.)
Minimum of 3years work experiencededicated to monitoring, performance-based management, planning or evaluation Experience working in the developing countries
Experience working in the AfricaRegion
Work experience with an international organisation, large NGOs and/or govExperience of coordinating business planning and reporting processes across a complex organisation ernmental development agencies
Substantial experience of developing, communicating and implementing business plans
Knowledge and Skills
Ability to lead and manage in a diverse cultural context
Demonstrated capacity for analytical and strategic thinking
Business administration skills
Excellent communication and inter-personal skills
Excellent relationship building skills; ability to build and strengthen internal and external networks
Budget and finance management
Expertise in performance-based management, strategies and tools to monitor business systems and project work plans, methods for evaluation, and strategic planning processes
Conducting and/or supervising needs assessments and surveys, data analysis -
Area Sales Manager
The Area Sales Manager will generate inquiries, deals and revenue by taking a proactive approach to planning and closing business. As a sales professional, the successful is expected to achieve and or exceed defined sales targets and metrics, such as pipeline management, activity rates; calls/meetings/visits, conversion ratios, deal volumes resulting in a high rate of sales with a good margin.
Sales Manager Job Responsibilities
Business Development
Executes a call strategy aimed at: commercial property agents, 3rd party contacts, local companies, and local partnerships in order to generate new business.
Organises and conducts regular presentations to commercial agents/local companies and potential local business partners
Consistently produce referral business from a portfolio of local accounts, partnerships and neighbouring businesses with a clear focus on generation of business revenue streams across all products locally and across the entire The Company network (export business).
Consistently achieves KPI’s on activity: Calls, Meetings face to face, Tours, Networking events.
Sales Performance
Drives high conversion of all products through effectively following the sales process, ultimately resulting in a positive impact to the occupancy and profitability.
Meets or exceed the sales targets/metrics, such as price & margin, revenue targets, deal volumes and conversion ratios for local and export KPI’s.
Utilizing the sales tools provided, conduct perfect tours per Company process offering a customized solution through consultative selling.
Participates in and adds value to team meetings and training sessions regularly as the business demands.
Business Process
Reports sales activity accurately daily, weekly and monthly as per The Company sales process.
Ensures cohesive communication and delivery of contract within local team in order to create a seamless transition for the prospect becoming a customer.
Using The Company approved marketing channels to self-generate consistent streams for new inquiries and deals.
Develops a high level of real estate and territory knowledge within all the following areas: competition, industry segments, market segments, target companies
Essential Skills and Abilities
Persuasiveness/Sales Ability: Identifies customers’ needs, customizes approach, demonstrates how service fits and responds to objections appropriately, closes deals.
Adaptability/Flexibility: Able to respond quickly to changing demands, processes and updated information.
Teamwork/Collaboration: Supports business unit’s initiatives and goals, co-operates and demonstrates positive attitude toward others; will assist in all areas as needed.
Planning/Organizing Work: Sets priorities, establishes objectives/milestones, schedules activities effectively and submits accurate and timely reports.
Communication Skills: Excellent phone skills, thinks on their feet, presents logically, listens to client needs, responds to objections, and creates interest in product.
Initiative: Takes action, initiates calls in pursuit of sales.
High Energy: Maintains high productivity/activity level.
Values and Culture: Sets high performance standards for self and the organization, embodies values of The Company.
Requirements for the Sales Manager Job
Previous experience selling product or service through direct sales in a business to business set up.
Experienced at presenting to groups of prospects.
Proven success in self-lead generation and business development.
Previous experience of brand-responsibility and acting as a key representative spokesperson of the company whilst in the field.
Professional and clear communication skills coupled with the ability to network at a high level and build strong business relationships.
Proven objection handling, prospecting and negotiation skills.
Flexibility to work the hours required to solicit new leads, make contact with prospects and ultimately convert prospects to customers.
Intermediate level of MS office; Word, Excel, PowerPoint and Outlook.
Customer service focused at all times with the ability to remain flexible and calm in high pressure or continually changing situations.
3-5 years of work experience, in a similar role.
College Degree Preferred -
Marketing & Communications Manager – Electronics IT Supervisor Personal Driver
This role will champion the brand awareness, increase the company’s business network and ultimately to generate interests and leads for the business
Salary: 70k – 100k based on experience
Marketing & Communications Manager Job Responsibilities
Identify and plan market coverage to reach target audiences relevant to business development and revenue objectives.
Develop and execute marketing and communications campaigns which help develop clients, build the company’s brand, and drive growth objectives.
Identify and map industry trends; market environment; competitor analysis and provide insights on unique selling points for continuous development.
Manage a library of marketing content, including portfolios, images, videos and inter-active demos. Ensure organization and dissemination of content and regular updates in concert with major events and opportunities.
Generate in-depth presentations and whitepapers based on the company’s unique knowledge and perspective. Develop informational content on key themes in coordination with technical talent.
Champion the company brand internally and externally through communications initiatives. Ensure online presence including
Multilanguage websites, social media, advertising and sponsorship opportunities.
Working closely with the business development and commercial teams to ensure we capture the hearts of the audience and that this translates to actionable business development pipeline.
Qualifications for the Marketing & Communications Manager Job
University degree or above.
At least 5 years experience in a similar position; understanding of Electronics business model is a plus.
Must have existing network of clients in the Electronics industry
At least 3 years mobile phone, appliances and product marketing experience and channel management experience is required, foreigner company experience is a plus.
Actions and results oriented; can work under high pressure.
Good communication skills and willing to take initiatives under high pressure.To manage multi-task by planning, organizing and establishing priorities.
Ability to build partnerships across functions
Excellent command of English both orally and written.
Strong abilities with PowerPoint, WordPress office tools.
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IBM Central East and West Africa Sales Leader Collaboration
Required Technical and Professional Expertise
The following skills is required
5+ years of experience selling Talent Management & Collaboration
Familiar with at least 3 out of the following industries (Banking, Government, Telco, retail, Oil and Gas, Private sector),
Familiar with IBM offerings as well as competitive offerings (MS, Google, Oracle, and other major players)
3 years of experience selling HR offerings and familiar with Employee Life-cycle Management Solutions
Preferred Technical and Professional Experience
NA
Eligibility Requirements
NA
Required Education
Bachelor’s Degree -
Principal Analyst-Investor Relations
Reporting to the Head of Department – Finance Planning, Analysis and Investor Relations, the position holder will be responsible for strategic management for the integration of the finance, communication and marketing functions to enable the most effective communication between the company, its investors, the financial community and other stakeholders, leads in the development of strategy, operating plans, budgets and execution of the same in partnership with other departments.
Job Resposibilities
Assists with investor related report and communication preparation/distribution
Provide a wide range of critical support including the preparation of strategic financial and corporate communication
Participates in the development of the department/company’s Investor Relations (IR) strategy, operating plan, and budget.
Leads the execution of the department/company’s Investor Relations program.
Participates and supports investor presentations and discussions.
Leads the use of statistical targeting to identify good-fit institutional investors.
Leads the Investor Relation effort to find, support, and encourage prospective investors by broadening awareness and interest through conferences, presentations, meetings, media, and mailings.
Educates and updates investors and analysts; Keeps shareholders knowledgeable about the department and company.
Leads the maintenance of the department’s disclosure policy.
Oversees contracts for and directs the capital markets database and intelligence system that supports the investor relations program.
Leads the policy, establishment, and maintenance of the Investor Relations for investors.
Job Requirements
Bachelor’s degree in Finance or a related field.
Master’s degree in Finance or related field will be an added advantage.
Professional qualification in Finance/Investment e.g. CPA, CFA, ACCA is an added advantage.
3- 5 years working experience.
Previous experience as financial analyst and with a good grasp in the global regional and local equity, business environment and financial laws & regulations. -
Senior Officer-IP & Capacity Sales
Reporting to the Senior Manager – Wholesale Services the position holder will grow IP& Capacity wholesale revenues and will develop a retention strategy that ensures churn is minimized. The position holder will also develop partnership with ISPs to support revenues for IP& Capacity stream (both national and regional players). The position holder will be the single point of IP & Capacity sales for assigned accounts and will be expected to develop and maintain strong relationships. The role holder will also be expected to effectively represent the business at key networking events regionally and internationally that touch on IP & Capacity.
Job Responsibilities
Grow Wholesale International Capacity & IP revenues
Achieve set revenue targets as per capacity objectives
Development of a 12 month rolling sales pipeline
Identify global growth prospects and specific opportunities with EA region
Identify and analyze operator capacity needs and requirements and ensure operator needs are fully understood and correctly dimensioned
Develop capacity value propositions and presentations that are technically sound, easy to understand and competitively priced to grow business in the market.
Work with International Data/IP partners or providers to meet the needs of the business by developing a clear annual review calendar that can identify areas of collaboration and potentially new revenues.
Ensure proactive and cross-functional engagement of all the required teams necessary to implement the solution required by the customer.
Use a clear and well –documented process methodology for locking business to avoid delayed implementation and poor client engagement
Weekly prepare a report showing various engagement milestones of operator on-boarding process to ensure ease of billing for services required.
Develop an effective retention strategy to minimize churn
Work to develop and execute customer ring fencing strategies
Develop and share periodic reports on QoS
Manage Key relations & partnerships
Prepare and maintain an effective annual calendar that optimize the relationships with various operators, partners & outsourced roaming providers to enhance competition
Develop an effective framework for monitoring effective partnerships
Explore new partnership opportunities that create opportunities for growth
Attend Key networking events
Identify and plan for all known key events on Capacity & IP
Attend at least one key networking event annually
Document and implement learnings for the benefit for the business
Job Requirements
A recognized University Degree in a Business related field; Masters of Business Administration degree is an added advantage
Experience and technical skills in telecommunications industry and sound knowledge of International Telecommunications Services is a mandatory requirement
At least 3-5 years’ work experience in the telecommunications sector which must include establishing and managing international carrier relations and Capacity sales arrangements
At least 3 years sales experience. Experience in projects management is an added advantage.
Strong relationship-building and customer retention skills -
Personal Assistant
Purpose Of Role
To provide comprehensive administrative duties to the Marketing Director and the Marketing team to enable them maximize their effectiveness and output.
TOP 3-5
Accountabilities
Ensuring smooth running of the office in the absence of the Director and responding to routine administrative queries from public and staff.
Developing and managing an efficient and up to date filing system while also managing the storage of all confidential information in the Director’s office.
Management of the Director’s calendars and facilitating resources required for all meetings – giving emphasis to monthly operational meetings, Exec meetings and quarterly board meetings as well as ensuring all minutes, reports and pre-reads are circulated beforehand.
Also responsible for making travel and accommodation arrangements for the Director and the team.
Maintaining a well-kept office and establishing & maintaining an efficient filing system and ensuring the office has a good and hygienic atmosphere conducive for working.
Making sure that the card company pays all credit card bills within the set deadlines.
Qualifications
Qualifications and Experience Required:
Business Degree.
Professional secretarial qualification or equivalent in Secretarial Studies or Business Administration
Experience
A minimum of 3 – 5 years relevant working experience as a Senior Secretary
Computer literate on latest computer applications
Good oral and written communication skills.