JG 4KPC/ADVT/17/2017
Reporting to the Managing Director, the Executive/Technical Assistant will provide efficient technical, managerial and administrative support to the Managing Director’s Office.
Executive & Technical Assistant Job Key Responsibilities
External Stakeholder management and coordination: Manage the scheduling for the MD’s and Executive
Team’s engagement and meetings with external stakeholders i.e. GOK, OMCs etc.,
Schedule and Office management: Manage the MDs schedule and the entire back-office to drive effectiveness and efficiency within the team.
Cross functional assignments – Coordinate cross divisional assignments and report progress and escalations to MD/Exec e.g. Executive retreats etc.
External Communication liaison: As the single point of contact for external communication, manage the flow of information to members of the Executive Leadership team including summarizing reports and memos that are received before passing the information on to the Executive Team and/or Managing Director.
Information Preparation and safe guarding: will be responsible for preparing information for internal and external distribution. This may include letters and memos, compiling data for reports, creating presentations, writing reports and speeches, and any other information/preparation required, under the guidance of the business manager.
Data Analysis: Perform granular data analysis, to compliment/support the business manager for the MD and the Executive Team decision making using a combination of computer and critical thinking/analytical skills.
Budget Management: will be responsible for management of the MD’s departmental budget, tracking monthly expenditure, variance analysis and reporting and supporting the MD in preparation of the annual departmental budgets;
Records Management: primarily responsible for setting up and managing both electronic and paper filing systems and policy for the Office of the MD, and coordinating records management across the company
Qualifications for the Executive & Technical Assistant Job
A Bachelor’s degree in a Business and or Engineering related field from a recognized University/or Institution.
Knowledge of Applications (Windows, Ms-Word, Ms-Excel, Ms-Access and Internet) from a recognized institution or Computer proficiency especially windows applications, SAP and or SCADA;
A Master’s degree e.g. MBA, MSc, would be an added advantage from a reputable institution;
At least Ten (5) years’ working experience, two (2) of which must have been in a middle to Senior Management position in a Commercial and or Engineering field
Key Competencies
High integrity and confidentiality
Good communication, presentation and interpersonal skills
Ability to work and coordinate cross functional teams
A strong understanding of Project Management Methodologies
Strong analytical skills;
Computer proficiency
Ability to work under pressure in a structured way within strict deadlines,
A good command of Business English, office practice and customer care Demonstrated ability to work professionally and deal with large volumes of data and work assignments.
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Job Experience: Experience of 2 – 5 years
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Executive & Technical Assistant ICT Officer III – Systems Administrator System Administrator ICT Officer – System Analyst Service Management System Analyst App Developer Senior App Developer ICT Officer – App Developer Information Security
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Office Administrator & Bookkeeper
Reporting to the Managing Director, the Office Administrator & Bookkeeper has primary accountability for the company’s accounting and finances, and provides general administrative support services. The ideal candidate is interested in learning more about the business and having a thorough understanding of its processes. The ideal candidate will be encouraged to create new opportunities, shoulder new responsibilities and become an integral part of a growing business.
Responsibilities for the Office Administrator & Bookkeeper Job
Administration: (est. 60%)
Assist the MD and the Executive Team in the overall administration of the business
Assist in developing administrative policies and procedures
Maintain appropriate employment records
Maintain shipping and receiving process and supporting procedures
Ensure supplies inventory is sufficient to meet administration function needs
Perform other related duties as assigned by the MD
Conduct market research to support the company’s efforts in identifying business opportunities
Plan and coordinate promotional opportunities (e.g. trade shows)
Bookkeeping & Finance: (est. 40%)
Develop and ensure that appropriate accounting policies, controls and procedures are in-place and followed
Establish deadlines and prepare monthly, quarterly and annual management reporting: (e.g. financial statements, operational performance, and prepare reports on significant variances to budget
Ensure that all taxes are paid in an accurate and timely manner
Ensure prompt billing and collection of receivables
Ensure accurate and timely payment of suppliers’ invoices
Ensure that all outsourced services are managed in an effective and cost-efficient manner
Make bank deposits; liaise with bank
Reconcile bank and Visa statements
Assist in preparing annual budgets, forecasting, cash flow
Maintain appropriate accounting and financial records
Maintain purchase order process and supporting procedure
Ensure incoming calls are answered quickly and in a courteous and professional manner
Ensure sales transaction are completed in an accurate manner
Qualifications for the Office Administrator & Bookkeeper Job
University level – Business or Finance undergraduate degree or equivalent experience, preferably with bookkeeping/accounting specialization.
2-3 years in a fast paced, high growth business with bookkeeping/accounting responsibilities
3-5 years experience in business administration
Thorough knowledge and demonstrated experience in all aspects of accounting including AP, AR, preparation of GL, preparation of budgets and financial statements
Thorough knowledge of remittance procedures for payroll taxes
Demonstrated ability, at intermediate/advanced level, to use Quick Books accounting software
Demonstrated proficiency in MS Office software suite (e.g. Word, Excel, etc.)
Strong written and verbal communication skills
Effective interpersonal skills; ability to get along well with others
Collaborative problem-solving, negotiating, and conflict resolution skills
Confidence and ability to perform well under pressure
Ability to plan, organize multiple priorities, schedule and meet deadlines
Knowledge of general office procedures filing, faxing, mail processing, photocopying
Demonstrated customer service skills
Ability to prepare invoices using accounting system software
Ability to process cash, cheques, debit and credit card transactions -
Data Analyst
Roles for the Data Analyst Job
Map out project requirements by conducting internal interviews with relevant stakeholders
Oversee a complete data lifecycle, including data, entry, monitoring, validation, analysis and reporting for one of our data streams
Design new processes and toolkits for capturing and compiling data
Manage a data officer &/or field foreman in the consistent collection of relevant data
Experiment with a variety of new methods for analyzing data to deliver strategic insights into our business objectives
Prepare periodic business performance analysis with recommendations for increasing operational efficiency
Data Analyst Job Requirements
Relevant Bachelor’s Degree from a recognized university preferably in Business Administration with a 3.5 and above GPA score
Minimum of 2-5 years post-undergraduate, masters degree and full-time work experience in a banking or science background preferred
Advanced proficiency in at least one of the following skills: Excel, SQL Queries, SSRS Reports, SSAS Data Cubes, Power BI (or other data visualization tool), R (or another statistical software package).
Understanding of systems engineering concepts, & creative problem solving
Experience with cost/benefit analysis, business case development, as well as modeling techniques and methods
Excellent verbal and written communications, leadership and interpersonal skills.
High energy and enthusiasm; Flexible and self-motivated with the drive to do whatever necessary to get the job done
Comfort working in a company that acts and feels a lot like a startup (dynamic, unstructured, and frequently changing), but at the same time has global reach and ambitious international expansion plans.
Self-directed and intellectually curious – you know how and when to seek feedback in the pursuit of continuous improvement
Growth-obsessed with a strong desire for personal development
A collaborative problem solver who seeks the opinions of other teammates and departments in the development of creative and sustainable systems -
Compensation & Benefits Administrator Senior HR Business Partner
Role Responsibility
Main Purpose of Position
All administrative duties associated with the Compensation & Benefits department
Effectively administer various benefit schemes including but not limited to G4S Health scheme, Pension scheme, NSSF, NHIF, Group life & Group Personal Accident covers, Education
Provide expatriate support services
Generation of reports for submission to the local and region office and for decision making
Key Performance Areas
E Effective administration of G4S Health scheme
Maintain medical membership list by ensuring that all eligible employees are registered with the scheme and all notifications on medical additions and deletions are sent out to the insurer on time and conduct quarter reviews on the membership list
Facilitate issuance of medical cards
Coordinate with the insurance on appointment of service providers and ensure that are within staff reach based in all G4S locations country wide and that their services are efficient
Facilitate efficient management of member benefit utilization to the benefit of the member and company
Coordinate and prepare exceptional reports on member benefit utilization/expenditure & contributions
Coordinate member education – quarterly
Facilitate timely payment of medical contributions and management fees for the service provider
Provide guidance and advice on medical cover issues to members
Processing of member claims for reimbursement
Liaison person between the service provider member and employer
Effective administration of G4S Pension schemes
Administration and management of the Defined Benefit and Defined Contribution Pension schemes in line with the Scheme Trust Rules Deed and the RBA Act.
Maintain the membership list by ensuring that all eligible members are duly registered with the scheme
Facilitate and coordinate timely payment of pension contributions
Coordinate quarterly meetings for trustees
Prepare and coordinate the Annual General Meetings
Administer the member benefit payments process for members on separation from the company
Facilitate pension welfare issues (payment of school fee for ex pensioners).
Facilitate audit process for the pension schemes.
Provide trust secretary roles as provided for in the Trust Rule Deed and RBA Act.
Effective administration Group life & Group personal accident covers
Administration of Group Personal Accident covers (GL and GPA) by ensuring all management accidents are reported to the insurer.
Liaise with insurance providers for provision of Group Life and Group Personal Accident cover for management staff.
Coordinate member health examination on renewal of cover
Facilitate the claim processing and registration of all eligible members.
Facilitate timely payment of management fees
Liaison person between the employer and the service provider
Effective administration of G4S Kenya Education Trust fund
Administration and Management of G4S Education Trust Fund that is sponsored by the company,
Organize annual fund draws
Arrange and attend quarterly meetings to monitor and receive updates from the fund managers
Provide administrative support to the trust as per the trust deed and rules of the trust.
Facilitate audit of the trust, quarterly reports.
Coordinate payment of the winners
Manage timely and effective reporting
Prepare monthly HR KPI report
Variance reporting between BPC, WFP, Org charts and Payroll
Prepare exceptional reports on Joiners & Leavers
Coordination of NSSF and NHIF data quality reports
Leave status reports
Participate in the Annual Pay Review exercise
Manage expatriates documentation support
Facilitate the process of obtaining work permit, special passes, dependant passes and renewal where needed.
Follow up for endorsement of the work permits
Liaise with the immigration department on provision of advice regarding different travel requirements for expatriates
Prepare & coordinate cancellation of work permits documentation
Support Organisation Design
Support Organisation Design reviews and WFP
Ensure updated JD’s for all existing positions
Manage approvals of Job Request Forms (JRF’s)
Participate in internal and external benchmarking reviews
The Ideal Candidate
Knowledge and Qualifications
Tertiary education in Business Management or Human Resources Management
Human Resources related subjects compulsory
Degree are advantageous
Kenya market
Kenya legislation
Two to five years in Human Resources Management in a large business dealing with unionised employees.
Member, Institute of Human Resource Management, Kenya
Technical Skills
Financial Acumen
Conflict Management
Negotiation
Microsoft Word – Intermediate level
Microsoft Excel – Intermediate level (Advance level are advantageous)
Microsoft PowerPoint – Basic level
ERP system(s)
Google suite of products
Behavioural Skills – Support
Understanding the organizational environment
Understanding the organisation’s goals and objectives
Dealing with changing circumstances
Supporting and working with others
Delivering objectives
Dealing with complexity
Acting professionally
Deliver great customer service
Sharing and co-operating
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Data Analyst Data Officer Database Manager GIS Associate GIS Innovations Manager Sales Officer
Who we are
Komaza is revolutionizing African forestry by unlocking the potential for small farmers to serve booming wood markets. With roots in San Francisco and headquarters in coastal Kenya, we have planted over 2 million trees with more than 6,000 farmers, making us Kenya’s largest commercial tree planter. By leveraging farmers’ contribution of land and labor, Komaza can access effectively limitless land and establish a hectare of trees for far less than big plantations – a powerful disruption to the traditional forestry model. We have been recognized with numerous awards and investments, including Forbes, Ashoka, Mulago Foundation, and Novastar Ventures.
About the team
Data plays a critical role at Komaza – by putting a smartphone in the hand of every single Field Extension agent, we are able to collect and analyze real-time information on all aspects of our value chain from Planting to Sales. Working in close collaboration with the Technology Development team (who create custom software to collect and store this data) Business Intelligence is the central nervous system of information at Komaza, and is tasked with designing new visualization tools, dashboards and human systems for leveraging data in our day-to-day operations. A core focus of the department is defining and managing the seams between our diverse data systems. Business Intelligence also runs our internal data science center, and is constantly asking and answering the question: how can we push the limits of using data and analysis to deliver better, faster, more effective service to our farmers and customers?
About this role
Our Data Analysts are tasked with designing better, smarter systems for data monitoring and insights development. We are seeking classically trained quant jockeys who are keen on applying their skill set to creating innovative solutions to our complex data challenges. These could include new approaches to organizing and validating our farmer data, modeling our tree assets, or tracking transaction flows from harvest to farmer payment. At Komaza, Data Analysts are like Product Managers for data – you will have complete ownership of a datastream and will be responsible for getting buy-in from, collaborating, and sharing insights with an eclectic set of stakeholders along that stream. The right candidate must also enjoy people management, and will play a leadership role overseeing the officers of our growing team of data administrators.
What You Will Do
Map out project requirements by conducting internal interviews with relevant stakeholders
Oversee a complete data lifecycle, including data, entry, monitoring, validation, analysis and reporting for one of our data streams
Design new processes and toolkits for capturing and compiling data
Manage a data officer &/or field foreman in the consistent collection of relevant data
Experiment with a variety of new methods for analyzing data to deliver strategic insights into our business objectives
Prepare periodic business performance analysis with recommendations for increasing operational efficiency
What You Should Have
Relevant Bachelor’s Degree from a recognized university preferably in Business Administration with a 3.5 and above GPA score
Minimum of 2-5 years post-undergraduate, masters degree and full-time work experience in a banking or science background preferred
Advanced proficiency in at least one of the following skills: Excel, SQL Queries, SSRS Reports, SSAS Data Cubes, Power BI (or other data visualization tool), R (or another statistical software package).
Understanding of systems engineering concepts, & creative problem solving
Experience with cost/benefit analysis, business case development, as well as modeling techniques and methods
Excellent verbal and written communications, leadership and interpersonal skills.
You’re also
High energy and enthusiasm; Flexible and self-motivated with the drive to do whatever necessary to get the job done
Comfort working in a company that acts and feels a lot like a startup (dynamic, unstructured, and frequently changing), but at the same time has global reach and ambitious international expansion plans.
Self-directed and intellectually curious – you know how and when to seek feedback in the pursuit of continuous improvement
Growth-obsessed with a strong desire for personal development
A collaborative problem solver who seeks the opinions of other teammates and departments in the development of creative and sustainable systems
What we expect
You are a good fit for Komaza if you want to make a meaningful commitment to this role for a minimum of 2+ years. This role is based at our headquarters in Kilifi, Kenya for the foreseeable future. The role offers competitive salary and benefits with potential for further career growth.
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Personal Assistant Business Development Manager
Responsibilities for the Personal Assistant Job
Event planning
Travel arrangements
Collecting emails for statement processing
Special project research (i.e. researching possible business ventures)
Expenses receipt tracking
Gift purchasing, processing
Networking, LinkedIn, Twitter, Facebook, etc
Personal correspondence with contacts such as birthday cards, congratulations, thank you, etc.
Learning, sales tips, articles, books, help to determine what to use, write up notes
Research topics
Keep calendars
Project management
Collect and distribute reports
Planning, tracking, scheduling key relationships
To-do lists management
Qualifications for the Personal Assistant Job
Bachelor’s degree in a related field of study or an equivalent combination of skills, training, and experience is preferred.
2 – 5 years’ experience in assisting executive team members
Excellent verbal and written skills
Advanced Microsoft Office skills
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Supply Quality Officer Pharmaceutical Technologist
Responsibilities for the Supply Quality Officer Job
Responsible for supplier readiness process i.e. implementing Production Part Approval Process (PPAP) requirements.
Implement Lean Manufacturing principles to suppliers.
Create supplier manufacturing processes for new designs.
Review and improve existing manufacturing processes for suppliers to align them with organization’s quality expectations.
Support suppliers in problem solving, root cause analyses and corrective action plans of all quality issues.
Conduct supplier audits as per audit schedule and maintain supplier audit report.
Collect and maintain supplier performance data/records through quality score cards and quality spill reports against set metrics.
Analyse & evaluate various supplier performance quality reports, develop and implement improvement plans and Corrective and Preventive Actions (CAPA) based on these reports.
Participate in product round table meetings, document all supplier quality related issues and develop action plans.
Maintain supplier problem tracking logs to ensure monitoring & conclusive closure of all quality issues.
Advise on qualification and or disqualification of suppliers based on quality performance.
Qualifications Supply Quality Officer Job
An ideal candidate should combine outstanding technical skills in engineering and operations management with excellent interpersonal and communication skills to work effectively within a team. They should possess a strong skill set in leading multifunction teams consisting of internal and external Supplier representatives.
Have a strong sense for continuous improvement opportunities with quality engineering processes within the automotive industry. Should have a strong Lean Manufacturing background and experience base.
Bachelor degree or Diploma in Mechanical Engineering, Manufacturing/Production Engineering, Quality Management or similar
5+ years(Diploma) Or 2+ years (Degree) related experience in quality engineering, mechanical engineering, electrical engineering, production line operations – preferably with a major automotive company
Experience in working with root cause analysis processes
Excellent oral and written communication skills
Excellent interpersonal skills to build strong rapport with others and suppliers
Exceptional integrity, character and a strong sense of ethics
Exceptional persistence and endurance to overcome significant challenges
Ability to manage difficult suppliers and resolve disputes while preserving relationships with suppliers and internal staff
Excellent problem solving ability in crossfunctional and multicultural environment; able to define problems, collect relevant data, extract meaning from data, and draw valid conclusions
Exceptional analytical skills with regards to logistics analysis, data manipulation, and the ability to create information from data
Strong knowledge of mechanical, pneumatic, hydraulic and electrical systems and components
Experience in developing part certification processes and vendor quality measures
Structured thinker, high sense of drive and nonprocrastinator
Able to work with minimal supervision, be independent, systematic attention to detail
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Audit Seniors
Required Qualifications and Experience: • CPA(K) or ACCA or ACA (ICAEW) • 2 – 5 years’ experience as an audit senior in a reputable audit firm • Sound technical knowledge of modern auditing methods, ISAs, IFRSs, and Kenyan tax and company law • Strong analytical and problem solving skills, and the ability to work well under pressure
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Warehouse Manager, Air Perishables
Job description
Your tasks and responsibilities
Manages the flow of goods through the warehouse including receiving, offloading, Security X-Raying, Build up anddispatch of shipments in line with the customer orders and Airline cut off times.
Delivers an efficient stock management system on behalf of customer and ensures the identification,agreement and implementation of solutions to eliminate the source of internal stock related queries.
Manages all auditing/site visits appertaining to stock and facilities activities ensure processes meet requiredstandards and business needs.
Develops and manages all inbound and outbound delivery processes to maximize on time customer order fulfillment at optimum cost.
Manages warehouse facilities ensuring high operations and health and safety standards are maintained withinagreed budgets.
Implements in conjunction with QSHE Manager and Departmental Manager, health and safety processes standards for warehousing and distribution as well as ensuring the safety of employees.
Ensure all Material Handling Equipment are well utilized and maintained.
Ensure all warehouse filing records are properly maintained.
Assign duties to platform operation staff.
Casual Labor deployment and control.
Set up the human and technical resource requirements for the Warehouse.
Manage and motivate your team to achieve the projected results by the Top Management.
Formulate and chair weekly meetings with platform supervisors and the rest of the staff to obtain updates and upfront planning.
Conduct Annual & mid-year performance reviews (PPR) for your direct reports and recommending staff training needs & staff productivity.
Your Skills and Qualification
Bachelor’s degree in business related discipline.
Diploma in Clearing, Forwarding & Logistics.
5 years’ experience in the Logistics Industry & or Warehousing.
2 years’ experience in cool chain management and managing people.
Good reasons to join
Our global network creates opportunities for development on a personal and professional level.
Effective Continuous Professional Development programs that leverage the latest technology.
Besides numerous corporate benefits we offer opportunities where you can grow your expertise and shape processes and innovative solutions that will transformlogistics and exceed customers’ expectations.
International collaborations in Logistics- A long-term engagement in an international environment with excellent opportunities to influence and leverage on the cultural changes that are constantly occurring at Kuehne + Nagel, leading a multicultural expert team. -
Supplier Quality Officer
Job Description
The officer will implement Lean Manufacturing principles to new and existing suppliers, with the purpose to maximise quality, cost, logistics and delivery on time.
The role also involves handling Quality spills by the Supplier by ensuring counter measures are being taken to protect the Plant, and support the Supplier with problem solving and implementation of the corrective actions. Specific duties include, but are not limited to:
Responsible for supplier readiness process i.e. implementing Production Part Approval Process (PPAP) requirements.
Implement Lean Manufacturing principles to suppliers.
Create supplier manufacturing processes for new designs.
Review and improve existing manufacturing processes for suppliers to align them with Mobius quality expectations.
Support suppliers in problem solving, root cause analyses and corrective action plans of all quality issues.
Conduct supplier audits as per audit schedule and maintain supplier audit report.
Collect and maintain supplier performance data/records through quality score cards and quality spill reports against set metrics.
Analyse & evaluate various supplier performance quality reports, develop and implement improvement plans and Corrective and Preventive Actions (CAPA) based on these reports.
Participate in product round table meetings, document all supplier quality related issues and develop action plans.
Maintain supplier problem tracking logs to ensure monitoring & conclusive closure of all quality issues.
Advise on qualification and or disqualification of suppliers based on quality performance.
Qualifications
An ideal candidate should combine outstanding technical skills in engineering and operations management with excellent interpersonal and communication skills to work effectively within a team.
They should possess a strong skill set in leading multi-function teams consisting of internal and external Supplier representatives.
Have a strong sense for continuous improvement opportunities with quality engineering processes within the automotive industry. Should have a strong Lean Manufacturing background and experience base.
Required
Bachelor degree or Diploma in Mechanical Engineering, Manufacturing/Production Engineering, Quality Management or similar
5+ years(Diploma) Or 2+ years (Degree) related experience in quality engineering, mechanical engineering, electrical engineering, production line operations – preferably with a major automotive company
Experience in working with root cause analysis processes
Excellent oral and written communication skills
Excellent interpersonal skills to build strong rapport with others and suppliers
• Exceptional integrity, character and a strong sense of ethics • Exceptional persistence and endurance to overcome significant challenges • Ability to manage difficult suppliers and resolve disputes while preserving relationships with suppliers and internal staff • Excellent problem solving ability in cross-functional and multi-cultural environment; able to define problems, collect relevant data, extract meaning from data, and draw valid conclusions • Exceptional analytical skills with regards to logistics analysis, data manipulation, and the ability to create information from data • Strong knowledge of mechanical, pneumatic, hydraulic and electrical systems and components • Experience in developing part certification processes and vendor quality measures • Structured thinker, high sense of drive and non-procrastinator • Able to work w. minimal supervision, be independent, systematic attention to detail