Jobs Kenya

Job Experience: Experience of 2 – 3 years

  • Resettlement Associate

    Resettlement Associate

    Duties

    Interview, assess resettlement needs, and process persons identified for resettlement, following established procedures; undertake field missions as required.
    Where applicable, review and assess special resettlement cases and prepares individual submissions for presentation to resettlement countries; keep offices informed on the status of special resettlement cases; liaise with offices on case processing and provide advice as required.
    Comply with UNHCR’s standard operating procedures on resettlement, ensuring timely action on cases.
    Follow up on status of cases from submission to departure; ensure effective in-country communication on the status and follow-up on persons of concern (PoC) being considered for resettlement; ensure that records on individual cases are kept up-to-date.
    Provide PoC and partners with up-to-date and accurate information on UNHCR’s resettlement policies and procedures.
    Assist in monitoring the quality of submissions, providing the concerned staff with basic guidance and advice.
    Manage, maintain and update proGres or Consolidated Online Resettlement Tracking System (CORTS) database and provide technical support.
    Coordinate travel and departure arrangements for refugees accepted for resettlement.
    Organize logistical support for governments undertaking resettlement missions.
    Maintain accurate resettlement statistics as well as up-to-date records on individual cases; assist in the preparation of reports.
    Assist with preparing a strategy and budget for resettlement activities and monitoring expenditures.
    Provide administrative support for resettlement-related training activities.
    Systematically apply an Age, Gender and Diversity perspective in all aspects of the resettlement process; comply with UNHCR policy and guidelines on HIV/AIDS.
    Assist in mitigating resettlement fraud through oversight (including in-country travel), advice and guidance).
    Recommend cases that are eligible for resettlement consideration.
    Provide counselling to PoC.
    Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
    Perform other related duties as required.

    Minimum Qualifications

    Education & Professional Work Experience

    Years of Experience / Degree Level
    For G6 – 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

    Certificates and/or Licenses

    International Law;
    International Relations;
    (Certificates and Licenses marked with an asterisk* are essential)

    Relevant Job Experience
    Essential

    Not specified

    Desirable

    Good knowledge of UNHCR Resettlement policies and operational applications in different resettlement countries and situations. Completion of UNHCR specific learning/training activities (e.g., PLP and RSD/Resettlement Learning Programme, resettlement anti-fraud workshop).

    Functional Skills

    CO-Cross-cultural communication
    PR-Refugee Resettlement programs
    PR-Resettlement Anti-Fraud Policy and Procedures

    (Functional Skills marked with an asterisk* are essential)

    Language Requirements

    For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
    For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
    For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

    Apply via :

    unhcr.wd3.myworkdayjobs.com

  • Gender, Inclusion and Safeguarding Officer

    Gender, Inclusion and Safeguarding Officer

    The Gender, Learning and Safeguarding Officer will provide technical support, including supporting the integration of gender transformative approaches and activities in program design and implementation, monitoring and reporting on gender equality issues, and coordination across teams on gender equity initiatives to ensure the meaningful inclusion of underserved groups of youth including young women, youth with disabilities and refugee youth. Additionally, the Officer will also serve as the support focal point for safeguarding at DOT Kenya, actively promoting and actioning DOT’s policy and procedures for the Protection from Sexual Exploitation, Abuse, and Harassment (PSEAH) for all DOT Kenya employees, project partners and associated personnel, and youth participants. This role will also require some travel to project contexts, including training and monitoring partners.

    As the successful candidate, you have a strong understanding of gender equity approaches, intersectionality, and gender mainstreaming as they relate to the implementation of youth education and skills building initiatives, and a passion for advancing women’s empowerment and gender transformative change. You have experience with safeguarding concepts and actioning policies and maintaining safeguarding systems and practices. You have a proven track record in implementing and supporting team members to develop and maintain gender-responsive systems, processes, and tools. You are a self-starter who takes initiative and is excited by working in a highly dynamic, collaborative and cross-cultural environment. 

    Responsibilities: 

    Gender Equality (GE) (50% LOE) 

    Collaborate with different teams to deliver high-quality GE technical assistance to diverse teams across the organisation, including program design, delivery and measurement teams; 
    Provide technical support to the design and facilitate the delivery of gender equality and social inclusion training for staff of youth-serving and youth-led organisations, and youth leaders deployed to deliver Going Beyond training to their youth peers; 
    Provide support and monitoring of project activities and outcomes to ensure accountability for program quality and impact for young women, persons with disabilities (PWDs), and refugee youth. 
    Support the documentation of learning around performance, challenges, and proposed recommendations for improvement, and the iteration of project design and implementation approaches to improve relevance, accessibility, and impact for underserved groups of youth, especially young women, PWDs, and refugee youth; 
    Support the development, evaluation and revision of strategies for gender equity and the inclusion of diverse groups of youth, and provide support to localize project strategies, activities, and implementation plans; 
    Contribute to project reports and documents as required; 
    Participate in project coordination meetings and workshops as required.

    Support Safeguarding (50% LOE) 

    Provide awareness-raising sessions on PSEAH for DOT staff, partner organizations and other project personnel on a regular basis; 
    Support the design and delivery of training on safeguarding, DOT’s PSEAH policy, approaches to keeping people safe.
    Work with DOTK teams and partner organizations to develop and maintain localized and vetted referral systems, and provide support to maintain and improve systems to respond to any incidents of SEAH; 
    Support in providing survivor-centered and trauma-informed support to staff, participants and community stakeholders, serving as a trusted support to the focal point to receive safeguarding complaints/reports, support survivors of SEAH, and collaborate with safeguarding response team
     Work with DOTK teams and partner organizations to monitor the implementation of safeguarding policies, codes of conduct, and procedures; 

    Qualifications: 

    Passionate about building inclusive communities that can support all young people to thrive, and demonstrated commitment to championing the leadership of young people, especially young women; 
    Undergraduate degree in Sociology, Gender Studies, International Development or a related field, graduate degree is an asset; 
    A minimum of 2-3 years of experience in integrating and advancing gender equality within community-based education and/or entrepreneurship support initiatives or related international development projects; 
    Strong understanding of GE frameworks and methodologies, including gender equity, and intersectionality, and experience implementing GE project strategies using these approaches; 
    Some exposure to programming areas such as entrepreneurship, economic empowerment, digital engagement, innovation, and youth leadership, ideally through previous roles, projects, or academic work; 
    Knowledge of safeguarding best practices related to accountability, protection, women and children’s rights, and the prevention of SEAH;
    Strong communication skills with the ability to engage productively with various community stakeholders;
    Ability to work productively with a variety of community stakeholders to support participatory processes, such as co-design workshops with young people; 
    Interest in supporting the design and delivery of accessible programs for people living with disabilities and helping project stakeholders equitably address the needs of this group;
    A problem-solver who can think critically and innovatively to add value to the project and team.

    To apply, send your CV and cover letter to kenya-careers@dotrust.org  by  18th October 2024, 5pm with the subject, ‘Gender, Inclusion and Safeguarding Officer’. While we appreciate all applications, only those shortlisted for an interview will be contacted. 

    Apply via :

    kenya-careers@dotrust.org

  • Administrative Assistant, Maternity Cover (Tatu Primary) School Counsellor,Maternity Cover (Tatu Primary School)

    Administrative Assistant, Maternity Cover (Tatu Primary) School Counsellor,Maternity Cover (Tatu Primary School)

    ABOUT THE ROLE

    You will:

    Schedule meetings for the School Principal in line with their diary
    Facilitate the public relations function of the front office
    Prepare documents ahead of internal and external meetings as directed by the School Principal (photocopying, binding, filing etc.)
    Prepare documents for internal display on pin-boards or notice boards (brochures, posters, etc.)
    Keep custody of the students’ attendance registers and any confidential documents on behalf of the School Principal
    Maintain the school’s student roster (termly) and update it as necessary 
    Maintain The Principal’s Google calendar, scheduling meetings, calls, virtual/teleconferences, and attend to meeting logistics so that meetings are started on time with full participation
    Communicate with internal and external stakeholders via telephone, in person and in writing through the drafting of letters, memorandums, reports, and emails
    Coordinate travel and accommodation for the School Principal
    Handle invoices and transportation requests for the School Principal
    Facilitate logistical arrangements for weekly, monthly and quarterly meetings
    Provide administrative services and take minutes for various meetings when required
    Receive guests and/or visitors for the Principal as well as any other visitors in the network office
    Assist in managing PTA communications and meetings
    Issue materials/stationery to team mates.
    Maintain and update the inventory tracker and raise stationery requisitions.
    In addition to these typical duties, may perform other duties as assigned and required
    Finding ways to improve administrative processes
    Prepare communications, such as memos, emails, invoices, reports and other correspondence
    Create and maintain filing systems, both electronic and physical

    ABOUT YOU

    You have a Diploma or Degree in Office Administration and possess HR knowledge and skills.
    You have 2-3 years experience in Front Office Management, preferably of an established startup, large company, or a school
    You are experienced or open to learning the Google software suite (Google Calendar, Docs, Sheets, G Mail, etc.) as well as Microsoft Office (Word, Excel, Powerpoint)
    You are experienced and proficient in MS Suite with strong writing skills (for office communication) and are skilled in making posters and certificates
    You have excellent organizational, planning and time management skills – you are able to handle many moving parts while maintaining high standards of excellence
    You demonstrate capacity to analyze complex situations and solve problems
    You are a great communicator. You are able to provide a clear and effective written and verbal communication to the leaders and school team
    You have an exceptional ability to think strategically and yet you sweat the small stuff—people see you as unusually detail-oriented and conscientious
    You have the ability to exercise discretion in handling sensitive matters
    You have a flexible and adaptable approach to work
    You are proactive and have an enthusiastic approach to work
    You are excited about our organizational culture—and in particular, you are fired up to challenge yourself by embracing mutual vulnerability and a firehose of feedback

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  • Human Resource Officer Agency Manager

    Human Resource Officer Agency Manager

    Job Ref. No: JHIL131

    Role Purpose

    The Human Resources Officer is responsible for assisting in the day-to-day operations of the HR department, including recruitment, employee relations, performance management, compliance, and other HR functions. The role involves ensuring the effective implementation of HR policies and procedures, maintaining employee records, and providing support to employees and management.

     Main Responsibilities

    Recruitment and Selection:

    Coordinate and manage the recruitment process, including job postings, resume screening, interview scheduling, and candidate communications.
    Conduct initial interviews and participate in the selection process.
    Prepare and send offer letters, employment contracts, and new hire documentation.
    Conduct new employee orientations and onboarding processes.

    Employee Relations:

    Act as a point of contact for employee queries and issues, providing advice and support as needed.
    Mediate and resolve employee conflicts and grievances in a fair and timely manner.
    Promote a positive and inclusive workplace culture.

    Performance Management:

    Assist in the implementation and administration of performance appraisal systems.
    Support managers in conducting performance reviews and setting development goals for employees.
    Track and document employee performance and provide feedback.

    Compliance and Record Keeping:

    Ensure compliance with labor laws and regulations.
    Maintain accurate and up-to-date employee records and HR databases.
    Prepare reports on HR metrics and activities for management review.

    Training and Development:

    Identify training needs and assist in organizing training and development programs.
    Support the implementation of employee development plans.
    Evaluate the effectiveness of training programs and suggest improvements.

    HR Policies and Procedures:

    Assist in the development and implementation of HR policies and procedures.
    Communicate and explain HR policies to employees and ensure adherence.
    Participate in policy reviews and updates.

     Benefits Administration:

    Assist in the administration of employee benefits programs, including health insurance, retirement plans, and leave policies.
    Address employee inquiries regarding benefits and assist with enrollment and claims processes.

    Key Skills and Competencies

    Strong understanding of HR principles and practices.
    Excellent communication and interpersonal skills.
    Ability to handle confidential information with discretion.
    Strong organizational and time management skills.
    Proficiency in HR software and Microsoft Office Suite.
    Knowledge of labor laws and regulations.

    Personal Attributes:

    High level of integrity and professionalism.
    Ability to work independently and as part of a team.
    Strong problem-solving skills and attention to detail.
    Ability to adapt to changing priorities and handle multiple tasks simultaneously.

    Qualifications

    Bachelor’s degree in human resources, Business Administration, or a related field.

     Relevant Experience

    Minimum two to three years’ experience in a similar role. Experience in recruitment, employee relations, and HR administration is a must.

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  • Gym Instructor Housekeeping Supervisor Executive Sous Chef

    Gym Instructor Housekeeping Supervisor Executive Sous Chef

    Job Description

    Personal Training:

    Conduct personalized fitness assessments and create tailored exercise programs to meet the individual goals and needs of guests.
    Lead one-on-one and group fitness sessions, providing guidance on proper exercise techniques, form, and safety.
    Monitor and adjust exercise programs as needed to ensure guests’ progress and address any changes in their fitness levels or goals.

    Guest Interaction:

    Greet guests warmly and provide exceptional customer service, ensuring a positive and motivating experience in the gym.
    Offer advice on fitness routines, nutrition, and overall wellness to support guests’ health and fitness objectives.
    Address any guest concerns or questions promptly and professionally.

    Facility Maintenance:

    Ensure that all gym equipment is well-maintained, clean, and in good working order.
    Monitor the cleanliness and organization of the gym area, including the proper use and storage of equipment.
    Report any maintenance issues or equipment malfunctions to management and follow up on necessary repairs.

    Safety & Compliance:

    Enforce gym safety rules and guidelines to ensure a safe workout environment for all guests.
    Conduct regular checks of gym equipment and safety features to prevent accidents and maintain a secure facility.
    Provide first aid and emergency response as needed, adhering to health and safety protocols.

    Program Development:

    Develop and implement fitness programs, classes, and workshops that align with the spa’s wellness philosophy and guest interests.
    Stay current with industry trends and best practices in fitness and wellness to keep the gym’s offerings innovative and effective.

    Team Collaboration:

    Work closely with other gym and spa team members to ensure a seamless and high-quality guest experience.
    Support and contribute to a positive and collaborative work environment, fostering teamwork and communication.

    Qualifications

    Certification from a recognized fitness organization is required.

    Diploma in Exercise Science, Kinesiology, or a related field preferred.
    Minimum of 2-3 years of experience as a Gym Instructor or Personal Trainer, preferably in a luxury or wellness-focused environment.
    Strong knowledge of exercise physiology, fitness programming, and equipment use.
    Excellent communication and interpersonal skills, with the ability to motivate and engage guests.
    Ability to provide personalized training and adapt programs based on individual needs and goals.
    First Aid and CPR certification required or willingness to obtain.
    Flexibility to work various shifts, including weekends and holidays.

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    Use the link(s) below to apply on company website.  

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  • Business Systems Analyst Sales Manager

    Business Systems Analyst Sales Manager

    Gather and analyze business requirements:
    Interview stakeholders to understand their needs and goals.
    Document and prioritize requirements.
    Identify and assess risks.
    Design and implement solutions.
    Develop system specifications and prototypes.
    Work with developers to implement solutions.
    Test and debug systems.
    Business Process Optimization

    Qualification:

    Bachelor’s degree in IT, Information Systems, Computer Science, or any related field required.
    Related certifications such as Certified Business Analysis Professional (CBAP®) will be an added  advantage.
    A certification in Project Management e.g., PRINCE2, PMP, Agile certifications etc., will be an added  advantage.
    Previous experience with Microsoft Power Apps and/or other low code platforms would be an added advantage.
    Previous experience implementing an ERP or other enterprise-wide applications would be an added advantage.

    Experience

    Minimum 2-3 years’ experience in a similar role.
    Proven track record and experience designing and delivering business solutions that meet the needs of  both customers and internal stakeholders

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    Use the link(s) below to apply on company website.  

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  • Receptionist Property Maintenance Officers Driver

    Receptionist Property Maintenance Officers Driver

    Qualifications:

    College diploma or certificate in secretarial.
    Formal qualification in office administration, secretarial work, or related training.
    2-3 years of experience in a similar role.
    Exceptional ability to create a welcoming environment.
    Experience in answering and screening calls, as well as scheduling appointments.
    Ability to observe business etiquette and maintain a professional appearance.
    Proficiency in appointments scheduling and call forwarding systems.
    Experience working with word processing, spreadsheets, and emails, including Microsoft Word, Excel, and Outlook Express.
    Working knowledge of printers, copiers, scanners, and fax machines.

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    Use the link(s) below to apply on company website.  

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  • Meeting & Events Coordinator

    Meeting & Events Coordinator

    Job Description

    Coordinate with clients to understand their event requirements and expectations.
    Develop detailed event proposals and timelines based on client needs.
    Liaise with internal departments such as catering, housekeeping, and audiovisual teams to ensure smooth event execution.
    Manage event budgets, including cost estimation, invoicing, and tracking expenses.
    Arrange for equipment and decor based on event needs, working with vendors and suppliers as required.
    Act as the primary point of contact for clients before, during, and after events.
    Conduct site visits, showrooms, and pre-event meetings with clients to ensure they are fully briefed on event logistics.
    Resolve any client concerns or requests in a timely and professional manner.
    Oversee the setup, execution, and breakdown of events.
    Ensure that all aspects of the event, from food and beverage services to technical support, run smoothly.
    Troubleshoot any issues that arise during the event, making real-time decisions to ensure success.
    Conduct post-event evaluations with clients to gather feedback.
    Prepare and submit detailed event reports to management.
    Ensure all equipment and materials are properly accounted for and returned to storage.
    Assist in promoting Gem Forest M Gallery Nairobi’s meeting and event spaces to prospective clients.
    Participate in sales pitches, networking events, and marketing campaigns.
    Maintain and develop strong client relationships to secure repeat business.
    Manage event schedules, calendars, and bookings.
    Maintain accurate records of all events, including contracts, timelines, and invoices.
    Ensure compliance with health and safety regulations during events.

    Qualifications

    Bachelor’s degree in Hospitality Management, Event Planning, or a related field.
    2-3 years of experience in event planning, hospitality, or related roles, preferably in a luxury hotel environment.
    Strong organizational skills with the ability to manage multiple events simultaneously.
    Exceptional customer service and communication skills.
    Proficient in event management software and Microsoft Office Suite.
    Knowledge of audiovisual systems and event technologies.
    Budgeting and financial management experience.
    Ability to work under pressure and adapt to changing circumstances.
    Attention to detail with a creative mindset for event design and presentation.
    Team player with strong leadership and negotiation skills.
    Excellent time management and problem-solving abilities.

    Apply via :

    jobs.smartrecruiters.com

  • Communications Associate (Temporary Assignment)

    Communications Associate (Temporary Assignment)

    Duties

    Support the implementation of communications strategies for countries, situations and special projects within the area of responsibility; help identify thematic priorities and target audiences to meet UNHCR’s global, regional and country-level communications objectives of leading the narrative, generating empathy and mobilizing action for forcibly displaced and stateless people.
    Monitor news and popular trends to insert UNHCR’s messaging into ongoing conversations; identify key moments for proactive communications.
    Help forge strategic partnerships with individuals and organizations who can help produce and promote UNHCR content, activities and messaging as well as provide research insights to improve communications; promote the work of engaged businesses and civil society actors.
    Support the development of news-driven and authoritative content to lead the narrative on forced displacement and show UNHCR’s impact (e.g. interviews, press releases, flagship reports, speeches), create emotive storytelling to generate empathy (e.g. stories, multimedia content) and mobilize action by signposting concrete steps people can take to help refugees (e.g. digital diplomacy, action-driven campaigns, fundraising).
    Help ensure that content created reaches maximum impact by supporting the development of strategies for distribution from the outset, boosting the visibility of out content on relevant UNHCR channels and placing it on external channels.
    Help monitor the implementation of communications projects and adjust accordingly.
    Assist in research, preparation, editing and production of professional media and communications materials for target audiences and ensure their timely dissemination via UNHCR’s communications channels, ensuring highest quality standards.
    Continually maintain and upgrade communications skills, keeping abreast of emerging platforms and tools, and systematically reviewing media impact results and other measurement tools for learning purposes.
    May be required to assist in implementation of campaigns, events and other initiatives in support of UNHCR’s strategic objectives, including its need for a leading share of voice on refugee and related matters.
    May be required to undertake missions and field trips with media and other official visitors in support of UNHCR and its work.
    Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
    Perform other related duties as required.

    Minimum Qualifications

    Years of Experience / Degree Level
    For G6 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

    Apply via :

    unhcr.wd3.myworkdayjobs.com

  • Costing Consortia Manager

    Costing Consortia Manager

    Major Responsibilities

    Project management

    Create and track contracts, purchase orders, invoices, payments, and funds transfers.
    Track project revenue/spending against budgets.
    Schedule and coordinate meetings (e.g., monthly and quarterly Dioptra consortium working group, BUR team weekly meetings), including notetaking, follow-up engagements, and tracking action points.
    Maintain consortium folders, coordinate with consortium partners to migrate all folders to a secure workspace.
    Ensure users adhere to project and knowledge management guidance and, as needed, revise guidance.

    Software management

    Support consortium partners with software configuration, troubleshooting, and user queries.
    Manage software sprints according to budgets and timelines.
    Coordinate with consortium partners and software developers to test software features, issues, and fixes.
    Facilitate communication of software technical details between consortium partners and software developers.
    Coordinate with internal stakeholders to ensure data accuracy and data protection within the software.
    Update software documentation with new release notes and help pages.
    Communications and reporting
    Track reporting requirements
    Draft reports and communications collateral
    Copy-edit public-facing collateral (e.g., research reports)

    Work Experience

    Bachelor’s degree in related field, or one or more of the positions’ focus areas, or equivalent professional experience;
    2-3 years of similar work experience.

    Demonstrated Skills and Competencies

    Experience in large projects with multiple stakeholders at various organizational levels, including managing schedules and task priorities;
    Demonstrated proficiency in Excel spreadsheet data organization and analysis skills, for the purpose of validating/troubleshooting Dioptra analysis;
    Experience supporting budgets and in finance system and software management;
    Highly organized with proven time and project management skills;
    Excellent communication skills, including ability to provide feature demonstrations;
    Strong writing skills including demonstrated ability to write for non-technical audiences with a focus on advocacy;
    Ability to work as part of a remote team across time zones, cultures, and contexts;
    Excellence communication skills, cultural sensitivity, flexibility, ability to improvise, team player;
    Commitment to IRC’s core values.

    Strongly Preferred

    A software development background is helpful but not required;
    Fluency in spoken and written English required; fluency in French or Arabic highly desirable.
    Working Environment: This role may require working remotely full or part-time and part-time remote employees may be required to share workspace. Applicants must have a home or alternate workspace they can effectively complete their work from during regularly scheduled work hours. Some international travel, as needed, up to 30%.

    Apply via :

    careers.rescue.org