Job Experience: Experience of 3 – 4 years

Deputy Representative

Job Description
General position Objective and Job Environment
The main objective of the Intersectional Deputy Representative (DR) position is to ensure efficient & effective support for coordination of the MSF Protocol office on implementation of the Host Country Agreement (HCA) in close collaboration with the Intersectional Board in Kenya.The DR will have delegated functions on representation (on behalf of the Regional Representative) from the Intersectional Board in the fulfilment of his/her mandate. He/she will not have any operational responsibilities, which remains the sole mandate of the HoM’s.He/she will be the first line technical advisor & focal point on relational and compliance issues of MSF with the concerned Government ministries and departments, and any other interlocutors (NGO/PBO Board, other International and Inter-governmental organisations) on any matters touching on the implementation of the HCA (but with no operational responsibility) and legal status of MSF in the country.
Main tasks & responsibilities

Coordination /Management and support in the Regional Office
Assists, supports and deputizes for the Regional Representative in the technical management of the Protocol Office. This includes, but is not exclusively restricted to:

Staff management – including evaluations and HR development strategies
Managing running costs and other operational requirements

Quality control

Deputizes as the signatory for all documents prepared by the Protocol Office.
Assists and supports in Protocol Office strategic vision development and implementation.
Provide management support & technical Supervision of Protocol Office staff in areas of external relations, organization and communication.
Prepare and implement on annual basis an operational plan/strategy and budget for the Protocol Office.
Ensure the Host Country Agreement guideline is in place, adhered to and regularly updated.
Ensure the office set up reflects, & is adapted to the needs of the operations, and responds effectively.
Ensure there is proper coordination/interaction between the Protocol Office & operations/coordination’s through the Intersectional board.
Advice MSF entities on matters of compliance with fiscal & administrative requirements from the authority/Government in collaboration with the Technical
Coordinators; this includes update of guidelines, analysis of agreements or MoU’s.
Provide input & analysis on the geo-political context locally & in the region that may impact on the HCA implementation environment.
Provide administrative & other local fiscal support to the intersection functions in the country in collaboration with the operational centers.
Contribute to the shaping of priorities and activities of these support services, including the development and implementation of an annual plan.
Prepare and periodically update a risk analysis that continually reflects the position of MSF with regard to potential adverse operational impact while implementing the HCA and advice accordingly

External Representation & networking (as delegated by the regional Representative &/or HCA Board

Develop, review periodically and implement a long term engagement strategy to be approved by Intersectional Board. It should be updated according to context evolution and key actors dynamics and changes.
Represent MSF in all HCA dealings with (principally) MoFA and other relevant interlocutors (diplomatic missions, agencies, international organisations).
Maintain regular contacts with the key interlocutors to keep abreast of on goings and share/update & advise MSF missions
Create and update a mapping of all interlocutors and their contacts identifying main actors and relationships/links within GoK and with MSF entities.
Provide advice and input where necessary on internal/external communication to INGO, governmental agencies and civil society in as far as it may impact on the Host Country Agreement in Kenya.
Support to develop and facilitate networks and representation for and with the Intersectional Board towards relevant ministries and other relevant institutions/ international organisations / NGOs as defined by the HCA Intersectional Board (activity further to the actor mapping).
Follow up on the implementation of the HCA with various external interlocutors, including the NGO/PBO Act transition & implementation once commencement date is announced, and advice appropriately.
Where needed, identify and justify the need for extra resources to facilitate the lobby & networking activities.
Represent the Regional Representative in any other meeting as required.Intersection Coordination – Secretary of the HCA Board Intersection Coordination – Secretary of the HCA Board
Inter-sectional Coordination- Secretary of the HCA Board
Sit on the Intersectional Board as a Secretary taking minutes of regular meetings and keeping up to date information on all communication between members.
Adequately brief incoming HoM’s & any MSF country representative of any MSF entity in the country.
Ensure cohesion & coordination of information flow between various MSF entities under the Intersectional Board.
Ensure that all technical issues related to HCA/common support services are well appropriated and implemented by relevant MSF coordination/entities in the country.

Reporting

Ensure all necessary statutory/compliance reports to MoFA, NGO Board and other relevant entities are properly and timely done.
Support the operations with input on any reports/information required at the Intersectional Board level.
Submit a quarterly report on the activities of the Protocol Office to the Regional Representative & Intersectional Board and SHIELD referents
Provides and maintain institutional history/memory for the context on the HCA and related matters, with necessary documentation.

Other

Keep contact with the SHIELD and other missions’ regional offices (mainly in EA, or as deemed relevant) to capitalise on experiences and resources, and offer support where required.

Selection Criteria
Essential

A university-level degree in International Relations, Political Studies or Management; or Diploma in a similar discipline with working experience in similar role.
Masters degree and professional training in management, compliance (tax, administration) is a plus.
2 years successful experience as Deputy MSF HoM or of comparable/equivalent experience in other entities or International organisations. Experience in
Government, embassies or diplomatic missions are desired
Must be fluent in English & Swahili, French and or Spanish will be an asset

Desirable

Soft skills: Completely fluent in English and Kiswahili; highly autonomous and strong communication skills (intersection position);
Capacity to supervise and coordinate intersection positions/platforms; Good presentation skills (MOFA and other high-level forums and Ministries); solutions-oriented.
High negotiation and diplomatic skills, strong management skills.
Presentation skills (MOFA and other high-level forums and Ministries); solutions-oriented

Competencies

Commitment to MSF’s Principles
Cross-cultural Awareness and Flexibility
Analytical Thinking
Results and Quality Orientation
Service Orientation
Planning and Organising
Initiative and Innovation
Capacity to Negotiate
Teamwork and Cooperation

Conditions

Based in Nairobi MSF office with occasional travel to the field, around the region and visits to Barcelona HQ and Europe.
Minimum commitment of 2 years
Full time work.
Annual gross salary: 3,827,887. KES plus secondary benefits based on MSF OCBA Reward Policy.

October 25, 2024
Sales/ Marketing Representative Solar Technician

Kentrain is recruiting a Sales/ Marketing Representative for one of our clients, a leading solar manufacturing and distributing company in East Africa
Salary range is 40-50k + incentives.
Qualifications

University graduate – Energy Engineering preferred. B.Com/Business Administration with related professional qualifications in sales and marketing.
Proven track record in sales & marketing, preferably in the solar industry, Hospitals and Hotels
Thorough knowledge in technical/electrical field will be an added advantage.
Should be computer literate.
Minimum of 3-4years experience in the solar industry.
ERC License.
Excellent oral and written communication skills in English and Kiswahili.
Age bracket: 30 – 40 years.

Qualities

High level of Integrity.
Strong, clear communication skills.
Excellent in prospecting and closing sales.
Leadership & Time Management skills.
Strong organization, planning and team building skills.
Strong commitment and self-drive.
Proactive and result oriented individual, with sound management skills.
Global/Cultural Management.
Be ready to travel extensively and at short notice.
Sound understanding of related Finance.

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October 25, 2024
Security Officer

Position Profile
This position will support the security manager ensure that the security standards of ACTED staff are high and ensure high-level security of all ACTED assets, property and resources within ACTED sphere of influence and context of operations. They will acquire operational comprehensive understanding of ACTED program in Kenya and Somalia and provide support and advice in terms of security. He/she is accountable for compliance of ACTED security and safety guidelines.
Duties and Responsibilities

Context analysis

Provide regular contextual security report and share with Security Manager.

Security Assessments

In concert with Kenya/Somalia Security Department, carry out security assessments and evaluations (Minimum Operating Security Standards (MOSS) self-assessment) in all ACTED area, particularly in Somalia.
Update Security risks assessment, SOPs and others security documents as appropriate and share with Coordination and all local staff and ensure the security notice rules are applied.

Operational support

Report any damage to perimeter fence, warehouse or other structures to the Logistics team.
Ensure constant update of the emergency contact list and timely issuance of ID cards.
Ensure a proper level of preparation before movement on the field, transportation means are adapted, a good fleet maintenance, and set movement rules which are adapted to the local context to support the Logistic team in Country. Ensure Operational follow-up of movements.

Briefing and training

Provide security briefings for all incoming ACTED staff with follow-up periodically or when applicable.
Provide security briefing to staff as needed and ensure that all staffs adhere to security policies and procedures. This includes briefing to all newly recruited staff joining ACTED, and induction briefings for visiting personnel.

Liaison with humanitarian, military, community and other actors

Establish a strong relationship with others security actors, including INGO, SNGO and agencies working in the security management filed.
Share security updates with ACTED coordination.
Report on all compound security and reporting from bases on agreed time-frames.

Reporting

Fill reports in case of security incident and follow up as appropriate.
Fill the incident data base for Kenya/Somalia and centralize the national incident data base.
Participate in the writing/updating of Country Security Plan and annexes.
Record the field security focal points in the Security Monitoring Plan daily.
Ensure proper filing/file maintenance of security related documents.

Qualifications/Skills Required

Bachelor degree in Arts, Social Sciences, Management, or a related security field. However, a diploma in security management backed by strong relevant technical experience will also be considered.
A minimum of three years relevant experience on security, preferably at a management position, in an NGO.
Deep and clear understanding of humanitarian principles and activities.
Good understanding of security procedures and equipment.
In-depth knowledge of security management and risk management.
Excellent resistance to stressful situations.
Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels.
Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
Demonstrable experience in report writing and analysis.
Fluency in Somali language is an added advantage.
This position will require frequent travel to ACTED’s areas of intervention in Kenya and Somalia.

October 25, 2024
Sales Administrator Travel Trade Sales Executive Corporate Sales Executive

Job Description

The Hemingways Collection is proud to be the leading luxury hotel brand in Kenya.
JOB SUMMARY:

Ensures smooth running operation of Hemingways Collection sales and administrative functions
Assist in response and completion of RFPs and RFQs

QUALIFICATIONS:

Bachelor degree in Business Administration, Marketing or relevant discipline
Minimum of 3-4 years sales experience in a similar capacity.

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October 25, 2024
Administrative Assistant

Job description
Job purpose
To role holder is responsible for ensuring the smooth running of the Britam Stores in accordance with the Administration Policies and Procedures manual.
Key Responsibilities

Maintain inventories at the levels set by the management ensuring optimal stock levels;
Sustain efficient inventory management, raise purchase requisitions and assist user department(s) to order adequate merchandise and supplies;
Maintain proper control of stocks in & out of the store;
Maintain proper filling records of stores items;
Maintain stock re-order levels;
Accurately account for all transactions to and from the stores and reconcile the system quantity and physical stock counts;
Prepare relevant inventory monthly reports for analysis;
Identify stores inventory issues that arise with quick resolution to ensure organizational effectiveness;
Receive and inspect all incoming materials and reconcile with the purchase orders (LPO’s), documents and tracks damages and discrepancies on orders received;
Issue approved stores requisitions to departments and to branch network;
Follow up of pending stores deliveries with Procurement Department to ensure no backorders;
Ensure that all goods received agree with the purchase order specifications, quality and quantity;
Participate in quarterly stock take of inventory, analyse the variances and report accordingly;
Develop and foster good working relationships with vendors;
Observe strict adherence to the company’s Administration processes and procedures manual; and
Deliver on performance requirements as defined in the departments’ strategy map, balanced scorecard and Personal Scorecard.

Knowledge, Experience And Qualifications Required

Bachelor’s degree in a business related field
3 to 4 years’ experience in a similar role
Knowledge of ERP (Oracle) system and/or experience would be an advantage
Strong computer and business solutions software skills
Strong analytical and problem solving skills

Essential Competencies

Learning and Researching: Rapidly learns new tasks and commits information to memory quickly; demonstrates an immediate understanding of newly presented information; gathers comprehensive information to support decision making at management level; learns from successes and failures and seeks colleague and customer feedback.
Working with People: Shows respect for the views and contributions of other team members; shows empathy; listens, supports and cares for others; consults others and shares information and expertise with them; builds team spirit and reconciles conflict; adapts to the team and fits in well.Applying Expertise and Technology: Applies specialist and technical expertise; uses technology to achieve work objectives; develops job knowledge and expertise (theoretical and practical) through continual professional development; demonstrates an understanding of different organisational departments and functions.
Delivering Results and Meeting Customer Expectations: Focuses on customer needs and satisfaction; exhibits high standards for quality and quantity; monitors and maintains own quality and productivity; works in a systematic, methodical and orderly way; consistently achieves projects goals.
Following Instructions and Procedures: Follows procedures and policies; keeps to schedules; arrives punctually for work and meetings; demonstrates commitment to the organisation; complies with legal obligations and safety requirements of the role.
Adhering to Principles and Values: Upholds ethics and values; demonstrates integrity; accepts diversity; display individual responsibility towards the community and the environment; models the organisational values during every day interactions.

October 25, 2024
Assistant Factory Manager – Tea Division Assistant Stores Manager (Store In Charge)

Job Description
Key responsibilities

Checking the quality of Green leaf deliveries. Receiving, weighing, spreading and withering of the leaf.
Plans and coordinates the manufacture of withered leaf
Plans and coordinates the sorting and packing of the manufactured black tea.
Plans, coordinates, deploys and supervises labour while ensuring good industrial relations
Record keeping of all the activities of a shift in the factory.
Plans and monitors material usage.
Executes the payments of advances and monthly wages.
Takes charge of infrastructure which includes camp buildings, water supply etc.
Ensures maintenance of factory machinery and maintains a register of loose tools.
Ensures there is security and that all Company Policies are adhered to
Ensures Occupational safety and health, environmental awareness.
Ensures the smooth running of the manufacturing shift.
Acting charge in absence of the Manager.
Monitoring of the factory budget

Qualifications and Competencies

Bachelor’s Degree in Agricultural field or Food and Science Technology
Diploma in related field will be an added advantage
3 – 4 years relevant experience (Tea Industry)
Good knowledge of the tea manufacturing process
Good managerial & leadership skills
Computer literacy

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October 25, 2024
Technical Sales Executive – Plastic Technical Sales Executive – Food Processing

Job Description
(Job Ref: JB 523-Plastic Sales-Kenya)
B. Tech/BSc Engineering in Civil/Chemical/Mechanical or Bachelors in Chemistry with 3- 4 years Sales experience in plastic raw materials/chemicals
Role Functions:

Stationed in Nairobi
Identifying new business product opportunities in Kenya and Uganda
Develop and maintain strong business relationships with existing/potential customers
Flexible to travel overseas up to 25% of working time
Achieve or exceed annual planned sales objectives for the assigned territory or market segment

Requirements:

Applicants must have a valid Kenyan driving license Valid passport document
Fluent in English (verbal & written)

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October 25, 2024
NB01 – Chief Accountant

Job description
Reporting to the Assistant Financial Controller/Director of Finance, the overall scope of this role is to supervise the accounting staff and to assist the Assistant Financial Controller in all areas. To safeguard the financial integrity and stability of the hotel and minimize any exposure to potential risks. To supervise and aid the accounting staff with the daily activities. To serve as a point of contact for other department managers. Ensure that daily accounting tasks are performed and reports are distributed on time, Accounting staff are managed efficiently and Queries from other departments are answered accurately and in a timely manner.
Main Responsibilities

Responsible for behaving in a professional and harmonious manner and following the Kempinski code of conduct.
Responsible for understanding and having a working knowledge of all areas in accounting and being able to assist or cover a position if needed.
Responsible for assisting in maintaining the internal controls in all areas.
Responsible for ensuring that the accounting staff understands all their duties as well as Policies & Procedures.
Responsible for supervising and guiding the accounting staff. Distribute tasks as needed.
Responsible for ensuring that daily accounting tasks are accurate and on time.
Responsible in assisting during the month-end closing preparing journal entries and balance sheet reconciliations.
Responsible for assisting other managers with arising queries as well as providing them with reports needed for the operation.
Responsible for assisting with forecasting and budgeting.
Responsible for hiring, motivating, counseling, coaching, evaluating, scheduling, etc, of the Accounting staff.
Responsible for performing any additional duties assigned by the assistant controller and assisting in other areas of Finance as needed.
Responsible for communicating with the assistant controller on any discrepancies or other potential problems.
Additional responsibilities and tasks can be added at any time according to the needs of the business and of the hotel.

Qualifications

Degree in Finance/ Accounting or Business Administration.
Certified Public Accountant or Chartered Accountant
Member of the Institute of Certified Public Accountants of Kenya (ICPAK)
4+ years in an accounting Junior management position
3+ years as Chief Accountant
Experience in accounting software is a plus
Good knowledge of the 11th Edition USALI, IFRS, GAAP, PCI DSS and local regulations
Experience in reporting, forecasting and budgeting
Proficiency in Excel and Word
Applies a professional, confidential and ethical approach at all times
Experience in a similar role and proven track record may be considered in lieu of specialized education
Strong people leadership skills
Good communication skills
Fluent speech skill; Knowledge of the English language is mandatory
Sound, checkable previous employment references
Able to work in a fast paced environment and can multitask
Ability to remain calm and composed under pressure

October 25, 2024
Oracle Applications Database Administrator (Oracle Apps Dba)

Job Description

The individual must:

Be responsive and alert to new learning opportunities, growth and development of technical, interpersonal and business skills
Be motivated and competent to contribute appropriate time and effort to work assigned
Be attentive to detail with focus on accurate results
Be organized and able to prioritize tasks; Strong analytical and problem-solving abilities
Have the ability to conduct research into software issues and products as appropriate.
Possess strong customer service orientation.
Be able to contribute to team effort or individual achievement.
Punctual and first time right on issues and reports.

Job Description

This position will require expertise and administration of multiple database environments.
Individual must have strong knowledge of Oracle 9i/10g/11g/12c/18c technology and thorough understanding of relational database environments.
Responsibilities include but not limited to the administration and support of large scale Oracle production databases spanning multiple Tera-byte plus in size utilizing Linux/Unix. The position will ensure regular backups and restores are available for all supported databases.
Experience with various Oracle replication strategies is required.
The database environment must be highly available and current with required updates and patches.

The position requires skills in:

Administering and supporting Oracle production databases spanning Multi-Terabyte in size on different platforms.
Maintain databases in accordance with internal standards, access control and security guidelines.
Ensure high availability, timely backups and if necessary restores of production databases.
Work closely with development and QA to troubleshoot connectivity or query problems for applications dependent on Oracle environment.
Work with Oracle support services to resolve issues.
Provide off hours on-call support and work off hours as necessary.
Test and apply database software patches and upgrades.
Regular monitoring/tuning activities to include analysis of AWR reports to look for database performance trending and/ anomalies

Knowledge of SQL Server or MySQL is an added advantage.
The successful applicant can use his/her skills to create and install procedures to aid in systems support; assist applications software development staff as needed on systems- and technology-related issues; answer user’s technical inquiries.
Excellent written and verbal communication skills are essential, as are good human relations skills.
Required

4 year degree or equivalent experience.
At least 3 years of work experience both Core Oracle DBA and Oracle Apps DBA with Oracle E-Business Suite experience
Experience installing and maintaining Oracle databases and replication in production environments.
Experience with Oracle replication methods such as Data Guard/Golden Gate is preferable
Demonstrated depth of knowledge of key Oracle technologies (e.g. RAC, ASM, OEM/Grid Control, RMAN, Partitioning).
Performance tuning and optimization of SQL.
Creation and maintenance of SQL queries and routines.
Required to deal and understand complex data models and object relational database mapping as it relates to system performance and stability.
Must have strong, demonstrated teamwork skills.
Must have proven skills in system trouble shooting and problem resolution.
Must have exceptional communication skills, both oral and written
Must have good, planning and organization skills.
Works independently with minimal guidance.
Demonstrable analytical skills especially as they pertain to monitoring and gauging overall system performance, growth and stability.
Able to articulate accomplishment/progress.
Operating Systems: Linux , Windows, Unix

Preferred

Cursory knowledge of SQL Server, MySQL. Advanced knowledge of MySQL administration and tuning a plus.
Languages: Java, Shell Scripting, Sql Plus Reporting
Experience with Oracle Engineered Systems (Exadata/ODA) is an added advantage.
Experience with Oracle E-Business Suite as an Oracle Apps DBA
Experience with Oracle SOA Suite
DBA Experience on Oracle Hyperion
Available immediately

October 25, 2024
Service Desk Support Officer

Job description
Job Details
Information Technology: Systems development, business analysis, architecture, project management, data warehousing, infrastructure, maintenance and production.
Job Purpose
To Execute Service Desk and Service Delivery duties within the IT Department by being the first point of contact for all IT Service requests and Incident reported. In addition, the successful candidate will also offer 1st level user support for IT applications/peripheral systems and escalate high impact issues to the Service Desk Team Leader or Service Delivery Manager. The role also requires knowledge in MI (Reporting) to facilitate Daily and monthly service reports.
Key Responsibilities/Accountabilities

Provide first level support to all Branch and Head Office users
Act as first level application support for users by analysing, categorising and logging issues reported via calls or emails at service desk.
Escalate any issues not resolved at 1st level to the 2nd level support.
Assist in installation and support of peripheral systems.
Provide after hour support in line with the agreed SLA.
Investigate any service disruptions reported and initiate the incident management process to ensure timely resolution.
Conduct periodic checks for IT Systems by monitoring fluctuations and alerts, subsequently inform the responsible teams.
Manage the communication from IT to stakeholders
Ensure accurate dash boards are sent out to stakeholders by confirming system status with the relevant Service Owners.
Advice the business of any high or critical incidents affecting services by sending out formal communication.
Ensure appropriate change management process is followed by communicating change deployment plans and downtime anticipated to stakeholders.
Provide constant feedback to affected users on the incidents and requests raised until resolution by following up with IT support resources.
Support the incident resolution process for critical and high incidents by ensuring required IT support staff (Centre and Country) and stakeholders are in constant communication either via email or conference calls.
Provide planned and ad-hoc reports when requested, by collating information.
Provide excellent customer service to the users
Ensure proper phone and email etiquette.
Advise users and follow up on the incidents reported to closure.
Assign and allocate all issues reported via phone or email in a timely manner.

Preferred Qualification And Experience

First Degree in Information Technology or Computer Sciences
3-4 Years in Service Desk support Role, Technical support, Systems Administration, 1st level Applications support or Systems Analysis.
Knowledge/Technical Skills/Expertise
ITIL foundation certificate
Preferred Knowledge in Basic Robotics and monitoring is an added advantage.

October 25, 2024