Jobs Kenya

Job Experience: Experience of 2 – 3 years

  • Operations Assistant

    Operations Assistant

    Position Overview

    Reporting to the Senior Operations Officer, the incumbent shall ensure efficiency in the management of the office and provide logistical and operations support to the UAF-Africa Nairobi office.

    Specific Responsibilities

    Provide logistical support for events, missions, and conferences.
    Facilitate hotel visits to assess events, staff, and stakeholders’ travel.
    Assist in travel arrangements, including verifying all bookings with hotels and airlines, processing of visas, collaborating with transport companies for all ground transfers, and providing travel insurance for staff.
    Facilitate travel logistics for the Executive Director in Kenya in liaison with the Senior Operations Officer.
    Support the drafting of travel logistics notes for all travels related to the events.
    Collaborate with approved travel agents on ticketing.
    Ensure travel documents and next of kin information for travelers and participants are up to date and filed for smooth ticketing processes.
    Prepare purchase requests for approval, negotiate with suppliers, and liaise with the Procurement Committee for supplier selection.
    Facilitate logistics for the Feminist Republik Festival as scheduled.
    Assist in managing the organisation’s filing system.
    Monitor follow-up actions from correspondence.
    Minute-taking during the various meetings.
    Respond to internal and external emails.
    Supervise the function of the Office Assistant and Operations Intern
    Facilitate office errands as necessary.
    Ensure maintenance of equipment and office premises in consultation with the landlord.
    Assist in managing vendor performance and adherence to contracted terms, ensuring suppliers comply with the Fund’s policies.
    Supervise all aspects of office reception, including, but not limited to, answering phone calls, meeting, greeting, and settling visitors.
    Schedule and assist with preparing internal and external meetings (e.g., sending meeting invitations, booking and preparing rooms, organizing catering, minute-taking etc.).
    Dispatch all posts and packages as necessary.
    Supervise office supplies stocks (stationery, kitchen supplies, IEC materials) and flagging when new supplies need to be ordered;
    Oversee general office duties on demand: photocopying, faxing, mailing and filing (hard copy and digital).
    Undertake other tasks and activities as requested.

    Qualifications

    The ideal candidate shall have:

    Bachelor’s degree in Business Studies, Commerce or any related field
    2- 3 years experience in administrative and logistics processes.
    Proficiency in Excel, Word and PowerPoint.
    Excellent written and verbal skills
    Ability to interface sensitively with people from various social, economic, political, cultural and religious backgrounds.
    Passionate about UAF-Africa’s mission, committed to teamwork, and achieving results and building effective teams.

    Apply via :

    uafahrrec.peopleshr.com

  • Assistant Finance and Administration Officer

    Assistant Finance and Administration Officer

    Kenya Healthcare Federation (KHF) seeks a highly motivated and dynamic Assistant Finance and Administration Officer who will be responsible for supporting the finance and administrative functions within the organization. This role involves assisting in the management of financial records, budgeting, projects administration, and general office operations. The ideal candidate should be detail-oriented, possess strong analytical skills, and have a passion for contributing to organizational success.

    Key Responsibilities:

    Financial Administration:

    Assist in maintaining accurate financial records, including accounts payable/receivable, and general ledger entries.
    Support the preparation of monthly, quarterly, and annual financial reports.
    Help in the development and monitoring of project budgets and financial forecasts.
    Process invoices, expense reports, and reimbursements according to established procedures.
    Assist planning and executing project activities according to established timelines and budgets.
    Organize project meetings, workshops, and events, including logistics and procurement of materials.
    Assist in preparing documentation for external audits and compliance reviews.
    Support the development of internal policies and procedures related to finance and administration.
    Petty Cash Management.
    Conduct monthly reconciliation of bank accounts and other financial accounts, ensuring accuracy and resolution of discrepancies.
    Ensure compliance with organizational policies, procedures, and applicable laws and regulations.
    Ensure collection of accounts receivables.

    Administration:

    Provide general administrative support, including filing, data entry, and record-keeping
    Handle correspondence and communications related to financial and project activities
    Collaborate with other departments to ensure smooth operational processes
    Ensure daily incoming and outgoing mail is delivered to appropriate destinations on time

    Qualifications:

    Education:

    Bachelor’s degree in Finance, Business Administration, or a related field (or equivalent experience)
    CPA Part II

    Experience:

    At least 2-3 years of experience in finance and administrative roles
    Familiarity with financial software and accounting systems (e.g., QuickBooks and MS Excel)

    Interested candidates should submit their resume and cover letter to talent@khf.co.ke by Monday, 4th November, 2024. Please include “Assistant Finance and Administration Officer” in the subject line.

    Apply via :

    talent@khf.co.ke

  • Accounts Assistant Executive Driver Procurement Officer

    Accounts Assistant Executive Driver Procurement Officer

    The Accounts Assistant will support the finance team in managing day-to-day accounting functions within the construction industry. The ideal candidate should have 2-3 years of experience and a diploma or degree in Accounting, Finance, or a related field. Prior experience working in a construction company is essential for this role.

    Key Responsibilities:

    Assist in the preparation and maintenance of financial records and reports.
    Process invoices, payments, and expense reimbursements while ensuring proper documentation and authorization.
    Manage accounts payable and receivable, including timely reconciliation of supplier and client accounts.
    Prepare and submit periodic financial statements and reports.
    Support the budgeting and forecasting processes as required.
    Conduct bank reconciliations and monitor bank transactions.
    Assist in the preparation for audits and collaborate with auditors to ensure successful audit processes.
    Maintain accurate and organized financial records for compliance with internal and external regulations.
    Coordinate with project managers and site supervisors to track and manage project expenditures.
    Ensure timely collection of receivables and follow up on outstanding payments.
    Assist in payroll processing and handle related accounting tasks.
    Address and resolve accounting discrepancies and issues as they arise.
    Provide support to the finance department with other duties as needed.

    Requirements
    Qualifications and Experience:

    Diploma or Degree in Accounting, Finance, or a related field.
    2-3 years of relevant work experience, specifically in the construction industry.
    Proficiency in accounting software and Microsoft Excel.
    Strong understanding of financial regulations and accounting principles.
    Excellent attention to detail and strong analytical skills.
    Effective communication and interpersonal abilities.
    Ability to work independently and collaboratively in a team environment.
    Good time management and organizational skills to meet deadlines.

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Trade Sales Executive

    Trade Sales Executive

    Job Summary/Objective:
    The Trade Sales Executive (TSE) is responsible for managing distributor relationships within the South Nyanza territory, focusing on driving secondary sales, ensuring compliance with marketing initiatives, and enhancing product visibility at trade levels. The role involves close collaboration with DSRS to motivate and coach them to achieve sales targets and foster high-performance within the team.
    Responsibilities and Duties:

    Prepare and submit timely sales reports.
    Partner with Distributor Sales Representatives (DSRs)
    Conduct regular meetings with DSRS for coaching
    Collaborate with the marketing team for effective activities
    Ensure optimal stock levels with distributors.
    Implement the Wholesale Loyalty Program
    Prepare and submit timely sales reports.

    Qualifications and Requirements:

    Bachelor’s degree in marketing or a related business field
    Proficiency in MS Office applications
    Valid driver’s license
    Minimum of 2-3 years’ experience in FMCG sales and distribution, specifically in secondary sales execution.
    Prior experience in the South Nyanza territory, ideally with a focus on Kisii town, is an advantage.
    Strong interpersonal and relationship-building skills
    Excellent communication and coaching abilities.
    Results-oriented with a drive for sales excellence.

    Apply via :

    airtable.com

  • Operations Assistant

    Operations Assistant

    Position Overview

    Reporting to the Senior Operations Officer, the incumbent shall ensure efficiency in the management of the office and provide logistical and operations support to the UAF-Africa Nairobi office.

    Specific Responsibilities

    Provide logistical support for events, missions, and conferences.
    Facilitate hotel visits to assess events, staff, and stakeholders’ travel.
    Assist in travel arrangements, including verifying all bookings with hotels and airlines, processing of visas, collaborating with transport companies for all ground transfers, and providing travel insurance for staff.
    Facilitate travel logistics for the Executive Director in Kenya in liaison with the Senior Operations Officer.
    Support the drafting of travel logistics notes for all travels related to the events.
    Collaborate with approved travel agents on ticketing.
    Ensure travel documents and next of kin information for travelers and participants are up to date and filed for smooth ticketing processes.
    Prepare purchase requests for approval, negotiate with suppliers, and liaise with the Procurement Committee for supplier selection.
    Facilitate logistics for the Feminist Republik Festival as scheduled.
    Assist in managing the organisation’s filing system.
    Monitor follow-up actions from correspondence.
    Minute-taking during the various meetings.
    Respond to internal and external emails.
    Supervise the function of the Office Assistant and Operations Intern
    Facilitate office errands as necessary.
    Ensure maintenance of equipment and office premises in consultation with the landlord.
    Assist in managing vendor performance and adherence to contracted terms, ensuring suppliers comply with the Fund’s policies.
    Supervise all aspects of office reception, including, but not limited to, answering phone calls, meeting, greeting, and settling visitors.
    Schedule and assist with preparing internal and external meetings (e.g., sending meeting invitations, booking and preparing rooms, organizing catering, minute-taking etc.).
    Dispatch all posts and packages as necessary.
    Supervise office supplies stocks (stationery, kitchen supplies, IEC materials) and flagging when new supplies need to be ordered;
    Oversee general office duties on demand: photocopying, faxing, mailing and filing (hard copy and digital).
    Undertake other tasks and activities as requested.

    Qualifications

    The ideal candidate shall have:

    Bachelor’s degree in Business Studies, Commerce or any related field
    2- 3 years experience in administrative and logistics processes.
    Proficiency in Excel, Word and PowerPoint.
    Excellent written and verbal skills
    Ability to interface sensitively with people from various social, economic, political, cultural and religious backgrounds.
    Passionate about UAF-Africa’s mission, committed to teamwork, and achieving results and building effective teams.

    Apply via :

    uafahrrec.peopleshr.com

  • Program Coordinator, Africa Region

    Program Coordinator, Africa Region

    The Program Coordinator will provide a range of programmatic and administrative support to the Africa Region team. Though based in Nairobi, the cross-cutting nature and reach of this position extends to engagement across all Landesa offices. Programmatic and administrative support includes (80%):

    Program operations: 

    Providing operational and administrative support by ensuring that teams and their projects run as well-oiled machines.
    Managing administrative tasks in a timely, organized, and efficient manner.
    Assisting the Africa Region Director in managing portfolio operations and non-programmatic initiatives, onboarding new staff to Landesa systems, and facilitating general troubleshooting and interdepartmental coordination.

    Project coordination:  

    Working with a host of project staff – including project managers, budget owners, and technical leads – on administrative aspects of project implementation, including tasks related to calendar and timeline management; notetaking; travel logistics; event planning and support; copyediting; newsletter and communications management; coordination of consultants, invoices, and contracts; grant and contract administration; and proposal development.
    Project tasks may vary considerably depending on the needs of each program and portfolio.

    Knowledge management:

    Building and managing information tracking systems for the Africa Region team.
    Developing and establishing technologically integrated, efficient, and streamlined systems and processes.
    Ensuring that solutions are developed to address program knowledge management needs and that teams adhere to developed knowledge management systems and processes.
    Managing the storage and flow of information regarding all projects in the Africa Region’s portfolio, including associated financial information, grants and contract awards, sub-contractors and partner organizations, and project deliverables.

    Financial backstopping

    Providing financial backstopping and support to project management, activity implementation, and program operations, including developing budgets and consolidating financial information; expense reporting; tracking team billability; and document storage.
    Facilitating communications between finance and program staff. 
    As a member of the Program Operations team, the Program Coordinator will also be responsible for (20%):
    Systems change: Contributing insights to and supporting Landesa’s development and implementation of systems, processes, and tools to facilitate quality and efficiency in Landesa’s programmatic and operational work.
    Distributed Approach: Furthering implementation of Landesa’s Distributed Approach by aligning financial and operational processes and facilitating communication between regional office(s) and the United States headquarters.
    Connective tissue: Serving as the Program Operations focal point and representative on the Africa Region team, the Program Coordinator will integrate Program Operations innovations into team habits and helping colleagues to adopt new technologies and processes.

    Educational & Professional Requirements

    A bachelor’s degree or the equivalent combination of education and experience required.
    Knowledge of and dedication to principles of diversity, equity, and inclusion in internal and external work.
    2-3 years of experience performing administrative or coordinative work in a variable but process-intensive environment.
    Experience in a non-profit, financial, or legal setting is a plus. Experience working in an international organization or across countries and cultures is preferred.
    Top-notch ability in tools that enable highly effective administrative work, such as CRM Databases, Office 365, Outlook, PowerPoint, Word, and especially Excel; an enthusiasm for learning new features, tools, and systems is important. Expands comfort for learning new technologies to teaching others.
    A robust understanding of budgeting principles and approaches. Experience in Adaptive Insights platform a plus.
    A high level of comfort coordinating and managing information in large, complex, multi-stakeholder projects.
    Comfort with coaching and teaching others how to utilize and learn new technologies or ways of doing work.

    Apply via :

    phf.tbe.taleo.net

  • Migration Assistant

    Migration Assistant

    Key Roles & Responsibilities:

    Handle residence/student and work permit applications
    Conduct interviews with applicants.
    Handle visa applications and follow instructions from decision-maker
    Handle resettlement cases, including communication with IOM/UNCHR
    Verifying documents
    Reply to applicants´ queries, both in writing and over the phone
    Registration and archiving
    Other duties, such as special assignments, required or decided by the Ambassador

    Key Qualifications (all skills are required):

    Excellent command of written and spoken English
    University degree in relevant field
    At least two years relevant working experience, in the field of migration such as visas/residence permit, international relations, global studies, or in similar areas deemed suitable by the employer. The experience should not be older than 3 years
    Documented administrative competence and computer skills

    Apply via :

    www.careers-page.com

  • Digital Marketing Executive

    Digital Marketing Executive

    Promote company’s brand. products and services through social media platforms and serve as a public spokes’ person for the hospital through Digital Media Academic and professional qualifications

    Degree/Diploma/Certificate in Digital Marketing. Communications or a related field
    2-3yrs experience working preferrably in the healthcare industry.
    Strong understanding of SEO, SEM, social media, and content marketing strategies.
    Proficiency in Google Analytics, Google Ads, and major social media platforms.
    Comprehensive knowledge of marketing processes and best practices.

    Roles & Responsibilities

    Develop and execute digital marketing strategies across various channels (SEO, SEM, social media, email, content marketing, etc.).
    Manage and optimize online advertising campaigns (Google Ads, Facebook Ads, etc.) to maximize ROI.
    Conduct market research to identify trends and target audiences.
    Monitor and analyze website traffic and user engagement metrics using tools like Google Analytics.
    Create and manage engaging content for social media platforms, blogs, and email newsletters.
    Create and design content explainers such as videos. banners, flyers. Design, develop and edit photos and videos to use in ads that compel people to take actions.
    Collaborate with the design team to create visually appealing marketing materials.
    Stay up-to-date with digital marketing trends and emerging technologies.
    Assist in the development of marketing materials and promotional campaigns.
    Prepare regular reports on campaign performance and suggest improvements.
    Any other duty that may be assigned.

     send your application to: recruitment@nairobiwesthospital.com Deadline: 31st October 2024 

    Apply via :

    recruitment@nairobiwesthospital.com

  • Human Resources Management

    Human Resources Management

    Qualifications:

    A Degree/Diploma in Human Resources Management from a recognized institution
    2+ 3years experience in Human Resource Management and Administration
    Knowledge of Labour Laws and Human Resource best practices
    Have well developed planning, analytical, communication, presentation, report writing, and interpersonal skills

    Duties and responsibilities:

    Assist in Development and implementation of HR strategies in line with the business strategy
    Possession of other professional qualifications in Human Resources would be an added advantage.
    Assist in the Recruitment and Selection process
    Assist management in handling employee relations, demands, grievances or other issues.
    Assist in CBA negotiations and conclusion
    Assist in monitoring and implementation of applicable human resource laws of Kenya

    Apply via :

    hr@amedokenya.com