Location: MathareReports to: Human Resources ManagerHours: Monday- Friday, 8am to 5pm
Human Resource Assistant Job Responsibilities
Assist with the recruitment and Interviewing process
Maintaining all leave records and updates to achieve coordinated leave administration process.
Maintaining and managing accurate human resource records by updating the employee’s data bank, filling and keeping all employees’ documents in their respective files and opening files for new employees.
Ensure all files are up to date as per the checklist.
Conduct benefit enrollment for new staff
Conduct orientation for new staff
Schedule HR and Staff meetings as requested by the HR Manager
Update HR spreadsheet with employee change requests and process paperwork
Reconcile the benefits statements
Respond to HR queries in the absence of HR Manager
Contribute to team efforts by accomplishing related results as needed
Perform any other related duties as may be assigned
Competencies and Skills
To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.
Problem solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
Interpersonal Skills—the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things.
Planning/organizing—the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
Qualifications for the HR Assistant
Degree or Higher diploma in Human Resources Management
Must be a registered member of IHRM
Minimum 1 year of working in HR department, previous Internship is also considered
MUST be familiar with the Kenya Labour LawsExcellent Interpersonal and written and oral communication skills
Cross cultural experience, understanding and sensitivity
Ability to handle challenging workload
Passion to worked in a slum area will be an added advantage
Able to coordinate multiple tasks while maintaining attention to quality and detail.
Job Experience: Experience of 1 year
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Human Resource Assistant
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Field Officer/Social Worker
Position
The field officer/Social worker will be based primarily in one of the five legal outlets of Haki Mashinani located in the informal settlements including Kamukunji, Kibera, Korogocho and Naivasha.
The legal officer/Social worker will offer advice to clients according to the services offered by Haki Mashinani on civil documentation, land and property issues and business registration.
In coordination with the Legal Department the field officer will manage, organize and facilitate legal trainings to certain target groups in the outlet.
Field Officer/Social Worker Job Key Responsibilities
Screening of clients in the outlet;
Attending to the legal and social needs of clients through consults, case solutions or referrals;
Ensure that cases and consults are recorded in the Case Management System (CMS);
Drafting documents;
Organise and support outreach events / workshops and legal aid trainings and awareness raising for identified groups;
Contribute to a mapping of all Organisations/NGOs, institutions and businesses in the respective area of service provision and identify their areas of service provision;
Take necessary steps to identify new distribution channels and ways to reach clients, including new outlet space;
Provide input to the development of marketing and awareness raising materials;
Required Qualifications for the Field Officer/Social Worker Job
Diploma in law, diploma in community development, diploma in sales and marketing, diploma in social work.
At least one year experience in community work;
Experience in conducting trainings;
Drafting skills in report writing; and
Previous work experience with an NGO will be an added advantage. -
Procurement Assistant
Procurement Assistant Job Responsibilities
Assist procurement in doing stock take for products sold in the shops.
Stock take, stock control, stock tracking and reordering of goods.
Handle cash and credit transactions with customers.
Scan goods and collect payments.
Issue receipts, refunds, change or tickets.
Redeem loyalty points for customers.
Resolve customer complaints, guide them and provide relevant information.
Keep reports of transactions.
Bag, box or wrap packages.
Pleasantly deal with customers to ensure satisfaction.
Attention to detail, fast learner and ability to multitask.
Requirements for the Procurement Assistant Job
Diploma Graduate in procurement, purchasing and supply chain.
Must have 1 year proven working experience in procurement, retail cashier.
Basic computer knowledge and fast learner.
Strong communication and time management skills.
Customer satisfaction-oriented and ability to multitask.
Attention to detail, basic accounting and mathematical skills.
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Business Analyst
About The Role
Business analysts are typically required to assess and validate their activities and to determine if a solution has fulfilled the requirements. They may use sophisticated methods, metrics and tools to achieve the business benefits and corporate goals.
What You Will Do
Work very closely with the Managing Director Kenya in a job shadow capacity to gain knowledge and advice on how to run a business
Must be adept at translating business requirements to technical requirements. This includes using powerful analysis and modelling tools to match strategic business objectives with practical technical solutions.
Determines a project’s requirements by extracting them from business or government policies, as well as from current and future users, through interaction and research.
Engages the innovations space to develop ‘disruptive’ projects which stimulate evolution of the market and address their needs.
Monthly monitoring and review of departmental spending vs. budget to ensure optimal spending and ensure funds are directed towards projects that generate highest return on investment (ROI).
Delivers the business planning processes (forecasts, budgets, long range plans) including analysis of variances with relevant commentary to support management decision making.
Prepares periodic business performance and market analysis, business trends and providing insight with a view to increase operational efficiency.
What You Should Have
Relevant Bachelor’s Degree from a recognized university preferably in Business Administration with a 3.5 and above GPA score
Minimum of 1 year post-undergraduate, full-time work experience
Written and verbal communication, including technical writing skills
Understanding of systems engineering concepts
The ability to conduct cost/benefit analysis
Business case development
Modeling techniques and methods
Leadership skills
High energy and enthusiasm level; willingness to do whatever necessary to get the job done -
Graduate Digital Marketing Executive
Responsibilities
Generate, edit, publish and share content (original text, images, video or blog posts) daily and encourage community members to take action and manage e-communication on the social media platforms.
Create brand awareness by actively engaging in different social media and keep track of social media trends and competition.
Collaborate with the movers and sales team to ensure a cohesive social media identity.
Propose creative online strategies in collaboration with the marketing team.
Build and execute social media strategy through competitive research, platform determination, benchmarking, messaging and audience identification.
S.E.O and moderate all user-generated content in line with the moderation policy for each community.
Collaborate with other departments to manage reputation and coordinate actions on the digital front.
Create editorial calendars and digital schedules.
Respond to and positively engage those who may contact the company via social media.
Deliver monthly reports with statistics and results for each account by providing accurate reports and analysis of online campaigns to demonstrate effective return on investment (ROI)
Qualifications
A Degree in Marketing, Social Sciences, PR or any other related field of study
At least 1 year working experience in online marketing
Demonstrable experience managing SEO, marketing database, email, social media.
Highly creative and innovative with experience in identifying target audiences and devising online campaigns that engage, inform and motivate (Should not copy and paste any work).
Strong analytical skills and data-driven thinking, up-to-date with the latest trends and best practices in online marketing and measurement
Self – motivated, confident and outgoing personality
Ability to multi-task and get things done to completion
A Team player with a positive attitude and good interpersonal and communication skills
Ambitious, hard working and creative, willing to see himself/herself first as a MOVER and thereafter as a digital marketing executive.
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Receptionist / Personal Assistant
Receptionist / Personal Assistant is to perform the following duties:
Support the marketing agenda for the company.
Compilation of all market comparatives
Processing of marketing reports on a monthly basis for all clients
Client processing, filing, and follow up
Define a filing criteria for all the office paperwork (invoices, agreements, etc)
Manage all outsourced resources and suppliers
The successful candidate must meet the following requirements:
Degree in Marketing, Land Economics, Business Management or a related field
Must understand basic accounting
Knowledge of the real estate industry is an added advantage
Excellent written and oral communication skills
Customer driven
Must have worked professionally for 1 year -
ISP Corporate Account Manager ISP Retail Account Manager Network Support Intern
Summary: The ISP Corporate Account Manager is a position working under the General Manager to support the sales process in our Enterprise Business Unit.
The successful candidate will be responsible for achieving the allocated sales targets, mostly in our Fiber Ready Buildings.
The candidate must have experience in selling complete solutions such as Internet Services, MPLS, E1, Managed Internet Service (MIS), Point to Point Connectivity, Collocation and Cloud services
Job Description
Expand sales to SME’S, Corporates and Government Accounts in your region.
Achieve allocated sales and revenue targets.
Close customer sales in assigned accounts and support lead generation process to build a sales pipeline.
Provide consultation on marketing and strategic planning of future projects.
Skills
Good knowledge of ISP business
Exposure in handling SME’S, Corporate and Government Accounts
Sound experience in Selling ISP solutions.
Highly driven person with exceptional selling ability
Excellent verbal and written communication including presentation skills
Ability to develop and sustain good working relationships with people at all levels.
Exceptional Communication Skills required in English.
Education and Experience
Must have 1+ years in IT solution & ISP business selling
First degree a must.
Basic Network Skills required.
It also helps if you are:-
Available immediately
Able to deal with difficult clients or customers
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Procurement and Local Subcontracts Assistant Human Resource Assistant
Summary of Primary Duties: The Procurement and Local Subcontracts Assistant will play a pivotal role in ensuring integrity, fairness, and openness in procurement processes as well as adherence to policies, procedures, and controls.
The main responsibility for this position is to assist in the procurement of goods and services. The position requires relevant work experience in the field of procurement, managing interpersonal relationships and communication, and following up on vendor issues.
The position requires knowledge of the Federal Acquisition Regulations (FAR).
The Procurement and Local Subcontracts Assistant will be responsible for gathering complete procurement related backup documentation.
He or she will be involved in developing and releasing solicitations, and assist in conducting price/cost/reasonability analyses, as well as perform any other related duties as assigned.
Essential Duties
Prepare and file complete backup documentation for procurement purchases to ensure completeness, accuracy, and compliance
Assist and collaborate in external or internal audits as necessary
Uphold integrity, compliance, fairness, accuracy, and openness in procurement processes
Assist in compliance with DAI/USAID and FAR policies, and procedures
Maintain electronic procurement records & files in various DAI’s system platforms
General Acquisition & Procurement Responsibilities
Solicit bids and quotes from vendors in adherence with policies & approved requisitions
Assist in tracking all project procurement activities and delivery status of goods/services
Conduct price/cost/reasonability analyses
Prepare cost evaluation data and source selection documentation
Through market research efforts, identify and qualify potential suppliers, products, and services
Ensure that beneficial, ethical and open supplier relationships are created and maintained according to procurement policies
Maintain accurate procurement records in DAI’s procurement system (TAMIS) Pro
Assist in market research and soliciting bids /quotes from vendors for items in adherence with project policies.
Provide day-to-day operations and logistics support to the program teams
Assist in monitoring, tracking and expediting program procurement activities and delivery status of goods/services.
Assist with completing the procurement process through raising payment requests through the procurement software.
Carry out other duties and responsibilities as directed
Supervisory Responsibilities: The Procurement and Local Subcontracts Assistant will have no supervisory responsibilities.
Qualifications
Bachelor’s degree in purchasing and supply chain management or related field
1+ years of relevant experience in procurement
Minimum 1 years’ experience working in a procurement role for USAID-funded projects
Demonstrated attention to detail
Demonstrated ability to respond effectively to time sensitive demands and inquiries
Proficiency using Microsoft office suite, and other relevant software
Demonstrated strong problem solving skills as well as exceptional customer relations (both internally & externally); provides sound business judgment and contractual oversight
Excellent organizational skills with a willingness to take initiative and be proactive in the procurement process
A diploma professional procurement and supply change management qualification such as CIPS, CPSP-K, etc.
Ability to manage and prioritize multiple concurrent bids
Excellent communications and ability to relate to people at all levels of an organization and of different multi-cultural backgrounds
Extremely well organized and self-directed individual with sound technical skills, and analytical ability
Base of Operations: Nairobi, Kenya with travel to project activity sites as needed.
Reporting: The Procurement and Local Subcontracts Assistant will work closely with the Procurement Specialist and report to the Procurement & Subcontracts Manager.
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Diagnostic Technician/Field Field Production Manager Accountant Sales Representative Broad Acre Technical Support Lead NSPP Technician NSPP Technician – Hybrid Wheat & Barley
Purpose The Diagnostic Technician/Field is responsible for all activities related to:
Phytosanitary in the farm
Work hand in hand and communicate with all the relevant departments within the site
Key Responsibilities
Ensure cross boundary working through team work and cohesiveness among the different phytosanitary teams i.e. Disinfection and Scouting.
Ensure full compliance and adherence to all phytosanitary protocols, audits, rules and regulations in the farm; and ensure all phytosanitary protocols are updated and uploaded into reliance.
Create awareness and sensitize employees on phytosanitary matters through trainings, workshops, etc.
Coordinate inspection of all greenhouses prior to disinfection and give a phytosanitary approval for planting.
Ensure proper protocol handling during an outbreak of a Q-pest or disease.
Coordinate all disinfection and scouting activities in the farm.
Follow up on all phytosanitary non-conformities in the farm and ensure they are addressed.
Lead the KECU phytosanitary Emergency Team (PET) during outbreak of a Q- pest/disease or other major outbreak.
Ensure all phytosanitary reports, checklists and KPI’s are sent to the EA phyto lead on time.
Qualification
Bachelor’s degree in Agriculture, Crop protection, Horticulture, Agronomy, Microbiology, Biology.
Experience
At least one year experience in plant pests and diseases.
Key Skills: Clear and timely communication.
Requires strong organizational skills and ability to prioritize.
Must build relationships across the organization.
Proactively identify and resolve phytosanitary issues.
Ability to work independently on routine assignments or under supervision on new assignments.
Strong follow-up on the assigned tasks.
Report writing skills and communication skills.
Computer literacy – Microsoft Office.
Key Challenges:
Maintaining stable team with capabilities in reporting, analysis of lab and scouting results and maintaining confidentiality.
Foster and ensure communication, sharing and team work.
Proper support from the regional team and production management.
Personal Attributes:
Analytical
Team player
Integrity
Responsibility
Good communication/interpersonal skills
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Sales Executives
Key responsibilities
Performing sales duties
Customer care
After sales service
Qualifications and Experience
Minimum Diploma in sales and Marketing from recognized institution
At least 1 year experience in sales
Flair for sales
Computer literate
Willingness to be part of our corporate values and culture
Should be from Mombasa
The Person:
Outgoing personality, responsible and confident
Self driven and result oriented individual exhibiting discipline and integrity
A quick learner, adaptable and able to work well under pressure
Good communication and inter-personal skills
Excellent presentation and negotiation skills.