Job Experience: Experience of 1 – 7 years

Programme Management Assistant, G6 Senior Finance and Budget Assistant, G7 Environmental Law Expert (Nigeria) Environmental Law Expert (Sierra Leone)

Responsibilities

Under the overall guidance of the Senior Programme Officer, Head of Programme Coherence and Assurance Unit, the incumbent will carry out the following tasks:

CONCEPT APPROVAL GROUP
PROJECT REVIEW COMMITTEE

Provides support towards the implementation of the new Delivery Model, inplanning and implementation of new activities/processes for the Project Review Committee (PRC)Secretariat associated to the new, forthcoming PRC-tiered approach policy; and the Concept Approval Group (CAG) Secretariat in the departmental programme/project initiatives. Researches, compiles, analyses, summarizes, and presents basic information/data on concepts and projects, and related topics.
Assists in the coordination of programme/project planning and preparation for the PRC and CAG; monitors status of programme/project proposals; takes necessary action to ensure Project Documents are completed and submitted to relevant parties for approval.
Assists in the preparation, review and revision of all the report submissions ensuring compliance with CAG and PRC guidelines, coordinating with proponents and ensuring full compliance with minimum standards for CAGPRC meetings. programme/project budget proposals; support the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
Assists in the monitoring of CAG and PRC reviews, comments and responses on programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects and obtains necessary clearances.

PROGRAMME/PROJECT MANAGEMENT

Collaborates with programme/project managers on performance reporting; liaises with relevant parties on the interpretation of the activities/services scheduled by the CAG and PRC Secretariats, and assists with reporting requirements, guidelines, rules and procedures of IPMR, Global Environment Fund (GEF), Global Climate Fund (GCF) and Open Data platforms to ensure completeness and accuracy of data submitted.
Drafts programme/project summaries, coordinates review and clearance process, prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate and other reviews.
Drafts correspondence and communications related to all aspects of programme/project administration, including work plan, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports such as Programme performance report, quarterly report; and
Serves as focal point for coordination, monitoring and expedition of programme/project implementation activities, serves as the UMOJA/IPMR data system focal point, ensuring compliance with approved Project Documents.

ADMINISTRATION

Use of Umoja and extensive liaison with diverse organizational units, including with certifying officers to initiate payment requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project approval.
Provides guidance and training to new/junior staff/UNV and performs other duties as assigned.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Perform any other duties as may be assigned

Competencies

PROFESSIONALISM: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

Completion of High school diploma or equivalent is required.

Job – Specific Qualification

Supplemental courses/technical certificate in administration, finance, budget, accounting or related fields is required.

Work Experience

A minimum of Seven (7) years of experience in programme or project administration, technical cooperation, or related area is required.
The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree
Proficiency in using advanced functions on standard computer applications, Word, and Excel, is required.
Experience using SAP ERP system, including raising travel requests, creating shopping carts and/or purchase orders is required.
Experience as a competent note taker, capable of summarizing key discussion points during meetings is desirable.
A minimum of one (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

go to method of application »

Use the link(s) below to apply on company website.

Apply via :

November 2, 2024
Administrative Assistant, (364 Days), G6

Responsibilities
Finance & Budget:

Assists in the preparation and review of financial and human resource proposals/requirements.
Consolidates budget/work programme with respect to UNON FMTS budget, trust funds, grants and procurement.
Monitors expenditures and compares with approved budget; prepares adjustments as necessary.
Assists in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
Prepares or customizes financial reports from the Umoja ERP system.
Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.

Contract Administration:

Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.
Audits the contractors’ invoices against the goods and services provided by the contractor and approved by the UN.
Processes the payment of contractors’ invoices and monitor payments.
Prepares and processes all UN forms and permissions for contractual and work Unit, Section or Service UN staff, including UN grounds passes, property passes, UN parking permits, swipe-card access and door keys.

General Administration:

Drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters.
Coordinates extensively with service units and liaises frequently with internal team members.
Performs other related administrative duties, as required (e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating seminars, conferences and translations).
Be responsible for guiding, training, and supervising the work of more junior General Service staff, ICs and Consultants.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Perform any other related duty as required.

Competencies

PROFESSIONALISM : Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
TEAMWORK : Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings
CLIENT ORIENTATION : Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Completion of high school diploma or equivalent is required.
Supplemental training in administration, finance, contract management or related area is desirable.

Work Experience

A minimum of Seven (7) years of experience in administrative services, finance, procurement, accounting, or related area is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
Experience with Enterprise Resource Planning (ERP) system is required.
Experience with contract administration within the field of facilities management, commercial operations or construction is desirable.
Experience with the requisitioning, procurement and payment process is desirable.
One (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is desirable.
NOTE: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and “Knowledge of” equals a rating of ” confident” in two of the four areas.

Apply via :

careers.un.org

November 2, 2024
Graphic Design Assistant (Multiple Positions), G6 Editor, English, P4 Senior Reviser (Chief of Unit), Arabic, P5

Responsibilities

Participates in initial meetings with clients to discuss potential design projects, e.g. substantive content, communication objectives, media (including electronically published products) and design options, technical specifications, costs, schedules/deadlines, etc.
Independently undertakes design assignments, including high priority requests, for a variety of UN-sponsored activities (e.g. major conferences, observances, events and campaigns, etc.); conceptualizes and develops design proposals for review by clients, which may include photographic, illustrative or more abstract graphic solutions.
Prepares all approved designs in electronic format for final review and printing; reviews color and print proofs as required.
Provides guidance and support throughout the project production process; coordinates and follows-up with clients and other relevant parties (e.g. copy and proofreaders, production staff, library and cartography staff, etc.) and ensures that project in on schedule.
Conceptualizes and designs the layout for web pages for new or already existing websites using online web design tools to produce the websites requested by clients including publications, video content, animations and any other information related to their meeting, event or project.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Performs other related work as required.

Competencies

PROFESSIONALISM: Knowledge of standard industry production and printing processes, including desktop publishing, design and layout. Knowledge of photography, page layout and photograph sizing. Good graphic art skills and demonstrated ability to independently develop creative designs and produce high-quality graphic material for varied print media projects (e.g. posters, brochures, press kits, book covers, book designs, etc.). Ability to handle multiple design projects simultaneously. The ability to design web pages for existing or new websites. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
CREATIVITY: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

High School Diploma or equivalent is required. Supplemental training in graphic design industry or related graphics arts study is required.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST. The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Work Experience

Seven (7) years of experience in publications production, including desktop publishing, graphic design and layout, or related area is required.
The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
Two (2) years or more of experience in web design or related area is desirable.
Experience in the use of online graphic design tools such as Canva and/or for quick website creation such as Wix or Squarespace is desirable.
One (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

go to method of application »

Use the link(s) below to apply on company website.

Apply via :

November 2, 2024
Documents Management Assistant

Responsibilities

Master’s the use of the Document Control system/data base gDOC in order to monitor and follow up submission of documents by electronically generated reminders and or by daily monitoring of documentation pipeline, provides author departments and committee secretaries with updated information, compiles statistics on compliance as required, and provides necessary information for forecast of documentation. Independently responds to queries from author departments and all processing units, particularly on issuance schedules.
Processes requests of official documents of the United Nations Environment and UN-Habitat Assemblies and subsidiary bodies, as well as those of other non-calendar intergovernmental organs serviced by UNON and other work submitted for processing on reimbursable basis verifying mandates where applicable or financial information in the case of reimbursable submissions.
Within the general UN documentation upstream planning policy and the language processing and distribution workflow, verifies legislative mandates and assists in the overall advance planning and scheduling of pre-session documentation in accordance with the “slotting system”. Organizes information required for the monitoring, following-up and updating of the schedule of documentation. Uses the relevant policies, guidelines, rules and regulations on control and limitation of documentation in order to evaluate submissions for processing and distribution. Adapts to changing procedures and modus operandi in order to implement ever-changing concepts for improving timeliness of documentation. Research and organize information, and compiles statistics on performance by department/organ.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Trains and supervises new staff as appropriate.
Carries out other tasks requested by the Chief.
Performs general office management functions as required.

Competencies

PROFESSIONALISM: Excellent knowledge of the rules and guidelines on documents as contained in the Pattern of Conferences resolutions; knowledge of the slotting system and waiver management; The ability to perform analysis, modeling and interpretation of data in support of decision-making. Ability to develop, monitor, follow up and update the submission schedule of documentation; knowledge of the relevant policies, guidelines, rules and regulations on the timely submission and control and limitation of documentation; ability to adapt to changing procedures and modus operandi of proactive documents management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing other’s ideas and expertise; is willing to learn from others; places team agenda before personal agenda. Supports and acts following final group decisions, even when such decisions may not entirely reflect own position; shares credit for team accomplishment and accepts joint responsibility for team shortcomings.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timelines for delivery of products or services to clients.

Education

Completion of high school diploma or equivalent is required.
Supplementary education in business administration, project management or information technology is desirable.

Work Experience

A minimum of seven (7) Seven years of progressively responsible experience in the documentation field with experience in documentation upstream planning and proficiency in Microsoft Office Suite, in particular databases and Excel, is required.
The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
Experience in documentation upstream planning and knowledge of a document management system is desirable.
One (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in (oral and written) English is required. Knowledge of another United Nations Officials language is desirable.

Apply via :

careers.un.org

November 2, 2024
Programme Management Assistant, G6 Senior Finance and Budget Assistant, G7 Environmental Law Expert (Nigeria) Environmental Law Expert (Sierra Leone)

Responsibilities

Under the overall guidance of the Senior Programme Officer, Head of Programme Coherence and Assurance Unit, the incumbent will carry out the following tasks:

CONCEPT APPROVAL GROUP
PROJECT REVIEW COMMITTEE

Provides support towards the implementation of the new Delivery Model, inplanning and implementation of new activities/processes for the Project Review Committee (PRC)Secretariat associated to the new, forthcoming PRC-tiered approach policy; and the Concept Approval Group (CAG) Secretariat in the departmental programme/project initiatives. Researches, compiles, analyses, summarizes, and presents basic information/data on concepts and projects, and related topics.
Assists in the coordination of programme/project planning and preparation for the PRC and CAG; monitors status of programme/project proposals; takes necessary action to ensure Project Documents are completed and submitted to relevant parties for approval.
Assists in the preparation, review and revision of all the report submissions ensuring compliance with CAG and PRC guidelines, coordinating with proponents and ensuring full compliance with minimum standards for CAGPRC meetings. programme/project budget proposals; support the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
Assists in the monitoring of CAG and PRC reviews, comments and responses on programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects and obtains necessary clearances.

PROGRAMME/PROJECT MANAGEMENT

Collaborates with programme/project managers on performance reporting; liaises with relevant parties on the interpretation of the activities/services scheduled by the CAG and PRC Secretariats, and assists with reporting requirements, guidelines, rules and procedures of IPMR, Global Environment Fund (GEF), Global Climate Fund (GCF) and Open Data platforms to ensure completeness and accuracy of data submitted.
Drafts programme/project summaries, coordinates review and clearance process, prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate and other reviews.
Drafts correspondence and communications related to all aspects of programme/project administration, including work plan, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports such as Programme performance report, quarterly report; and
Serves as focal point for coordination, monitoring and expedition of programme/project implementation activities, serves as the UMOJA/IPMR data system focal point, ensuring compliance with approved Project Documents.

ADMINISTRATION

Use of Umoja and extensive liaison with diverse organizational units, including with certifying officers to initiate payment requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project approval.
Provides guidance and training to new/junior staff/UNV and performs other duties as assigned.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Perform any other duties as may be assigned

Competencies

PROFESSIONALISM: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

Completion of High school diploma or equivalent is required.

Job – Specific Qualification

Supplemental courses/technical certificate in administration, finance, budget, accounting or related fields is required.

Work Experience

A minimum of Seven (7) years of experience in programme or project administration, technical cooperation, or related area is required.
The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree
Proficiency in using advanced functions on standard computer applications, Word, and Excel, is required.
Experience using SAP ERP system, including raising travel requests, creating shopping carts and/or purchase orders is required.
Experience as a competent note taker, capable of summarizing key discussion points during meetings is desirable.
A minimum of one (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

go to method of application »

Use the link(s) below to apply on company website.

Apply via :

November 2, 2024
Administrative Assistant, (364 Days), G6

Responsibilities

Finance & Budget:

Assists in the preparation and review of financial and human resource proposals/requirements.
Consolidates budget/work programme with respect to UNON FMTS budget, trust funds, grants and procurement.
Monitors expenditures and compares with approved budget; prepares adjustments as necessary.
Assists in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
Prepares or customizes financial reports from the Umoja ERP system.
Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.

Contract Administration:

Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.
Audits the contractors’ invoices against the goods and services provided by the contractor and approved by the UN.
Processes the payment of contractors’ invoices and monitor payments.
Prepares and processes all UN forms and permissions for contractual and work Unit, Section or Service UN staff, including UN grounds passes, property passes, UN parking permits, swipe-card access and door keys.

General Administration:

Drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters.
Coordinates extensively with service units and liaises frequently with internal team members.
Performs other related administrative duties, as required (e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating seminars, conferences and translations).
Be responsible for guiding, training, and supervising the work of more junior General Service staff, ICs and Consultants.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Perform any other related duty as required.

Competencies

PROFESSIONALISM : Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
TEAMWORK : Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings
CLIENT ORIENTATION : Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Completion of high school diploma or equivalent is required.
Supplemental training in administration, finance, contract management or related area is desirable.

Work Experience

A minimum of Seven (7) years of experience in administrative services, finance, procurement, accounting, or related area is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
Experience with Enterprise Resource Planning (ERP) system is required.
Experience with contract administration within the field of facilities management, commercial operations or construction is desirable.
Experience with the requisitioning, procurement and payment process is desirable.
One (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is desirable.
NOTE: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and “Knowledge of” equals a rating of ” confident” in two of the four areas.

Apply via :

careers.un.org

November 2, 2024
Graphic Design Assistant (Multiple Positions), G6 Editor, English, P4 Senior Reviser (Chief of Unit), Arabic, P5

Responsibilities

Participates in initial meetings with clients to discuss potential design projects, e.g. substantive content, communication objectives, media (including electronically published products) and design options, technical specifications, costs, schedules/deadlines, etc.
Independently undertakes design assignments, including high priority requests, for a variety of UN-sponsored activities (e.g. major conferences, observances, events and campaigns, etc.); conceptualizes and develops design proposals for review by clients, which may include photographic, illustrative or more abstract graphic solutions.
Prepares all approved designs in electronic format for final review and printing; reviews color and print proofs as required.
Provides guidance and support throughout the project production process; coordinates and follows-up with clients and other relevant parties (e.g. copy and proofreaders, production staff, library and cartography staff, etc.) and ensures that project in on schedule.
Conceptualizes and designs the layout for web pages for new or already existing websites using online web design tools to produce the websites requested by clients including publications, video content, animations and any other information related to their meeting, event or project.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Performs other related work as required.

Competencies

PROFESSIONALISM: Knowledge of standard industry production and printing processes, including desktop publishing, design and layout. Knowledge of photography, page layout and photograph sizing. Good graphic art skills and demonstrated ability to independently develop creative designs and produce high-quality graphic material for varied print media projects (e.g. posters, brochures, press kits, book covers, book designs, etc.). Ability to handle multiple design projects simultaneously. The ability to design web pages for existing or new websites. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
CREATIVITY: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

High School Diploma or equivalent is required. Supplemental training in graphic design industry or related graphics arts study is required.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST. The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Work Experience

Seven (7) years of experience in publications production, including desktop publishing, graphic design and layout, or related area is required.
The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
Two (2) years or more of experience in web design or related area is desirable.
Experience in the use of online graphic design tools such as Canva and/or for quick website creation such as Wix or Squarespace is desirable.
One (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

go to method of application »

Use the link(s) below to apply on company website.

Apply via :

November 2, 2024
Meetings Services Assistant, G6

Responsibilities
Planning and organization of meetings:

Receives and verifies parameters and amend Meetings Requests forms from the requesting offices.
Advises clients on optimal requirements keeping in mind cost and meeting room utilization efficiency and proposes alternative arrangements when original requirements cannot be met.
Allocates and books available conference rooms for dates specified keeping in mind cost and meeting room utilization efficiency.
Responsible for updating meeting requests records in gMeets, aiming at producing accurate and credible schedules, lists of requirements and room utilization and other reports.
Electronically circulates the requests and lists of requirements to Translation and Editorial Section (TES), Interpretation Section (IS), Documents Control Unit (DCU) and Information Technology Unit (ITU) for their action as appropriate.
Informs other relevant offices in the UN as well as contractors of requirements and services that require their attention or action.

Meetings servicing:

Responsible for inputs, updates & amendment in gMeets of data on meetings servicing requirements; In consultation with superiors, responsible for meeting room allocation.
Responsible for timely and accurate posting of daily meeting schedule in digital signage system.
Responsible for meeting calendar data integrity and its timely posting to the UNON Web site.
Prepares seating arrangements and name plates for meetings in accordance with meetings requirements and UN Seating protocol.
Responsible for the verification of meeting needs and services (name plates, voting equipment, and other requirements), making sure they are in place before meetings starts.
Checks that interpreters, technical services staff, messengers and report writers are available in the Room before meetings starts.
Assist delegates to identify their seats and that all requirements are in place.
Coordinates the distribution of meetings documents (in-session) to the interpreters and report writers.
Obtains text of statements from members of delegations for distribution to the Report writers, interpreters.
Distributes approved informal texts and conference room papers to delegations in accordance with relevant regulations and procedures.
Maintain an accurate list of speakers and the countries they represent during the course of the debates.
Prepares files containing the list of speakers, texts of statements and any other documents for the secretariat and the report writers.
Trains and supervises short term meeting room clerks and other meeting services staff.

Billing, invoicing, room utilization statistics and other general office administration:

Responsible for timely and accurately reporting on services rendered and consumables usage to the relevant unit in DCS for invoice processing.
Aiming at reporting on meeting room utilization statistics, responsible for capturing accurate data of meetings serviced directly or collecting it from supervised short-term staff.
Responsible for timely entering of captured statistical data into gMeets via the CS4 procedure.
Produces room utilization statistical reports as requested for the division’s reporting to the Committee on Conferences among others.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Performs other duties as may be assigned

Competencies

PROFESSIONALISM: Knowledge of the Organization’s conference policies, procedures and practices; ability to research, select, organize and summarize information required for the preparation of meetings; the ability to perform analysis, modeling and interpretation of data in support of decision-making; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing other’s ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts following final group decisions, even when such decisions may not entirely reflect own position; shares credit for team accomplishment and accepts joint responsibility for team shortcomings.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timelines for delivery of products or services to clients.

Education

Completion of high school diploma or equivalent is required.
Supplementary training in business administration, conference management, project/programme management or information technology is required.

Work Experience

At least seven (7) years of work experience in meetings management in the UN System or similar international organization is required.
The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
Experience in the use of MS Office and data bases applications is desirable.
One (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another United Nations Official language is desirable.

Apply via :

careers.un.org

November 2, 2024
Liaison Assistant (IT), G6 Meetings Services Assistant, G4

Responsibilities

Assists the Chief in the integration of HCSU software application systems with the Host Government Departments (Ministry of Foreign Affairs, Kenya Revenue Authority, National Transport & Safety Authority, Kenya Airports Authority, Kenya Police, Department of Immigration) that support the provision of diplomatic privileges to the UN agencies, staff, consultants, interns and their dependents.
Stands in as Protocol ICT focal point between UNON-ICT, HCSU and the Host Government ICT departments in the absence of the Chief:

Ensures continuous functionality of relevant APIs (Application Programming Interfaces).
Coordinates support on software development matters, including security, data integrity and recovery; assists with needs assessment for new systems and modifications to existing systems.

Provides basic support in the design, development, implementation, and maintenance of customized workflows based on the Unit’s ProcessMaker, Data Manager and Queue management software applications:

Assists the Chief in the definition and specification of requirements; builds, tests, and modifies prototype application software based on detailed instructions; installs and maintains software systems.
Assists the ICTS team in troubleshooting, maintaining, making minor alterations to the business process management system to support daily operations.

Supports HCSU’s core client business process management application and the field office staff to ensure the smooth processing of documentation and tracking of all documentation submitted to Government offices and other UN agencies:

Provides user support to the Protocol/Liaison/Team assistants (users).
Performs ongoing reviews with users and responds to requirements; requests, implements, provides operational support, and maintains various applications.
Maintains regular contact with users and technical staff in user offices and provides support as required.
Assists the field team by maintaining the databases containing records of all internal business processes.

Reporting & Documentation:

Drafts instruction manuals and generates a variety of standard statistical and other reports.
Tracks expiry dates of documents and visas and notifies clients to initiate renewal action in good time.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.

Supervises the G5 Liaison Assistant (IT).
Performs other related duties as may be assigned from time to time.

Competencies

PROFESSIONALISM: Knowledge of relevant programming language(s) and advanced programming skills. Good technical skills, ability to participate in development and maintenance of applications, provide user support. Ability to perform analysis, modeling and interpretation of data in support of decision-making. Ability to respond to changing requirements and assignments, ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
TECHNOLOGICAL AWARENESS: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Education

Completion of High school diploma or equivalent is required. Diploma in Protocol and ICT is desirable.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. The GGST is administered to applicants when required before the administration of a written assessment and/or interview. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.

Job – Specific Qualification

Certification in ProcessMaker 3 Advanced Architect Course and or ProcessMaker 3 Developer Course is desirable.

Work Experience

A minimum of seven (7) years of relevant work experience in supporting ICT infrastructure related to integration of diverse systems is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
Experience in administration of diplomatic privileges and immunities is required.
Knowledge of legislation covering diplomatic privileges and immunities, immigration regulations and provisions of Host Country Agreements is required.
Experience with Business Process Management and the Business Process Modeling Notation (BPMN) is desirable.
Experience in Full Stack and API (application programming interface) development is desirable.
1 year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position, fluency in both English and Kiswahili / Swahili is required. Knowledge of another official United Nations language is desirable.

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Use the link(s) below to apply on company website.

Apply via :

November 2, 2024
Manager, Credit Evaluation – Personal and Private Banking

JOB DESCRIPTION

This role facilitates credit approval and management process in respect of Retail portfolio. Develop and maintain co-operative relationships between all stakeholders in the credit value chain with an aim of mitigating credit risks associated with lending, trading, and investing activities, and managing risk within acceptable parameters. The role supervises a team of Credit Analysts.

Key Deliverables

Product

Provide daily management, escalation and control of portfolio irregularities.
Make timeous, sound and pragmatic recommendations and decisions in managing accounts within portfolio.
Participate in projects as delegated from time to time. and manage excesses on portfolio.
Participate in and remain abreast of market developments.
Demonstrate complete ownership and thorough understanding of the risk profile of the Retail credit portfolio allocated
Coordinate and ensure that the post-approval implementation of facilities and legal documentation is in accordance with the conditions of sanction.
Coordinate research in respect of industry and market risk in relation to counter party exposures on the underlying portfolio.
Articulate credit appetite based on risk appetite for sector and give guidance structure of deals and documents (legal and collateral) required

Strategy

Collaborate with Chief Credit Officer in relation to design, implementation of the Credit policy, risk controls, credit frameworks, credit products and delivery of catalogue services

Risk, Regulatory, Prudential & Compliance

Undertake quantitative and qualitative financial analysis to develop a comprehensive understanding of counter party risks for new or increased facilities. Conduct annual risk reviews on the existing portfolio base.
Stay attuned to industry and market risk developments and trends in relation to counter party exposures and their impact on the underlying portfolios.
Formulate and recommend and/or evaluate credit proposals, with a comprehensive risk assessment for new or increased facilities, as well as annual risk reviews on the existing portfolio base. This will usually entail visiting the customer and engaging at MD (Managing Director), FD (Financial Director) or FM (Financial Manager) level, and where necessary. Present applications to Credit committees consisting of Exco members
Follow up and address non-adherence to terms and conditions of sanction by counter parties; to consider the inherent risk therein and to make recommendations as to action to be taken to regularise or mitigate such increased risk.
Develop and manage relationships with key internal and external stakeholders proactively
Hold primary relationship with clients and handle all aspects of client interaction including coordinating and execution of transactions.

Client

Design and monitor implementation of the credit approval SLAs

Data

Supervise the preparation and presentation of reports

People

Oversee the moderation and relative distribution of performance appraisals in line with overall business performance for the area.
Determine the people strategy for the area, together with Human Capital for the area, with a focus on talent management, resourcing, development and retention
Participate in the development and execution of training of Retail Credit Approval staff

QUALIFICATIONS
Minimum Qualifications

Type of Qualification: First Degree
Field of Study: Business Commerce

Experience Required

Risk & Corporate Affairs
Credit Risk-BCC
Experience Required: 5-7 years
experience pertaining to credit risk management, understanding the Bank’s products and facilities and where risks lay in these facilities. Strong knowledge of various legislative requirements, including registration processes.
Transactional Products & Services
Product Management
Experience Required: 3-4 years
Knowledge of the Bank’s systems, policies and procedures in order to optimally draw on available information to manage and control the post-credit granting process.
Client Solutions Management
High Nett Worth Relationship Management
Experience Required: 1-2 years
Comprehend the contingencies that may occur under exceptional conditions particular pertaining to assets of large cooperate organsitions. Customer interaction contribute to the understanding amongst Branch Business Support, the turnaround times that will influence and initiate improvement.

ADDITIONAL INFORMATION
Competencies:

Generating Ideas
Exploring Possibilities
Providing Insights
Examining Information
Interpreting Data
Articulating Information
Team Working
Understanding People
Meeting Timescales
Upholding Standards
Taking Action
Banking Process & Procedures
Compliance
Risk Management
Risk Identification
Product Related Systems (Consumer Banking)
Product and Services Knowledge
Managing Tasks
Creative Problem Solving

Apply via :

www.standardbank.com

November 1, 2024