Responsibilities for the Project Admin Assistant Job
Finance and private sector contributions
Prepare annual budgets and monthly and/or quarterly forecasts
Review monthly fund requests received from the different offices and finalize them before submission for approval in a timely manner
Review financial statements received from the headquarters, ensuring that expenditure are according to approved budgets, including country monthly fund requests.
Identify and communicate variances and funding gaps and recommend solutions to respective managers
Ensure consistent application of donor and IFDC financial policies and procedures
Review work practices and financial procedures for better operational efficiency and proactively raise management attention to potential issues in accounts, financial processes and controls
Whenever requested, liaise with auditors to ensure compliance with relevant requirements and standards
Monitor time-writing by 2SCALE/ESAFD staff to track in-kind contributions
Monitor (planned and actual) cost-share contributions of private partners (companies, producer groups etc.) as agreed upon in the partnership agreements, action plans and/or other documents.
Liaise with 2SCALE NWAFD (Ghana Office) to align monitoring processes.
Ensure, in consultation with IFDC HQ that additional costs of auditing private cost-share contributions are being reimbursed to private partners.
Administration
Support 2SCALE staff in approval processes, sharing and filing of documents, including contracts
In collaboration with the Grants Manager and other relevant project staff, monitor contractual obligations.
Assist the Project Leader and the Regional Agribusiness Coordinator in preparing and submitting reports to the donor and to IFDC in a timely manner
Monitor leave requests from project staff and inform all team members about absences
In close collation with the IFDC Kenya Finance and Administration team, ensure general day-to-day project administration , including but not limited to purchase of equipment and services, organization of travels, logistics for project activities in Kenya
In collaboration with IFDC field staff, coordinate the logistical organization of regional project activities.
Contribute to the development, improvement and monitoring of project procedures.
Human Resources
Support the IFDC Finance and Administration teams in the target countries on hiring and orientation of new project hires as per the HR manual.
Assist the Regional Agribusiness Coordinator in the personnel performance evaluation process
Help initiate consultancy requests, review and monitor consultancy contracts prepared by Human Resources.
Perform any other duties as deemed necessary for the success of the project.
Qualifications for the Project Admin Assistant Job
Bachelor’s degree in accounting, administration or related field, with at least 3 years of relevant professional experience, or Master’s degree with at least 2 years of professional experience. An experience in a similar position with donor-funded development projects is required.
Proficiency in Microsoft Excel, Word and Outlook, and in accounting software
Organized and accurate person with attention to detail
Ability to strictly meet deadlines
Ability to work independently with minimal supervision.
Team player, at ease in a multi-cultural and multi-disciplinary environment. Ability to interact effectively with a geographically dispersed multi-cultural team composed of international and national personnel
Willingness to spend long, highly interactive hours on detailed work that demands accuracy.
Fluent in English (spoken and written). Some understanding of Portuguese recommended.
Supervision The Project Administrator Assistant for East and Southern Africa will be supervised by and report to the Project Administrator
Job Experience: Experience of 2 – 3 years
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Project Administrator Assistant
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Controlling Analyst FP & A Associate Senior Key Account Manager
Controlling Analyst Job Responsibilities
Ensuring accurate and timely reporting of the group’s financial result and preparation of the budgets:
Review and control of reporting submitted by local finance teams
Defining and implementing financial strategy in collaboration with the local CFOs and the business unit’s CEOs
Supporting the analysis of financial results to the executive leadership team and issuing recommendations
Requirements for Controlling Analyst Job
Degree in Finance, or equivalent
A first experience of 2 to 3 year in audit or comparable
Strong business sense and sharp problem-solving skills
Ability to work independently and in a team
Exceptional analytical skills
Strong leadership
We Offer
A unique experience in an entrepreneurial, yet structured environment The opportunity to become part of a highly professional and dynamic team working around the world An unparalleled personal and professional growth
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Sales Manager
Requirements and Experience of the Sales Manager
Degree or Diploma in Sales and Marketing
Minimum 2-3 years of experience working with:
Fibre optics equipment’s.
Security equipment’s. Security equipment’s. Oil and Gas equipment’s.
Working knowledge of Microsoft Word and Excel
Fluency in English and Swahili
Strong problem solving skills
Good negotiation skills
Excellent communication skills on all levels
Professional interpersonal skills
Proactive, self-driven individual Independent, self-starter capable of working well with a team, multi-tasking effectively and managing a variety of responsibilities typical in a start-up environment.
Key Responsibilities of the Sales Manager
Calls, visits, make presentations to existing and prospective customers.
Maintain existing accounts, obtains orders, and establishes new dealerships.
Prepare work schedules to visit existing or potential sales outlets daily/weekly/monthly. Exhibit products and services to existing/potential customers and provide best solutions vs needs Coordinates sales effort with finance and technical teams.
Responsible for achievement of overall (individual and team) sales targets (monthly/annual). -
Field Manager Information Technology Officer Bomet Field Officer
Overview: The Field Manager (“FM”) will play a central role in ensuring that GiveDirectly delivers a gold-standard product to donors and recipients.
The Field Manager will own the overall enrollment process, including tracking performance of field teams; achieving targets; building a culture of mentorship and professional development; and identifying opportunities for risk mitigation and process improvement.
The Field Manager will serve as the key “eyes and ears” resource on the ground for the Field Director and will be responsible for regularly synthesizing updates on operational health.
The role will reward exceptional personnel management, organizational skills, high-quality judgment on operational challenges, and a strong commitment towards building a scalable and better-leveraged field org.
Responsibilities:
Workflow management / tracking
Create work-plans for field teams in collaboration with Associate Field Managers
Review weekly reports to track productivity and quality of service; own course correction if metrics are slipping
Formulate a plan for targeted monitoring/engagement while in the field
Org development
Reduce dependence on senior management and create more leverage for Field Director through capacity-building and delegation
Identify gaps in org chart and propose solutions to Field Director
Run performance reviews for direct reports and build their capacity to do the same for Field Officers
Risk management and process improvement
Anticipate areas of risk and create mitigation plans (e.g. coordination on complex research partnership, political instability, slow-downs from pilots, etc.)
Assist Field Director with response to “crisis” events (e.g. refusals, government shut-down, coordinated fraud, etc.)
Serve as the organization’s engine for continuous improvement of the enrollment process and recipient experience by identifying key opportunities and executing on various initiatives
Support for auxiliary projects
Assist Field / Country Director with communicating and executing new projects / pilots / technologies (e.g. messaging Segovia to field team, brainstorming options for community-based targeting, rolling out mobile app questions, etc.)
Assist Field / Country Director with hosting journalists, donors, and other external parties
Community engagement
Meet with local government officials to secure permission for GD to operate and keep them informed about GD’s activities
Liaise with community leaders (e.g. church, business and local NGO leaders) to problem-solve issues that arise in the field (e.g., refusals and false rumors)
Team-building / morale
Monitor team dynamics and own follow-up on barometer activities
Identify opportunities for morale-building (e.g. retreats, team events, incentive schemes, etc.)
Qualifications
Must have at least 2-3 years of management experience, preferably managing managers
Must have undergraduate degree. Post graduate degree is an added advantage
Exceptional leadership ability with demonstrated success in motivating and developing junior staff
Exceptional ability to problem-solve complex operational challenges in the field
Strong interest in shaping the field organization, including through revamping of current structures/processes
Strong attention to detail
Excitement about owning challenging management tasks, including mentoring and motivating direct reports and the broader field team
Demonstrated ability to work in a highly independent and self-directed manner, while effectively communicating upwardly about gaps and risks
Strong communication and relationship-building skills and the ability to represent the organization effectively to external parties
Strong analytical and technical skills, including a high level of proficiency with Microsoft Excel
Sense of humor and positive attitude
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Inclusive Livelihoods Project Officer
The Position: Under the supervision of Inclusive Livelihoods Project Manager, the Inclusive Livelihoods Project Officer will lead in technical assessment, development, planning and implementation of the inclusive livelihood project activities targeting Persons with disabilities in Kakuma refugee camp in line with Handicap International Tanzania-Uganda-Somalia-Kenya (TUSK) strategy
S/he will be responsible for
1. Implementation of project activities
Providing technical leadership in the implementation of activities as defined in the concept while respecting all donor and HI guidelines and requirements.
Supporting and assisting Livelihood consortium partners to ensure delivery of all inclusive Livelihoods activities
2. Monitor, reporting and evaluation
Follow up the implementation of the activities and filling in on a regular basis the data collection tools drafted by the Project Manager.
Working with the data assistant to ensure accurate and up to date data is available for all project activities, and support in the production of quality donor and internal reports
3. Acting as the liaison with project partners
Planning regular meetings with partners and stakeholders
Ensuring that the meeting agenda is clearly set out and communicated in advance to the participants
4. Providing support and capacity building for implementing partners
Identifying the need for training of Livelihood implementing consortium partners in Kakuma refugee camp
Supporting, designing and developing training plans, training curricula and training materials and make sure they are validated by the Technical Advisor(s) and the Project Manager
5. Contributing towards the development of the project
Participating in the assessment of gaps and needs in the sector of intervention and exchange information with the Project manager
Participating in review of strategies and project planning
6. Management and supervision of staff under his/her line management
7. Respect of HI identity, rules and policies
Qualifications and skills required:
Education:
Bachelor degree in Business Management, Business development or any other relevant discipline preferred
Diploma in microenterprises management
Minimum of 2 years practical experience in project implementation
Experiences:
3 years of professional work experience in Livelihood centered approaches on poverty and vulnerability reduction,
In-depth understanding of disability as a driving factor of vulnerability and poverty affecting persons with disabilities
Excellent interpersonal, networking, communication, negotiation and facilitation skills
Professional Skills:
Monitoring and Evaluation
Cash Forecasting
Facilitation skills
Report writing skills
Proposal writing
Public relations
Great attention to detail and organization skills
Strong computer skills especially Excel and databases
Strong analytical, writing and communication skills
Excellent oral communication, good spoken and written English
Excellent interpersonal, networking, communication, negotiation and facilitation skills
Very good knowledge of Word, Excel, PowerPoint, internet and electronic messaging system
Behavioural Competencies:
Relational capabilities.
Enjoy working with persons with disabilities.
Languages: English: read, write and speak fluently -
Trade Development Representatives
Minimum Requirements:
Diploma in a business related field from a recognized institution.
Proven sales experience (2-3 yrs.) in a competitive environment.
Experience in selling of spirits will be an added advantage.
Self-confident, persistent, exhibit initiative and enthusiasm
Good communication and negotiating skills
Ability to build rapport and gain trust
Organizational skills and self-discipline required to manage their time effectively
Ability to work independently and as part of a team
Ability to cope with uncertainty, stress and long hours -
Program Assistant Program Associate
Key duties and responsibilities Ensure that the WPS Nairobi Office is well organized and running smoothly
Support in maintaining program activity schedules and facilitate internal and external communication
Support the accounts department with program accounting and book keeping.
Provide logistical support in organizing trainings and meetings, and running office errands
Minimum Qualifications
College Diploma in Office Management and 2-3 years’ experience in missions and/or Christian development.
Basic accounting skills and strong organizational skills.
Effective oral and written communication skills.
Strong interpersonal and networking skills.
Sound computer skills.
Willingness to work with people of diverse cultures and social backgrounds.
Fluent in English and Kiswahili.
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Usability Tester Researcher
Department: IT & RND
Reporting to IT & RND Manager
Responsibilities of the Usability Tester
Develop, recommend and monitor corrective and preventive actions
Prepare reports to communicate outcomes of quality activities.
earn about Kilimall Systems and Identify training needs and organize training interventions to meet quality standards.
Maintain product consistency throughout product cycle, to include the design, define and build phases through quality checkpoints and testing. Develop and manage quality assurance metrics for performance improvement of a teams.
Evaluate and test software programs to verify programs function according to user requirements.
Write, review, revise and verify quality standards and test procedures for program design and product evaluation.
Participate in review of standards, procedures, tools and process.
Prepare and develop test strategies and test pans.
Assist project readers in solving quality assurance issues.
Assist in disaster recovery testing.
Investigate customer complaints and non-conformance issues. Correct and compile statistical quality data.
Qualifications of the Tester and researcher:
Technical Capacity.
Communication Proficiency.
Collaboration.
Teamwork Orientation.
Project Management.
Time Management.
Required Skills:
Understanding of the SDC and Change Management processes.
Writing test cases for Mobile Native Apps.
Experience with Agie Methodologies.
Excellent PC skis with a strong working knowledge of associated applications and test case experience.
Strong mobile technology aptitude and test case experience.
3+ years’ experience panning, designing and executing test approaches and test cases for multiple application architectures using exploratory and scripted means to address test coverage expectations.
Proven understanding of a phases of testing – Proven experience with a range of testing techniques inducing: Component (Back Box), White Box, and Gray box testing, Risk Based, Exploratory Charters.
3+ years’ experience in both UI & web applications.
Experience with and strong understanding of web services & API testing and the technologies that support them.
1+ year experience in testing of mobile web or native applications for Android platforms.
2+ years working in an iterative or Agie project environment.
BS.c in Computer Science or any other relevant field relating to the job.
NB: The position has no supervisory responsibilities.
Key Performance Indicators:
Submit honest and reliable findings.
Maintain threshold of active defects.
Maintain a high number of defects fixed per day.
Make sure systems pass the requirements and test stage before release.
Reduce test time by 15% by the first quarter.
Reduce escaped defects by 20% by first quarter.
Provide new ideas for the systems in pace. -
Field Logistics & Procurement Officer – Cueibet Field Accountant & Admin Operations Manager
Background: VSF SOUTH SUDAN seeks to recruit A FIELD LOGISTICS AND PROCUREMNT OFFICER for a BMZ-funded livelihood project (2.8 Mio Euros) from October 2016 till July 2017, implemented in Lakes States, South Sudan. Duty station is Gok State (Cuibet County)
The initial contract will be for 12 months with possibility of extension dependent on performance. This position is based in Cueibet with travels to field locations. The post holder will undertake the following duties/ responsibilities:
Duties and Responsibilities of Field Logistics & Procurement Officer
Support all project procurement process
Participate in project procurement plans developmenet
Responsible for al lproject input supplie transport and storage
Ensure security of storage facilities
Ensure proper records are kept as per the organisation policies
Prepare monthly store recrods (inventories)
Management the fleet assets
Responsibe for all project drivers, mechanics etc
Ensure that all communications equipment is operational, used in line with communications equipment policy and that requisite training provided to staff on usage protocols
Oversee the maintenance of a live, up-to-date Fixed Asset Register ensuring all assets are labeled and current locations of all assets are known and reported,
Ensure appropriate disposal of assets is followed in accordance with VSFG and donor guidelines,
Make field visits to various project locations to ensure operationalization of systems and record keeping and offer on the job training as required.
Attend to any other duties as assigned by operations manager.
Field Logistics & Procurement Officer Qualifications, Experience, Attributes & Skills required:-
Minimum Diploma in procurement and supplies chain management/logistics or its equivalent.
Minimum 2-3 years experience in logistics management with an INGO/International Agency with significant procurement and logistics functions or its equivalent.
Good spoken and written English is essential, Arabic is desirable.
Good interpersonal and communication skills
Strong computer skills in Microsoft packages, including Word, Excel, and Outlook
Previous experience in remote management is highly desirable
Flexible/motivated
Experience in managing staff and ability to operate in an insecure and dynamic environment
Reporting Lines:
The position reports to the Project Coordinator based in Cueibet with technical support from Operations Manager based in Juba
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