Principle Duties and Responsibilities
Promote Username corporate brand by ensuring the office constantly adorns the corporate image.
Procure office equipment and supplies and maintain a sufficient stock of office stationery and supplies.
Ensure all visitors are assisted promptly and professionally
Responding to customer queries
Managing correspondence and dispatch both internal and externally
Liaising with various service providers
Sets up and arranges meetings, facilities and travel arrangements as required
Maintaining files, materials, information, schedules and legal documents
Maintains office hygiene
Support staff on admin and operational issues
Contributes to team effort by accomplishing related results as needed
To ensure that the presentation of the office and the reception area is clean and immaculate at all times.
Oversee all services provided on a regular basis and ensure that all office running related bills are paid on time.
Assist the Human resources and management with internal event planning.
Control human traffic at the front office by efficiently linking visitors to their hosts
Managing office petty cash
Responding to calls for all assigned telephones
Resolve administrative problems and inquiries
Filing and documentation of all office related payment vouchers, receipts, invoices.
Key Performance Indicators
Maintain a high sense of Integrity and professionalism
Ability to multitask
Create strong customer relations
To ensure the efficiency of day-to-day operations, document control and compliance
Demonstrate competency in all operational aspects of reception including meeting scheduling, distributing mail, filing, and answering the phone, etc.
Requirements for the Front Office Executive Job
2 to 3 Years’ experience in office administration, front office or receptionist roles.
A Bachelor’s degree in any related field is required
Demonstrated ability to manage multiple tasks and competing deadlines
Experienced providing executive assistance and support to management and staff.
Strong communication and interpersonal skills
Goodattention to detail, organized, efficient and decisive.
High degree of accuracy.
Abilityto work independently and as part of a team.
Ability to maintain a pleasant personality and calm down irate clients.
Any other duties as reasonably requested by Management.
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Job Experience: Experience of 2 – 3 years
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Front Office Executive Client Relationship Manager Marketing Manager Sales Manager
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Junior Accountant
Duties for the Junior Accountant Job
Balancing accounts
Processing receipts, sales invoices and payments
Maintaining financial records which accurately record the business’ incoming and outgoing finances
Completing tax return forms
Ensuring that accounts are accurately monitored and recorded
Dealing with company’s payroll by processing wages and employee expense claims
Preparing profit and loss accounts sheets
Preparing balance sheets
Invoice payables and receivables
Requirements for the Junior Accountant Job
CPA at least section two
Bachelor’s degree in accounting
2-3 years’ experience in accounting
Ability to work with accounting softwares
Excellent working experience with Ms. Excel -
Trade Development Representative
Job Responsibilities
Recruitment of Quality Agents across the assigned Market In accordance with set criteria
To ensure growth products and services channeled through the agents in the assigned Territory
Ensuring All Agents Are active across the region
Planning and Executing Specific Sales Programs as directed
Relationship Management Of all Agents across the region
Connect with Agents Staff to achieve results
Ensuring 100% Compliance to company Processes and procedures across the region
Ensure the company’s Corporate image is maintained at all times
Gathering Market intelligence for improvement of the agency channel
To generate necessary reports on a weekly, monthly, quarterly and annual basis.
Knowledge; Skills and Experience required for this Role
Graduate from an accredited University preferably in Business related course.
Excellent interpersonal and Selling skills
Team Player
Good planning and organization skills
Ability to work under pressure and with minimum supervision
Experience of at least 2-3 years in a similar position.
Experience in relationship Management be an added advantage -
Debt Collector Area Sales Supervisor
Debt Collector Job Responsibilities
Keep track of assigned accounts to identify outstanding debts
Plan course of action to recover outstanding payments
Locate and contact debtors to inquire of their payment status, by calling and visiting.
Negotiate payoff deadlines or payment plans
Handle questions or complaints from the customers
Investigate and resolve discrepancies
Create trust relationships with debtors when possible to avoid future issues
Update accounts status and database regularly and give reports
Alert superiors of debtors unwilling or unable to pay when necessary
Comply with legal requirements always and when legal action is unavoidable
Record and update full and complete account information to aid in account resolution.
Follow up on promise to pay and payment commitment accounts to ensure a positive resolution and client satisfaction
Requirements for the Debt Collector Job
Proven experience as debt collector for 2-3years
Experience in working with targets and tight deadlines
Knowledge of relevant legal requirements
Working knowledge of MS Office and databases
Excellent communication and people skills
Great negotiating and persuading skills
Ability to be polite and compassionate without lacking confidence and persistence
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Optometrics Laboratory Technicians Pharmaceutical Technician
The incumbent will be responsible for overseeing the ordering of all eye-related products and ensure that they are fitted, adjusted and repaired properly. The incumbent will also be responsible for designing and fitting special devices.
Responsibilities for the Optometrics Job
Taking eye and facial measurements to correctly interpret prescriptions
Guiding patients when selecting frames for proper fit and styling
Inserting, removing and caring for contact lenses
Advising patients on any necessary repairs or adjustments
Maintaining displays
Basic bookkeeping duties associated with tracking patient’s orders and recording purchases and other necessary information for each patient
Preparing work orders for optical laboratory
Ensuring that all orders arrive and are to the specifications of the patient
Qualifications for the Optometrics Job
A Diploma in Optical Technology from a reputable Institution with registration from the relevant Kenyan Board.
S/he should have at least 2 to 3 year’s work experience with excellent interpersonal and organizational skills.
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Business Development Assistant
Responsibilities for the Business Development Assistant Job
Business Development Assistant – The incumbent will ideally be a marketer in addition to receptionist duties.
Receiving and processing customer orders and receiving inbound and making outbound calls to resolve routine customer concerns in a timely and professional manner.
Coordinating and resolving customer follow-up requests to provide and maintain the highest level of customer service.
Making contact with cancel request customers to retain business.
Probing to identify root cause and using approve d customer save offers (e.g., discounts, service calls) to retain customers.
Entering and maintaining customer data (e.g., contact information, service plan, billing information) into customer database accurately and timely.
Key Roles
Developing base for long-term sources of clients by using referrals, occupational and groups to compile lists of prospects.
Approaching potential clients by utilising mailings and phone solicitation as well as making presentations to groups at company-sponsored gatherings.
Determining clients’ particular needs and financial situations by scheduling fact-finding appointments, determining coverage of present coverage and investments; ascertaining long-term goals.
Developing a co-ordinated protection plan by calculating and quoting rates for immediate coverage action and long-term strategy implementation.
Enhancing company reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
Qualifications for the Business Development Assistant Job
Self-driven, flexible and hard working.
Diligent and an exemplary team player.
Able to work in a multicultural environment.
Possess the skills and drive to motivate others.
Good interpersonal skills.
Innovative, aggressive and able to work under minimum supervision.
Proficiency in MS Office suite of packages.
Excellent communication both oral and written.
Excellent phone etiquette.
Analytical and time management skills
At least 2-3 years’ experience in sales & marketing -
Corporate Sales Executive
Responsible for industry revenues; identifying and generating new business opportunities while growing revenues of existing customers.
Duties for the Corporate Sales Executive Job
Achieve agreed upon sales targets and outcomes within agreed upon schedules.
Identify new business opportunities and contact potential clients
Cold call and book sales appointment with potential clients
Prepare and deliver sales presentations to new and existing clients
Create and deliver presentations tailored to customer’s needs.
Pitch our products to clients plus follow up and follow through
Establish, develop and maintain positive customer and business relationships
Perform extensive research on clients and competitors
Collaborate with marketing team to participate in relevant industry events (conferences, promotional events)that generate sales leads
Process all correspondence and paperwork related to accounts
Report and provide feedback to management
Maintain and expand client database within assigned territory
Contributes to team effort by accomplishing related results as needed
Continuously improve through feedback
Corporate Sales Executive Job Requirements
Bachelor’s degree/Diploma in any Business Related field from a recognized institution
At least 2 -3 years of sales experience in service industry; preferably in Finance, Insurance, HR or Training industries
Strong follow up and follow through skills
Ability to work independently and without supervision
Must have exemplary oral and written communication skills.
Ability to communicate clearly to decision makers at various levels.
Ability to prioritize tasks in a fast-paced environment.
Proficient in Microsoft Office: Outlook, Word, Excel and Power Point or equivalent software applications.
Strong interpersonal, presentation and negotiation skills.
Comprehensive understanding of online marketing, email marketing and website functionality
A team player with strong Ethics and Integrity
What we are offering:We are offering you a role where you will be challenged, learn, and grow -
Industry Developer
INDUSTRY DEVELOPER BRIEF
With this role, you will join a team with the ability to make a big impact and have the rare opportunity to change the world.
We need creative thinkers to manage the day to day relationship between Xaba and its strategic industry partners. We’re looking for candidates with B2B experience who are passionate about developing a new kind of collaboration for Xaba in the following industries:-
1. Manufacturing – 1 Position
2. Agriculture – 1 Position
3. Construction – 1 Position
4. Healthcare – 1 Position
5. Hospitality – 1 Position
You will be managing programs that drive growth for Xaba industries through B2B partnerships and channel marketing efforts. The right candidate will be a collaborative team player with extensive partnerships experience and a passion for Xaba.
Manage and expand partnerships that align with Xaba goals in the industry/enterprise space
Develop and manage Xaba’s ecosystem of channel partnerships
Manage Xaba’s partner sales and marketing teams
Construct, forecast, and manage your partnerships and marketing activity to consistently exceed revenue targets and company goals
Identify and build relationships with potential new partners at enterprise companies
Develop and circulate scalable best practices and play books that will be the foundation of this growing team for long-term sustained success
Become an expert in the industry talent space and specific market dynamics
Lead cross-functional execution across marketing, product and operations teams
EDUCATION
Bachelor’s Degree in a Business in commerce or a Business Related Field
Diploma in Business Management
WORK EXPERIENCE
2-3 years of B2B business development, indirect sales partnerships and alliances
Proven track record of closing and managing complex partnerships
Prior experience in leading product partnerships
Prior experience in building channel sales and sales distribution networks
Experience at a high-growth technology company or a startup is a plus
COMPETENCIES
Must have intimate knowledge in the respective industry
Data-driven decision maker with creative and analytical business judgment
Highly collaborative team player who thrives leading cross functional initiatives. -
Accountant Marketing Officer Sales Executive FMCG Sales Manager
This position is responsible for providing the day to day support to the accounting department so as to provide checks and balances.
Accountabilities for the Accounting Job
Journal entries
Month-end close (Initial and subsequent)
General ledger and P&L preparation
Bank reconciliations
Preparation of monthly Financial Reports
Cash management
Financial liaison to field operations
Prepares asset, liability, and capital account entries by compiling and analyzing account information.
Documents financial transactions by entering account information.
Recommends financial actions by analyzing accounting options.
Summarizes current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports.
Qualifications for the Accounting Job
At least CPA Part II (BCOM is an added advantage)
2- 3 years working experience.
Computer Literate, including knowledge of accounting packages.
Numeracy skills and attention to detail
Good communication skills
Ability to work under pressure
Good interpersonal skills
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Accounts Assistant
Reporting to the Company Accountant, the successful candidate will Maintain and manage petty cash fund by preparing all relevant vouchers supporting cash payments as well as other supporting documents and ensure petty cash is reconciled monthly.
Maintain records on payments done via Mpesa and ensure proper reconciliation monthly.
Do periodic cash count and ensure timely replenishment of petty cash.
He/she should ensure bank reconciliations are done monthly.
Prepare statutory returns promptly i.e. VAT, NSSF, NHIF, HELB, PAYE among others.
He/she shall handle and write cheques and ensure proper and timely processing of invoices for payments.
Ensure timely and accurate reconciliation of vendors and customers statements.
Ensure proper receipting and recording of cash sales/receipts in the office.
Be a custodian of cash box at all times
Ensure timely and accurate posting of financial transactions to accounting system preferably QuickBooks
Any other duties that may be assigned to you from time to time by the supervisor.
The ideal candidate must have the following minimum qualifications:-
At least CPA Part II Section 4, degree an added advantage.
Should have at least 2–3 year’s progressively responsible experience.
Knowledge in Quick books and I-tax KRA system will be added advantage.
Be able to work with minimum supervision.