Responsible for conducting internal audits in line with the audit plan or as requested by the board or audit committeeKey Responsibilities
Identify and critically evaluate elements of governance and risk management in the service, design appropriate risk management and mitigation strategies for implementation;
Plan and execute internal audits in accordance with International standards on professional practice of internal audit and department’s audits methodology;
In consultation with Internal Audit Manager, develop detailed audit programmes based on the documented procedures and best practice, for each identified audit project, giving special attention to potential risk areas;
Carry out detailed audit tests on all the Group’s operations based on standard audit programmes in accordance with the approved Annual Audit Plan. This includes review of operations, highlighting areas of internal control weakness and making recommendations to improve efficiency. The jobholder may change the scope of the audit if actual circumstances in the field so demand;
Perform and control the full audit cycle including risk management and control management over operations’ effectiveness, financial reliability and compliance with all applicable directives and regulations;
Determine internal audit scope for particular assignments;
Maintain open communication with management and audit department management
Develop new continuous improvement initiatives, evaluate the adequacy of internal control systems;
Gather adequate audit evidence to support findings and suggestions for improvement.
Work with the Internal Audit Manager on appropriate methods in gathering audit evidence, depending on the actual circumstances encountered in the course of the field work, the jobholder will constantly discuss the findings of the business to ensure completeness and accuracy of reports;
Visit regional and branch offices to ensure operations are in line with the Group;
Assist the Internal Audit Manager review and document existing accounting, administrative and internal control systems for adequacy and effectiveness and make recommendations for improvement. This will cover the Group operations and call for a thorough understanding of all the Group’s operations;
Work with the Internal Audit Manager in verifying compliance with all the relevant legislation and regulatory requirement;
Perform any other duties as may be assigned from time to time.
Key Performance Measures
Execution of audit plan
Rate of clearance of issues
Timely reports
Working RelationshipsInternal Relationships;The Internal Auditor, Operations will be
Accountable to Internal Audit Manager, Operations;
Directly responsible for Assistant Internal Auditor and Internal Audit Assistant;
Work with other departments as and when required.
External Relationships;
External auditors
Knowledge, Experience And Qualifications Required
Bachelor’s degree in a business relevant field
CPA (K)
Certified Information Systems Analyst (CISA) and Certified Financial Analyst (CFA); KASNEB are an added advantage
2-3 years working experience in an Audit related field
Core CompetenciesTechnical and functional competencies;
Knowledge of internal audit procedures and methodologies
Decision making –ability to make strategic decisions in a timely and effective manner
High moral and ethical standing
Highly motivated
Core competencies;
Communications Skills
Building Relationships
Focuses on the Customers
Develops Self
Solves Problems
Friday, December 9, 2016Bachelor degree in business related field
Job Experience: Experience of 2 – 3 years
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Internal Auditor
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High School Counselling and Mentoring Lead Career Guidance Coordinator
Responsibilities for the High School Counselling and Mentoring Lead Job
Counselling and guidance of our students:
Instilling our organizational values and mould leadership behaviours in the students through one on one and group interactions
Giving emotional support to the students in moments of personal crisis
Closely working with the scholarship coordinator to address academic issues
Keeping all stakeholders informed of arising issues and recommending course of action to the team
Pointing students to other support options in cases where we can’t support in-house
Ensuring confidentiality when handling personal issues
Coordination of the holiday mentoring program:
Curriculum design; Planning our programmes, the learning objectives and how to achieve them
Conducting desk research and developing presentations and trainings
Coming up with creative ways of strengthening values and unleashing leadership potential in the students
Identifying and bringing on board relevant speakers (liaising with mentors database)
Coordinating our 8-month gap year program:
Developing the curriculum which the gap year students will use to teach at secondary schools, constantly improving the life skills program
Enabling all gap year students are effective peer mentors by organizing and running train the trainer seminars
Liaising with schools to schedule our visits
Quality assurance of the program and ensuring learning outcomes for our gap year students and the trained audience
Helping students plan for tertiary education:
One-on-one meetings with gap year students during university admission period e.g. advising on how to fill out KUCCPS forms
Run the university orientation week e.g. an education event around university life
Hand over all students to the person in charge of university student mentorship
Supporting in family strengthening:
One on one work with parents where relevant
Planning and conducting afternoon events covering relevant topics (e.g. monitoring student performance, health, improving your house, financial management etc)
High School Counselling and Mentoring Lead Job Qualifications
You are highly passionate about the youth and have strong commitment to dealing with all types of challenges they encounter
You are able to build strong rapport and trusted relationships with students at high school age. You know how to balance between being warm and friendly while setting clear expectations
You will play a parental role to over one hundred students, so vast experience in handling adolescent youth and a mature character are required
You are empathetic and a great listener
You have the ability to influence
You have a community engagement mindset
You have vast experience in designing and running trainings
You are a role model in your community – you will stand for our values to parents and students
You have at least two to three years experience in counselling, especially in the adolescence stage
You have worked with low-income youth before
You have experience in holding training and facilitation of workshops
You hold relevant degrees, for example a diploma in psychology and/or counselling
Ability in data tracking
You have the cultural fit to work with the team at Hatua Likoni, if
You are 100% values driven and you want to instil strong values in the next generation
You enjoy working with and in the community
You are great team player, people talk about you being helpful and collaborative
You are able to work independently and bring results in an unstructured environment
You enjoy diversity and you are generally optimistic about the future
Why work with us?
We get a lot of fulfilment by working with underprivileged youth and seeing them transform their lives over the 9 years they engage closely with us. If you enjoy building deep emotional connections and seeing the impact of your work, this job is for you
Our team has a deep sense of ownership over the organization. Everyone has the chance to take a leadership role and contribute to the organization’s growth
Build interesting networks
We believe in personal growth and you will have a lot of opportunity for career development as the organization grows
We have a sense of family in the team and there is some level of flexibility around working hours
Other information
The successful candidate will start in February 2017. You will be based in Mombasa, and work in our Likoni office. You should be ready to commit to this role for at least two years. We’ll arrange a 3-month probation period with learning and delivery objectives.
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Internal Auditor
In brief, the Internal Auditor will be responsible for ensuring that all Sacco operations are in compliance with existing legislations, Sacco Rules, Regulations and Procedures and will have the overall responsibility to manage the Saccos Internal Audit function, providing an independent and objective appraisal of Saccos financial operational and internal control activities.
The position will also provide recommendations for improving these controls and other aspects of the business.
Key Responsibilities
Formulating and implementing the risk-based internal audit strategy to evaluate the Saccos operating standards
Initiating and maintaining internal audit controls systems for effective utilization of the Society’s resources
Coordinating internal and external auditors annual and interim audits
Preparing periodic audit reports for the Board
Ensuring compliance with established and internationally recognized management systems, administrative and personnel policies as well as procurement procedures
Conducting ad- hoc and special audit of systems and financial transactions
Evaluating the financial and operational procedures of adequacy and effectiveness of internal control systems
Advising the Board on audit, risk and control issues
Determining compliance with policies and procedures. by laws and other laws
Reporting functionally co the audit committee and administratively to the C.E.O
Performing any other duties that may be assigned
Education arid Professional Qualifications
Bachelors degree in business related field from a recognized university
Suitable professional qualifications such as (CPA (K), CFA, CISA or ACCA).
Proficiency in MS office packages and working experience in a computerized environment preferably an ERP
Member of professional body such as ICPAK or ACCA with a current good standing
At least three (3) years relevant experience, two (2) of which must be in a senior audit position in a financial institution or co-operatives sector.
Knowledge of credit and lending principles
Adequate knowledge of regulatory framework in the financial Sacco sector will be an added advantage -
User Support Associate
The User Support Associate 1 provides support to end-users, internal users, or partners. Serves as the liaison between the IS department and the end user on issues related to desktop computers, laptops, printers, network connectivity and remote access. Also, provides first line support to end users for PC, server or mainframe applications, and hardware. Simulates or recreates a process to resolve operating difficulties and may interact with network services, software systems engineering, and/or applications development to restore service and/or identify and correct core problems. Prepares PCs for deployment and provide education and/or training to end user. Handles basic support of hardware, applications and operating systems, technical consultation and networking.
Provides first line support to end users for PC, server or mainframe applications, and hardware through troubleshooting.
Simulates or recreate processes to resolve operating difficulties and recommending system modifications to improve performance.
Interacts with networking services, software systems, and applications as appropriate for problem resolution.
Prepares PCs for deployment and provide education and/or training.
Assists in supporting and training company users about online communication services and client hardware and software operating environments.
Serves as a productive project team member by completing assigned tasks.
Performs software installations on company computers and configures applications as specified.
Responds to help desk hotline and maintains accurate information within the IS tracking system.
Applied Knowledge & Skills
Working knowledge and understanding with a variety of technologies to effectively support end- users.
Understands basic operation of functional units.
Excellent oral and written communication skills.
Ability to interact with a broad range of end-users and use various technical resources to provide support.
Demonstrates ownership of customer issues and independently seeks solutions.
A willingness to increase knowledge and update skills as required.
Ability to communicate effectively and tactfully with all levels of staff, individuals from diverse cultures, and the public.
Ability to multi-task and self- motivate through assignments and routines.
Education/Experience
Bachelor’s Degree in Computer Science, Information Technology or equivalent
Microsoft Certified Professional (MCP)
Other certifications such as ITIL, MCSE, A+, N+
2-3 years of experience providing end-user phone support for current PC desktop and application software OR installing, upgrading, troubleshooting and repairing personal computers in a network environment.
Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) and data entry/accounting systems.
Vocational or specialized training.
Prior work experience in a non-governmental organization (NGO).
Problem Solving & Impact
Works on assignments that are routine in nature.
Has ability to recognize situations that deviate from accepted practice and seeks managerial advice prior to taking action.
Errors may affect departmental function and ability to meet deadlines.
Supervision Given/Received
Works under direct supervision and follows specific instructions; work is subject to regular review.
Works independently on tasks, developing own work schedule and monitoring progress against defined parameters.
Does not change procedures without supervisor’s approval.
Technology To Be Used
Personal Computer, Microsoft Office (i.e. Word, Excel, PowerPoint, etc.), e-mail, telephone, printer, calculator, copier, cell phones, PDAs and other hand held devices -
Monitoring and Evaluation Officer
The Position: Reporting to the Monitoring and Evaluation Manager, the jobholder will provide technical support in the planning and implementation of monitoring and evaluation activities for the allocated country.
Key Responsibilities
Continuously issue feedback on improving the program’s logical framework, including the Theory of Change (ToC), Log frame and the Project Monitoring Plan (PMP) to reflect the situation on the ground.
Managing and maintaining use of monitoring systems by the Program Officers remotely. Processing and analyzing to produce weekly, monthly and quarterly output monitoring reports through-out the program life cycle.
Implement the baseline, mid-term and end of program evaluation in accordance with the programs Theory of Change. Consider more frequent annual surveys to respond to ad-hoc requests and allow course correction to happen.
Implement country level adaptation and use of standard templates and tools for key program deliverables. Work closely with country teams to ensure that work plans are on target to meet deliverables.
Manage program central database with information from all data sources within country allocated, mine the database to analyse and respond to ad-hoc requests from donors and internal senior management.
Develop knowledge base, analysing, documenting and sharing lessons from the knowledge base. Ensuring that the knowledge flows transparently within country allocated. Create lessons that can be shared to the country program operations team as well as external stakeholders.
Manage sub-contractors within the country allocated. Monitor and evaluate their effectiveness while giving recommendations to country program team.
The Person
For the above position, the successful applicant should have the following:
University Degree preferably in Administration, Information Management, Project Management, Social Sciences, Finance. Master’s Degree and/or Professional qualifications in Monitoring & Evaluation will be an added advantage.
Have at least 3 years’ experience in Monitoring & Evaluation for donor funded programs.
Have at least 2 years’ experience in leading field teams to perform evaluations.
Have at least 2 years’ Experience in Data Management and analysis using MIS systems
Good management skills including organizational, communication and problem solving skills.
Demonstrated high integrity.
Strong leadership skills.
Good interpersonal skills.
Excellent planning, organizing, and analytical skills.
The above position has a demanding role which the Bank will provide a competitive package for the successful candidate. -
General Manager
About the role: You will be the primary person responsible to make sure all aspects of the space is operating smoothly, events are well attended and go off without a hitch, the team is happy and productive, the right partners are on board and the Community is growing and vibrant.
You will be backed by the co management team, but the primary mission is to create and enhance a successful co-working space and a place for like-minded people to network, learn, and collaborate belongs to you.
This is a varied role, from running all efforts of business development and partnerships to implementing, testing, and providing feedback on company strategy.
It is the most diverse role within our organization, and requires a candidate with equally diverse interest, experience, and skills.
Responsibilities:
Member Experience
Our members’ experience is our highest priority. As such, personalized hospitality and anticipatory service are required to make sure we are always attentive to the needs, expectations, and aspirations of our members.
You will be asked to:
Be exceptionally capable at rapid problem-solving and nurturing relationships with members
Be prepared to connect members to other members, small businesses to local resources, and follow-up with care and understanding without ever dropping the ball
Grow our partnership with external facing ecosystem players to ensure a broader community is growing with the right pieces of the puzzle
Operations and Space Management
Space management requires operational excellence and impulsive responsiveness.
As the main point of contact for our members, partners, property managers, and vendors, you should have the competence, leadership skills, and independence to run an operating business on your own.
Your attention to detail will be highly tested and commended.
You will sweat the small stuff and make sure the operations of the space are always running beyond member expectations.
Beyond this you will
Demonstrate the ability to deliver prompt and thoughtful responses and solutions to member problems verbally as well as on paper
Help to shape the development of products and services
Prepare, share, and present key deliverables and performance reports to leadership team
Provide oversight of space, amenities, and member services infrastructure
Explore new ways to better measure and manage impact goals and metrics
Develop and facilitate a system to manage all desk renters pitching in to collaborate on making the space great – allocating tasks, managing communications, making sure everyone is doing their share.
Brand Ambassador
As a core member of the company and spokesperson for the brand, you will be a brand ambassador. You will be asked to:
Have an appreciation for space design and culture and how these interact
Understand our differentiator in the marketplace and our value proposition
Design, implement, and lead marketing and media campaigns
Understand that our brand is about trust, quality, and forward-thinking
Stakeholders Engagement
As General Manager, you are the primary steward to our local community of members.
You will need to have a contagious positive passion for the community and an entrepreneurial inclination to improve our business to benefit our stakeholders.
Strengthen the bonds between our community of stakeholders and significantly grow our partnerships
Regularly interact with company founders and executives
Be inclusive, collaborative, engaging, confident, poised, and ambitious
Engage a diverse set of stakeholders ranging from technology companies, creative agencies, coffee operators, furniture makers, designers, media outlets, community organizations, local incubators, and local community members
Be sales-driven with an innate ability to recognize and match an individual or company’s needs to the company’s solutions
Help drive growth by interpreting financial sales data to make recommendations that impact the business, structuring growth-related operational strategies, and helping us win new business opportunities
About You
This position involves managing a service-based, hospitality-oriented business where member-experience is the top priority.
The GM will be involved in sales and marketing, design, networking, event planning as well as all operational aspects of managing a commercial office facility.
You are a businessperson with design flair and an obsessive need to organize and improve.
You are energized by human contact and conversation, and have a religious fervor to promote community and tribe.
You will be a highly self-managed person, and excited to work in a collaborative environment.
You will have good organizational skills and be able to see what needs to get done and make it happen without the need for daily guidance.
You will also have excellent communication skills, to interface with desk renters, the existing network, the Space founders, and externally on social media.
You know how to strike a balance between engaging the community to foster a sense of ownership, and getting on with getting things done.
Ability to work with senior decision makers at large organizations as well as taking care of the ‘day to day’ minutia of managing a large co-working space
You are a great at partnership development with some sales experience
A natural conversational style, intellectual versatility, modesty, and guts.
GMs must be entrepreneurial and self-propelled by restless curiosity, but respectful of their surrounding and calculated in their efforts to understand an industry still defining itself.
Minimum Requirements:
Undergraduate degree
2-3+ years experience in a diverse and intense operations centered role
In depth knowledge of the social enterprise, SME and innovation ecosystem
Experience with partnership development and business development
Event planning experience a huge plus -
Senior Cargo Agent
Job Outline:
Monitor and oversee the service provided by GHA to ensure it is in line with EK standards, including build instruction, maximisation of available space, load control, safety and ad hoc flight instruction
Monitor import cargo receipt and breakdown, resolving any related issues
Prepare and verify accurate cargo documentation, including monitoring of consignment status and ensuring correct documentation is available in accordance with local regulation and company policies
Update flight handling reports including identification and monitoring of irregularities and discrepancies
Dispatch post flight information to the correct departments in a timely manner.
Receive and process cargo telephone reservations in a prompt, accurate and efficient manner
Resolve customer queries, complaints and claims, including those escalated by Cargo Agents
Complete administrative duties as directed by the Cargo Supervisor/Officer, including data entry, statistics and reports
Provide support, guidance and coaching to Cargo Agents
Provide operational support and cover operational duties as directed by the Cargo Supervisor/Officer e.g. freighter
Logistics/Cargo.Air Cargo : Educated to at least GCSE standard or equivalent
Experience: A minimum of 3 years experience in an Airline / Cargo Operations environment, including at least 2 years as a Cargo Agent (or equivalent) Knowledge/skills: Knowledge of Dangerous Goods regulations and ideally hold a DG certificate Knowledge of Weight & Balance procedures and Live Animal Regulation PC based skills including Microsoft Word/ Excel/ E-mail. Fluency in English and the language of the country you are working is essential. Other job related information Shift pattern The job holder is also responsible for adhering to the relevant health and safety requirements and safe working practices applicable to their employment. -
Sales & Marketing
Sales & Marketing Job Requirements and Experience
Degree or Diploma in Sales and Marketing
Minimum 2-3 years of experience working with:
Test equipments.
Electrical tester.
Electronic equipments.
Fibre optics equipment’s.
Security equipment’s.
Oil and Gas equipment’s.
Working knowledge of Microsoft Word and Excel
Fluency in English and Swahili
Strong problem solving skills
Good negotiation skills
Excellent communication skills on all levels
Professional interpersonal skills
Proactive, self-driven individual Independent, self-starter capable of working well with a team, multi-tasking effectively and managing a variety of responsibilities typical in a start-up environment.
Key Responsibilities of the Sales & Marketing Job
Calls, visits, make presentations to existing and prospective customers.
Maintain existing accounts, obtains orders, and establishes new dealerships.
Prepare work schedules to visit existing or potential sales outlets daily/weekly/monthly. • Exhibit products and services to existing/potential customers and provide best solutions vs needs •Coordinates sales effort with finance and technical teams.
Responsible for achievement of overall (individual and team) sales targets (monthly/annual). -
Warehouse Officer
Responsibilities for the Warehouse Officer Job
Receive and inspect goods upon receipt to ensure only goods that meet the SKKL’s specifications are received.
Manage minimum stock levels to ensure there are no shortages
Keep a daily record of stock movements.
Ensure proper storage procedures are followed at all times.
Liaise with the procurement department on order placement
Ensure that the received goods are properly arranged in their allocated areas and properly marked/ labelled.
Properly segregate food items and non-food items.
Ensure that the goods received are properly matched with their respective L.P.O, pack list or delivery notes.
Keep and properly updated inventory records.
Establish the right stock levels for all the goods to avoid overstocking or under stocking.
Ensure that FIFO is in use at all times in the Warehouse.
Ensure that rejects are properly dealt with as per the company policy.
Communicate any expected stock out early to the relevant departments to avoid customer inconvenience.
Isolate all expired products, clearly labelling them as obsolete.
Liaise with the purchasing department to ensure goods are delivered on time.
Support in the delivery of goods to the kiosks.
Perform any other duties as maybe assigned from time to time
Warehouse Officer Job Qualifications
Diploma in procurement/warehouse related course from a recognized institution.
2-3 years experience in stock control and management in a busy organization.
Demonstrated proficiency in computerized stock management.
Excellent planning and organizational skills and highest level of integrity.
Good Knowledge of methods and practices used in commodity storage, maintenance and issuing.
Ability to maintain systematic warehouse s records and inventories.
Good communication skills, both written and spoken.
Good interpersonal skills
Possess good supervisory skills
Good customer service skills -
Stores Supervisor – Dispatch Dispatch Manager Quality Controller Technical Operators Stores Assistant Sound Producer Photographer Stores Supervisor – Procurement
Duties and Responsibilities
Ensures all dispatch equipment are maintained and in operational condition
Meets store operational standards by contributing store information to strategic plans and reviews; implementing production, productivity, quality, and customer-service standards; resolving problems; identifying store system improvements.
Meets stores financial standards by providing annual budget information; monitoring expenditures; identifying variances; implementing corrective actions.
Moves inventory by scheduling materials to be moved from stores; coordinating inventory transfers with related departments.
Delivers supplies and equipment to departments by receiving and transferring items.
Maintains storage area by organizing floor space; adhering to storage design principles; recommending improvements.
Maintains inventory by conducting monthly physical counts; reconciling variances; inputting data.
Secures warehouse by turning alarms on; testing systems.
Keeps equipment operating by enforcing operating instructions; troubleshooting breakdowns; requiring preventive maintenance; calling for repairs.
Updates job knowledge by participating in educational opportunities; reading technical publications.
Accomplishes warehouse and organization mission by completing related results as needed.
Key Requirements and Skills
Degree or diploma in logistics, purchasing and supplies or procurement
2-3 years’ experience as a Stores Supervisor –Dispatch in a busy FMCG environment
Excellent communication skills
Team working skills
Creativity
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