Jobs Kenya

Job Experience: Experience of 1 year

  • Research Assistants

    Research Assistants

    Location / Workstation: Kenya (Kwale, Nairobi, Embu , Trans-Nzoia, Elgeyo Marakwet and Busia Counties)
    Duration: 1 month fixed contract
    Reports to: Project Coordinator – Vaccine Safety
    Job Purpose: The primary purpose of this position is to assist in both quantitative and qualitative data collection.
    Key Responsibilities / Duties / Tasks

    Travel to field sites and collect and input data to the paper questionnaires as well as mobile data application as required
    Review and edit data to ensure completeness and accuracy of information
    Participate in the development of interview schedules.
    Recruit potential study subjects while adhering to the criteria and introduce to them the study with the objective of obtaining their consent to participate in the study.
    Schedule interviews with study subjects as per the study protocol
    Conduct and record interviews with subjects, in accordance with predetermined interview protocol, data collection procedures and documentation standards
    Maintain field logs and filing systems of data collection activities
    Maintain accurate records of interviews, safeguarding the confidentiality of subjects, as necessary
    Prepare materials, supplies /equipment necessary for data collection
    Manage and respond to project related issues as they arise
    Prepare progress reports and attend project meetings as may be required.

    Key Qualifications

    At least 1 year experience in both paper and mobile phone-based qualitative and quantitative data collection
    Experience in Survey data collection (both paper and mobile phone based surveys)
    Experience in conducting Key Informant Interviews and In-depth Interviews.
    Knowledgeable of the Kenya Health system and prior experience working with healthcare facilities
    Excellent computer and data entry skills.
    Excellent communication and interpersonal skills
    Ability to maintain cordial public relations through observing meaningful and respectful engagement in the course of field work
    Ability to adhere to all the specified data collection protocols during data collection activities
    Ability to work in a team and to work with minimal supervision
    Certifications, License, Physical Requirements and Other Expertise Required
    Basic qualification in Nursing, Public Health or related clinical training is a requirement.
    Previous experience in data collection (both quantitative and qualitative data) is a pre-requisite
    Ability to live and work in the specified counties
    Technical experience in immunizations and surveillance for Adverse Events Following Immunization is desired

  • Senior Enumerator

    Senior Enumerator

    Job Description

    Function: Support field-level Participant Tracking, Monitoring, Evaluation and Research, assist in all phases of M&E Program
    Job Location: Migori, Lwala
    Contract: Full time, 1 year with opportunity to extend
    Reports to: Monitoring, Evaluation and Learning Coordinator / Monitoring, Evaluation, and Learning Associate
    About the Job: Village Enterprise is seeking a candidate who will manage enumerators in Lwala, Migori County region to successfully carry out data collection in support of implementation, monitoring, evaluation, adaptation and/or expansion of Village Enterprise programming.
    Candidate will support additional MEL and operations efforts as needed. This is a split, field/office position, requiring ~60% time in the field and ~40% time in the office. A minimum time commitment of one year is required.
    Job Description:
    Directly Manage Enumerator Data Collection: 60%

    Supervise enumerators in the field and provide feedback to the MEL coordinator
    Train enumerators on best practices for data collection, android-based data collection, data collection software, and data collection assignments
    Create enumerator data collection assignments and planned expenses
    Monitor data collection progress, tracking progress at both the enumerator and data-collection activity level
    Collect feedback from enumerators on behalf of the MEL team
    Conduct data quality assessments as assigned by supervisor
    Directly collect data if needed

    Reporting and Communication: 25%

    Submit field activity schedule to supervisor for approval
    Submit weekly enumerator feedback report to supervisor detailing any feedback collected from enumerators during the week
    Submit regular field activity reports to supervisor, including findings from time spent supervising enumerators (i.e., enumerator audits), any inventory needs of enumerators (e.g., rain jackets, helmets, etc.) and other relevant details
    Submit data quality review reports to supervisor if/when tasked with data quality review
    Host weekly meeting with enumerators
    Participate in weekly meeting with direct supervisor
    Participate in quarterly meeting with F&A where the travel stipend tracker is reviewed and updated if needed
    Periodically participate in MEL Team Meetings as requested
    Periodically participate in field staff meetings as requested
    Participate in additional meetings and functions as requested

    Support for MEL Team and Operations: 15%

    Support MEL team trainings for non-enumerator staff
    Assist with data entry including core program data, special research and report data, and attendance data
    Assist with the collection of field-level monitoring data as well as other data collection as and when required
    Support field usage of TaroWorks on android devices, including installing or re-installing the application on phones and troubleshooting issues as needed
    Other MEL tasks as assigned
    Provide support to management team as requested
    Other operations tasks as assigned

    The Senior Enumerator Will

    Have at least one-year experience in household-level data collection
    Possess necessary critical thinking and technical knowledge and skills, including
    Proficiency in Microsoft Excel and Microsoft Word
    Proficiency with Google Documents, Gmail, and Android applications
    Understand the elements of data quality: consistent, complete, accurate, timely, verifiable, valid
    Critical thinker: able to plan dynamic, budget-optimizing enumerator assignments taking into account data collection needs across program cycles, geography, and language skills of enumerators
    Fluent in Dholuo, Kiswahili and English
    Demonstrate ability to supervise data collection and teams of field workers
    Possess Training and Communication Skills
    Demonstrate ability to communicate key concepts to people with less than Level / Standard 5 education
    Ability to orally communicate issues, problems, and key information
    Ability to write clear, concise memos highlighting issues, problems, and key information
    Experience working as part of a diverse team with the ability to work via email, phone, Skype, and other virtual communications
    Work independently and as part of a team
    Ability to work effectively in a highly independent capacity – self-managing, taking ownership of goals, and developing work plans

  • Factory Assistant Field Assistant

    Factory Assistant Field Assistant

    Job Description
    Assist the Factory Manager in manufacturing tea to the highest possible quality in accordance to Company guidelines.
    Duties:

    Supervise factory operations in compliance to the current Fairtrade, ISO 22000:205, UTZ, Rainforest Alliance standards.
    Responsible for cleanliness, good hygiene and housekeeping of the entire factory including the surrounding compound.
    Ensure all machinery is in good and efficient working order as laid down in agency manual.

    Minimum Requirements

    B.Sc. in Agriculture or Food Science and Technology or equivalent from a recognized university.
    Must be able to work independently and meet deadlines within a team environment and willingness to work extra hours to meet set targets.
    Be a dynamic person who has high integrity, good communication skills, relates well with others, enthusiastic and willing to learn.
    Preferably 1 year minimum experience with good performance.
    Computer literate

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  • Admin Assistant Research Intern – Data Analysis

    Admin Assistant Research Intern – Data Analysis

    Job Description
    Job Title Reports To: HR & Admin Manager
    Main Purpose of the Job: To provide administrative support including handling internal and external communication with clients, Maintenance of office databases
    Person Specification
    Education Qualification and Training

    A diploma in Human Resource or Business administration
    A degree in any field will be an added advantage
    At least one-year administrative or HR experience

    Knowledge and Skills
    Good interpersonal skills, well-spoken and reliable
    The job will be on temporary basis.

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  • Accounts Assistant – Head Office Finance Interns – Head Office

    Accounts Assistant – Head Office Finance Interns – Head Office

    REF: KNCHR/ADM/HRO/11/2018 – (1)
    Reports to:Head of Finance.Location: Nairobi with occasional travel.Duration: 3 Year Contract.Gross Salary:Kshs. 64,614
    Purpose of the job.
    This position is responsible for provision of accounting support to the Finance Department in the preparation of the various finance reports, accounts and reconciliation in compliance with Public Finance Accounts Standards and the achievements of objectives of the Finance and Accounts unit through
    Duties and Responsibilities

    Prepare suppliers payment vouchers and forward them for approval to prompt timely pay outs on good and services consumed by the commission
    Maintain an updated creditors’ schedule and supplier database to stay ahead of outstanding debts payable to the commission vendors
    Key in expenses against the specific budget lines to keep track of  fund balances to avoid over expenditure on approved budgets
    Carry out bank agent duties inclusive of cash withdrawals, negotiation for better exchange rates, request for bank statements and other such assignments to support the commission’s transactions 
    Liaise with regional officers to provide technical support on accounts and finance to mitigate audit queries and mishaps that can interrupt the field office functions 
    Verify the suppliers’ payment documentation for completeness, accuracy and authorization to ascertain payouts at are made to authentic parties and not to fraudulent schemers 
    Process field imprest requests, ensuring that they are paid on time to keep regional office operations fully functional in their execution of the commission’s mandate
    Invoice approved vouchers in the IFMIS system as a necessary step in accounting using the newly established government finance tracking platform
    File Accounting documents to keep accurate records as necessitated by the Public Accounting practices
    Post tax returns in iTax system to meet the current Kenya Revenue Authority tax guideline.

    Requirements.

    Diploma in Finance/ Accounts or a related discipline from a recognized institution.
    Part I of Certified Public Accountant (C.P.A) (K) or Association Of Chartered Certified Accountants (ACCA)
    1 years of service in a comparable position from a reputable organization. 
    Knowledge of professional accounting standards including Generally Accepted Accounting Principles (GAAP)
    Knowledge of accounting packages.
    Meet the requirement of Chapter Six of the Constitution of Kenya.

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  • Registrar (Administration) Deputy Registrar (Administration) Estates Manager Senior Internal Audit University Librarian Dean Of Students Deputy Registrar (Academic Affairs) Computer Laboratory Assistants Assistant Technicians

    Registrar (Administration) Deputy Registrar (Administration) Estates Manager Senior Internal Audit University Librarian Dean Of Students Deputy Registrar (Academic Affairs) Computer Laboratory Assistants Assistant Technicians

    MMU/AD/07/2018
    Job Description
    Reporting to the head of department, the main duties will include:
    Job Description

    Custody of divisional records;
    Management of overall functions of the department;
    Overseeing effective implementation of University policies;
    Formulation and implementation of the departmental strategic plan;
    Ensuring effective administrative systems in line with University policies, procedures and best practices;
    Formulation, planning and control of the departmental budget and work plans;
    Advising the University Management Board;
    Secretary to the University Management Board;
    Perform any other duties as may be assigned from time to time.

    Job Requirements for Appointment
    For appointment to this position, one must have:
    A PhD degree in relevant field with four (4) years relevant work experience
    OR

    Have a Master’s Degree in relevant field with proven track record of work performance, with four (4) years working experience in a relatively senior position in a University set up
    One year of which must be at the level of Deputy Registrar or comparable position;
    Possess relevant professional qualifications;
     Be affiliated to relevant professional body;
    Have attended a management course lasting not less than four weeks from a recognized institution;
    Thorough knowledge of the Universities Act, the University Statutes and other regulations related to academic, administrative and financial matters of the University;
    Shown merit and ability as reflected in work performance and results;
    Computer literacy.

    Salary Scales
    Registrar (Administration) – Grade 15
    Basic Salary: Kshs.170,618 x 5,483 – 181,649 x 5,486 – 192,623 x 5,490 – 203,605 x 9,044 – 221,700 x 9,059 – 239,826 x 9,072 – 248,898 p.a.
    House Allowance: Kshs.73,715 p.m.
    Terms & Conditions of Service
    Successful candidates, for the positions will be offered a competitive remuneration package, including house allowance and other benefits in accordance with the Kenya Government public service guidelines. The appointments will be on permanent and pensionable terms.

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  • Finance and Administrative Assistant

    Finance and Administrative Assistant

    Job description
    The International Livestock Research Institute (ILRI) seeks to recruit a Finance and Administrative Assistant to provide quality and efficient service in Finance and Procurement department through timely delivery of documents and response to customers’ queries.
    Responsibilities

    Administrative Roles;

    Receive, record and distribute finance and procurements documents to the respective staff
    Ensure that documents are fully approved and supported as per ILRI authorization matrix
    Maintaining logs of administrative requests, issue timely reminders on uncompleted administrative tasks and identify bottlenecks for timely support
    Share a monthly report on all tasks assigned and highlight any patterns for appropriate action to be taken
    Receiving and assisting customers, attending to telephone calls, setting appointments and responding to customer’s queries
    Recording customers’ requests and follow up in the absence of the responsible staff
    Ordering from stores and safeguarding stationery for finance and procurement departments
    Process print and issue ILRI receipts to customers at the reception
    Maintaining finance meeting room calendar
    Coordinating local and international travel, meetings, workshops and conference logistics and verifying related hotel, housing, catering expenses reports, including invitation lists etc
    Inducting new Finance staff to ILRI and liaise with relevant units i.e. IT, Health and Safety Unit, and HR to ensure all the relevant procedures are followed
    Liaising with all ILRI administrative Units, Research themes, projects and support units as required to deal with Finance matters
    Assist visitors on general administrative matters, provide advice and ensure administrative support as required.

    VAT Exemption Applications

    Prepare VAT exemption applications on real time basis and share with liaison at least twice a week in addition, liaise with Liaison officer for their filing
    Monitoring and updating of VAT exemptions sent to the Ministry and KRA
    Notifying the responsible accountant on return of the certificates and issuance of the VAT exemptions to the suppliers
    Ensuring approved Vat certificates are collected by suppliers as soon as possible
    Preparation and sharing of Vat schedule/progress reports on a weekly basis

    Creditor Invoices/Expense Claim Authorizations.

    Review invoices and other expense claims as they are delivered
    Resolve invoice and other claims discrepancies
    Provide first check for payment authorization
    Check expense claims for staff in accordance with the appropriate entitlement and arrangement payment/reimbursement
    Maintaining the Finance database and record keeping
    Storing, arranging, indexing and classifying various financial records
    Maintaining a database of suppliers and other external customers’ contacts
    Overseeing the management of electronic and/or paper-based information
    Responding to internal and/or external information enquiries
    Reviewing and documenting records management resources
    Ensure sensitive information is kept confidential
    Assist in filling finance documents & retrieving documents during Audit
    Maintaining and updating a proper filing system for the Unit documents.

    Requirements

    Bachelor’s degree in business administration, secretarial studies, office management or a related field
    At least CPA Part II qualifications
    A minimum of 1 year recent experience in an administrative role
    Computer skills, including sound knowledge of Microsoft Office and Microsoft excel.

    Terms of Appointment
    This is a Nationally Recruited Staff (NRS) position based at ILRI’s Nairobi campus. It is open to Kenyan nationals only. The position is on a 3-year contract, renewable subject to satisfactory performance and availability of funding.
    Job Level
    This position is job level 2A, level 2, and ILRI offers a competitive salary and benefits package which includes; pension, medical and other insurances for ILRI’s Nationally Recruited Staff.

  • Receptionist

    Receptionist

    Job description
    About The Team
    The Komaza Admin team is a critical service center for the organization. We are meticulous, detail oriented-doers, who know how to balance sustainable, scalable systems with urgent, high priority demands. Though an internal facing department, we take a customer service-centered approach to meeting the needs of the company so Komaza can thrive.
    About This Role
    The Receptionist is the face of Komaza, often being the first person someone meets when he or she walks into the office. As Komaza’s receptionist at our Kilifi headquarters, you are providing excellent, timely, effective customer service and helping to ensure the smooth operations of Komaza’s facilities. You will work alongside the office and compound team to support the day-to-day running of the Kilifi headquarters.
    What You Will Do

    Provide a warm welcome to anyone who enters the office, and serve as the first point of contact for our guests, customers, service providers and employees
    Screen all incoming calls courteously, and redirect calls & messages to respective teammates through email and conversation
    Handle all incoming and outgoing letters and parcels, update parcel records, and distribute to respective staff
    Develop and consistently use an efficient system for paying recurring office bills such as water, electricity and rent
    Work closely with members of the administration team to maintain minimum stock levels, conduct stock counts, and place orders for replenishment of kitchen & bathroom supplies
    Organize orders and payments for staff lunches from local restaurants, ensuring timely delivery every day
    Keep an updated record of fleet, security and office keys and repairs; highlight unresolved issues, address challenges independently, and proactively suggest solutions to more challenging issues
    Offer support to the administration team to ensure smooth running of the headquarters, facilities projects, and company events

    What You Have

    Certificate or Diploma in Business Management, Administration or any related field
    Working knowledge of MS Office suite or Google Drive
    At least 1 year of experience in a similar role
    Excellent written and verbal communication skills

    You Are Also

    Able to understand and serve customers in both English and Swahili
    Enthusiastic to achieve set targets and continuously improve professionally
    A collaborative problem solver who seeks the opinions of other teammates and departments in the development of creative and sustainable systems

    What We Expect
    This role is based at our headquarters in Kilifi, Kenya for the foreseeable future. The role offers competitive salary and benefits with potential for further career growth.

  • Procurement & Logistics Associate

    Procurement & Logistics Associate

    Job description
    Job Summary
    BioLite Holdings Kenya Limited is hiring a Procurement & Logistics Associate, who is excited about building an extraordinary organization that drives innovation in the clean energy sector in Kenya.
    REPORTS TO: Supply Chain Manager
    START DATE: October 2018
    Your main responsibilities will include, but not be limited to:

    Procurement

    Preparing Request For Quotations (RFQ).
    Receive applications from interested suppliers and perform due diligence checks.
    Participate in evaluating and selecting suppliers.
    Filing procurement documents (Quotes/Contracts).
    Preparing Purchase Orders.

    Logistics

    Prepare shipping documents.
    Track shipments and ensure they arrive on time.
    Receive shipments to check for delivery errors or defective items.

    Warehousing and Distribution

    Collaborate with the sales team to prepare Sales Orders.
    Preparing release orders.
    Follow up on dispatches.
    Updating internal and external clients on dispatches.
    Follow up on PODs and match with Release Orders.
    Participate in monthly stocktake.

    Qualifications (Preferred)

    Degree in Procurement and Logistics or other related field.
    Minimum 1 years’ experience in a similar role
    Proficiency in MS Office and MS Excel is mandatory
    Exceptional integrity and strong sense of ethics
    Effective communication skills
    Diligent attention to detail
    Good interpersonal skills & team-oriented

  • Accountant & Administrator Dentist

    Accountant & Administrator Dentist

    Our Client in the medical industry is currently looking to hire an Accountant / Administrator to be based in Eldoret.
    Job Responsibilities

    Will maintain and keep up to date cash books & cheque books and ensure their safe keeping.
    Prepare monthly bank and cash reconciliations and submit to the director for review and approval.
    Responsible for proper filing of all financial documents.
    Responsible that archived records are properly filed and stored for easy access when necessary.
    The Administrator is to ensure that proper documentation is in place and security measures are practiced when handling cash.
    Responsible for preparing cheques, payment vouchers and ensuring that all expenditure payments have proper approval and documentation and that all invoices and payments are paid in a timely manner e.g. invoices utility bills, rents, phones etc.
    Assist with payrolls and statutory deduction and salary payment to employees.
    Will ensure that monthly taxes are paid, documented and filed properly.
    He / She will also carry out any other administration duties as assigned by the Director.

    Requirements

    Academic & Professional Qualifications from a well-recognized institution
    Holder of CPA section 4 would be desirable.
    At least 1 yr experience in Accounting, Finance and/or Audit. or in a similar position
    Must be proficient in Microsoft Office, knowledge and experience in using Accounting Software packages.
    Those with QuickBooks experience would have an added advantage.
    The suitable candidate should be of unquestionable integrity and mature.
    A good team player and self-initiative.

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