Jobs Kenya

Job Experience: Experience of 1 – 7 years

  • Administrative Assistant Environmental Management Intern

    Administrative Assistant Environmental Management Intern

    Responsibilities
    Business Relationship Management  

    Organizes business analysis meetings, reviews client requirements and maps to existing ICTS services and SLAs in liaison with Service owners.  
    Drafts new client SLAs aligned to the ICTS Common Back Office service lines and manages the onboarding of new clients to ICTS Services.  
    Maintains positive working relationships with clients and counterparts through the establishment of a client communications plan and regular client feedback mechanisms.  
    Maintains ICTS Service catalogue, rate cards, Service KPIs and SLA processes for new and existing clients.
    Manages, designs, creates, produces and maintains client facing documentation for relevant services, systems and products; manages and administers changes to user documentation in accordance with prevailing change management and operation procedures.  
    Assists in developing and improving internal processes and standard operating procedures to support the BRM function.
     Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.  
    Assists with visualizations and updating information material such as web pages or brochures.  

    Human Resources Management

    Initiates, reviews, processes and follows-up on actions related to the administration of the unit’s human resource activities, e.g., recruitment of staff and consultants, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.  
    Responds to queries and provides information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service, duties and responsibilities, and entitlements under the Staff Rules and Regulations.  
    Enters, maintains and certifies administrative data and records for time and attendance, performance appraisal, etc. in electronic information systems.
    Oversees the maintenance of vacancy announcement files and keeps track of status of vacancy announcements.  
    Monitors staffing table and prepare relevant statistical data/charts.  

    General Administration  

    Provides strategic support to the Service Chief in the management of the Front Office.  Drafts routine correspondence to respond to queries in respect to relevant administrative, financial audit, personnel matters.
     Performs other related administrative duties, as required (e.g., operational travel programme; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating seminars, conferences and translations).  
    Prepares purchase requisitions for services, equipment and supplies and coordinate timely delivery of goods and services.  
    May be responsible for guiding, training, and supervising the work of junior staff members.  

    Contract Administration  

    Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.  Audits the contractors’ invoices against the goods and services provided by the contractor and approved by the UN.  
    Processes the payment of contractors’ invoices and monitor payments.  
    Prepares and processes all UN forms and permissions for contractual and work Unit, Section or Service UN staff, including: UN grounds passes, property passes, UN parking permits, swipe-card access and door keys.

    Competencies

    PROFESSIONALISM: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations.  Able to perform analysis, modelling and interpretation of data in support of decision-making. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.  
    PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments. Adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
     CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

    Education

    High school diploma or equivalent is required.  Supplementary courses or additional training in administration, human resources, finance or other related field is desirable.

    Work Experience

    A minimum of seven (7) years progressively responsible experience in administration, business relationship management, human resources or related area is required.
    The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first-level university degree or higher.    
    One (1) year or more of experience in data analytics or related area is desirable.    
    Experience in the United Nations System or other comparable international organization is desirable.    
    Experience working with ERP systems, such as Umoja, is desirable.

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Programme Management Assistant Knowledge Management and Communications Consultant Programme Management Officer Public Information – Digital Strategy

    Programme Management Assistant Knowledge Management and Communications Consultant Programme Management Officer Public Information – Digital Strategy

    Responsibilities

    Provides assistance in support of planning and implementation activities/processes for, typically, a large and highly complex component of the departmental programme/project initiatives.    
    Researches, compiles, analyses, summarizes, and presents basic information/data on specific programmes/project and related topics.  
    Assists in the coordination of programme/project planning and preparation; monitors the status of programme/project proposals; follows up to ensure project documents are completed and submitted to relevant parties for approval.  
    Assists in the preparation and analysis of programme/project budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget estimates.    
    Assists in the monitoring and evaluation of programmes/projects; categorizes, updates, tracks, and analyses data related to programmes/projects; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; follows up on the preparation of  revised budget estimates  and clearances of budget revisions, expenditures, and obligations; initiates verification of the availability of funds; ensures necessary approval and entry in the computerized budget system; and initiates financial authorizations for expenditures by finance colleagues.  
    Collaborates with programme/project managers on performance reporting; provides assistance on reporting requirements, guidelines, rules, and procedures; and ensures the completeness and accuracy of the data submitted.  
    Drafts programme/project summaries, coordinates review and clearance processes.  
    Serves as focal point for coordination, monitoring and expedition of programme/project   implementation activities, involving extensive liaison with diverse organisational units to initiate requests, obtain necessary clearances, process, and follow-up on administrative actions and issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in workshops, authorization of payments, disbursement of funds, procurement of equipment and services.  
    Prepares, maintains, and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials and notes.    
    Drafts correspondence and communications related to all aspects of programme/project administration, as well as compiles unit contributions for a variety of periodic reports.  
    Provides general administration support to the team.    
    Assists with the collection and analysis of data as well as the preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning, and decision-making.  
    Assists with visualizations and updating information material such as web pages or brochures.    
    Performs other duties as assigned.

    Competencies

    PROFESSIONALISM: Knowledge of internal policies, processes, and procedures generally and in particular those related to programme / project administration, implementation and evaluation, technical cooperation, programming, and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units.  Ability to identify and resolve a range of issues/problems and problems, work well with figures, undertake basic research, and gather information from standard sources. Ability to perform analysis, modeling, and interpretation of data in support of decision-making. Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.  
    PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; and uses time efficiently. 
    CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

    Education

    High school diploma or equivalent is required.

    Job – Specific Qualification

    Additional technical training in Programme, Administration, Accounting, Finance or other relevant field is desirable.    

    Work Experience

    A minimum of seven (7) years of experience in programme or project administration, technical support, or other related fields is required. 
    The minimum number of years of relevant experience is reduced to five (5) years for candidates who possess a first-level university degree or higher.    
    Experience in the monitoring and evaluation of programmes/projects is desirable.    
    Experience with Global funds such as the Global Environment Facility (GEF) is desirable.    
    Experience working with an enterprise resource planning (ERP) system is desirable.    
    Experience working with an international organization is desirable.   
    One (1) or more years of experience in data analytics or a related area is desirable.

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Finance and Budget Assistant Senior Finance and Budget Assistant Administrative Assistant Team Assistant

    Finance and Budget Assistant Senior Finance and Budget Assistant Administrative Assistant Team Assistant

    Responsibilities
    BUDGETING:

    Prepares supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
    Assists managers in the elaboration of resource requirements for budget submissions.
    Undertakes research and provides support to higher level Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies.
    Monitors expenditures and compares with approved budget; prepares adjustments as necessary.
    Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
    Assists in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
    Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
    Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.

    ACCOUNTING:

    Creates accounts payable financial documents in line with the financial rules and regulations.
    Reviews and analyses of various accounting data, financial statements input and preparation of reports.
    Prepares supporting financial documents and ensures completeness, accuracy and validity of requests in line with applicable policies, procedures, rules and regulations before submission to Supervisor.
    processes accounting adjustments and corrections in line with requests submitted by Clients and approved by the Supervisor.
    Analyses and clears open item managed accounts (OIM) in the ERP system (Umoja), initiate and coordinate corrective follow on action.
    Performs reconciliation of general and sub ledger accounts and clears suspense accounts.

    PAYROLL AND BENEFITS ADMINISTRATION:

    Performs Payroll comparison and data validation of simulation runs (in HANA Payroll Analysis Tool); Prepares Payroll data for monthly mass upload files (direct payroll deductions/payments).
    Audits various accounting transactions, e.g., payroll, education grants, final payments, income tax returns, etc. to ensure correctness of disbursement and adherence to relevant staff rules, financial regulations and rules, ST/AI issuances or practices.
    Provides information to Pension Fund participants and beneficiaries on participation entitlements and benefits and prepares year end pension schedules for financial statement reporting;
    Monitors all insurance transactions including those involving participants on non-Headquarter payroll but covered under Headquarters insurance plans.
    Monitors all insurance transactions including those involving participants on non-Headquarter payroll but covered under Headquarters insurance plans.

    GENERAL:

    Keeps up to date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
    Maintains and keep up-to-date files.
    May be responsible for providing guidance, training and daily supervision to other general service staff in the area of responsibility.
    Performs other related duties, as assigned.
    Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
    Assists with visualizations and updating information material such as web pages or brochures.
    Perform other related duties, as assigned.

    Competencies

    PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment; Knowledge, skills and ability to extract, interpret, analyze and format data across the full range of finance and budget functions; The ability to analyze and interpret data in support of decision-making and convey resulting information to management; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
    CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
    ACCOUNTABILITY: Takes ownership of all responsibilities and honors commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

    Education

    Completion of secondary education/ high school diploma is required. Supplemental courses/ training in finance, administration, project management or related field is desirable. A recognized accountancy qualification (e.g. Certified Public Accountant (CPA), Association of Chartered Certified Accountants (ACCA), Chartered Institute of Public Finance Accountants (CIPFA) is desirable.

    Work Experience

    A minimum of seven years (7) of experience in finance, budget or related area is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree. Experience with the Human Capital Management (HCM) module of SAP, PeopleSoft, or similar ERP system is required. Experience in processing payroll in an international organization is desirable. Experience working with a large global organization’s systems and procedures is desirable. One (1) year or more of experience in data analytics or related area is desirable.

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Head of Unit – Macro Fiscal and Debt Analysis

    Head of Unit – Macro Fiscal and Debt Analysis

    JOB SUMMARY 

    The role entails setting the overall vision for the unit, leading research conceptualization, defining research approaches and objectives, managing the delivery of a complex work agenda and fundraising for the unit. The unit has two broad areas of focus in the medium-term: generation of research evidence for policymakers to foster effective and equitable fiscal consolidation and developing evidence-based alternative approaches to financing for development. Guided by the institutional strategic plan and the overall research strategy, the Head of Unit will develop these workstreams further, defining their boundaries and policy goals, and the unit’s growth path. He/ She will manage a team of senior and junior research analyst(s) who will contribute to the unit’s workstreams.
    The Head will have extensive experience in policy research, advising senior officials in economic, fiscal, and public finance management policy, team management. Ability to build relationships with senior members of government, effectively communicate to a range of audiences, and provide leadership and project management skills is critical. 

    DUTIES AND RESPONSIBILITIES

    Develop and implement a research strategy for the unit that is aligned to the overall research strategy and organizational strategy
    Conceptualize and oversee development of key research products that advance the goals of the Unit
    Develop and represent the organization’s standpoint on key policy areas
    Mentor staff of the unit and provide quality control, in tandem with the Senior Technical Advisor, and Director of Research, on conceptualization, implementation and writing of research work
    Work closely with the communications department to ensure that work products reach and influence key audiences
    Ensure that effective research projects are completed throughout the year, feeding regular content to stakeholders.
    Actively work towards the achievement of the organization’s Vision and Mission.
    Abide by and work in accordance with the organization’s key guiding principles.

    QUALIFICATIONS AND EXPERIENCE 

    Post Graduate Degree in Economics, Public Policy, Public Finance, or a related field.
    Minimum of seven years’ experience in designing and executing policy research, of which at least two years should be within the private or civil society sector.
    At least three years’ experience managing a team
    At least one year of experience in fund-raising for research as part of a previous job
    Demonstrated experience of statistical packages and/ or data analysis software (e.g., SPSS, Excel, Epi Info, SMART, STATA, R, Eviews) and advanced computer skills (word-processing, spreadsheets, and databases) are a must

    KNOWLEDGE AND SKILLS 

    Possess specialist knowledge in research methods and strong research writing 
    Ability to implement research projects 
    Use initiative and creativity to solve routine problems in relations to research projects methodological, and technical challenges
    Ability to lead, schedule and coordinate work of a team.
    Ability and willingness to train and mentor others
    Effective written and oral communication, organizational and management skills.
    Commitment to continually update knowledge in macroeconomic policy

    If you believe your qualifications and career objectives match the above role, please submit your application dossier. This should include a one-pager cover letter matching your skill and experience to the role and a detailed resume of no more than 5 pages.Our client is an equal opportunity employer.Interested candidates should send their application to: hr@strategycenter.co.ke, on or before 24th April 2024. Kindly note that CVs will be evaluated on a rolling basis.If you are not contacted by 15th May 2024 at 5.00 p.m. East African Time, please note you were not successful.

    Apply via :

    hr@strategycenter.co.ke

  • Head of Unit – Macro Fiscal and Debt Analysis

    Head of Unit – Macro Fiscal and Debt Analysis

    JOB SUMMARY 

    The role entails setting the overall vision for the unit, leading research conceptualization, defining research approaches and objectives, managing the delivery of a complex work agenda and fundraising for the unit. The unit has two broad areas of focus in the medium-term: generation of research evidence for policymakers to foster effective and equitable fiscal consolidation and developing evidence-based alternative approaches to financing for development. Guided by the institutional strategic plan and the overall research strategy, the Head of Unit will develop these workstreams further, defining their boundaries and policy goals, and the unit’s growth path. He/ She will manage a team of senior and junior research analyst(s) who will contribute to the unit’s workstreams.
    The Head will have extensive experience in policy research, advising senior officials in economic, fiscal, and public finance management policy, team management. Ability to build relationships with senior members of government, effectively communicate to a range of audiences, and provide leadership and project management skills is critical. 

    DUTIES AND RESPONSIBILITIES

    Develop and implement a research strategy for the unit that is aligned to the overall research strategy and organizational strategy
    Conceptualize and oversee development of key research products that advance the goals of the Unit
    Develop and represent the organization’s standpoint on key policy areas
    Mentor staff of the unit and provide quality control, in tandem with the Senior Technical Advisor, and Director of Research, on conceptualization, implementation and writing of research work
    Work closely with the communications department to ensure that work products reach and influence key audiences
    Ensure that effective research projects are completed throughout the year, feeding regular content to stakeholders.
    Actively work towards the achievement of the organization’s Vision and Mission.
    Abide by and work in accordance with the organization’s key guiding principles.

    QUALIFICATIONS AND EXPERIENCE 

    Post Graduate Degree in Economics, Public Policy, Public Finance, or a related field.
    Minimum of seven years’ experience in designing and executing policy research, of which at least two years should be within the private or civil society sector.
    At least three years’ experience managing a team
    At least one year of experience in fund-raising for research as part of a previous job
    Demonstrated experience of statistical packages and/ or data analysis software (e.g., SPSS, Excel, Epi Info, SMART, STATA, R, Eviews) and advanced computer skills (word-processing, spreadsheets, and databases) are a must

    KNOWLEDGE AND SKILLS 

    Possess specialist knowledge in research methods and strong research writing 
    Ability to implement research projects 
    Use initiative and creativity to solve routine problems in relations to research projects methodological, and technical challenges
    Ability to lead, schedule and coordinate work of a team.
    Ability and willingness to train and mentor others
    Effective written and oral communication, organizational and management skills.
    Commitment to continually update knowledge in macroeconomic policy

    If you believe your qualifications and career objectives match the above role, please submit your application dossier. This should include a one-pager cover letter matching your skill and experience to the role and a detailed resume of no more than 5 pages.Our client is an equal opportunity employer.Interested candidates should send their application to: hr@strategycenter.co.ke, on or before 24th April 2024. Kindly note that CVs will be evaluated on a rolling basis.If you are not contacted by 15th May 2024 at 5.00 p.m. East African Time, please note you were not successful.

    Apply via :

    hr@strategycenter.co.ke

  • Director, Channel Strategy and Recruitment, Immediate Consumption, Africa Director, eCommerce, Africa

    Director, Channel Strategy and Recruitment, Immediate Consumption, Africa Director, eCommerce, Africa

    This role serves as the lead in the organization between the category/brand teams and commercial operating teams to communicate initiatives to bottlers and customer teams. The successful candidate should be able to demonstrate, relationship building and leadership capabilities while working across multiple channels.

    What You’ll Do for Us 

    Represents the total Trademark commercial perspective in all discussions/decisions across bottler network and communicates initiatives to bottlers and customer teams.
    Ensure representation of channel needs and proper translation of brand strategies across retail & foodservice channels.
    Partners with brand team to ensure commercial leadership organization serves as a single source of direction delivering and transformation brand strategies into actionable plans.
    Responsible for the development, implementation, and achievement of annual commercial business plan.
    Align channel input on price/pack architecture and ensure channel coherency and directs and steward’s commercial development of all new item introductions
    Lead collaboration with Revenue Growth Management functions to develop tools and tracking for sales teams to ensure maximization of revenue and gross profit.
    Support category/brand teams in determining program budget, manages the program allocations across channels/customers and re-allocates funding based on performance.
    Supports Commercial Leadership category strategic planning and performance management.
    Lead development of tools and tracking to ensure profitable growth across the portfolio.
    Partners with product/package leads in creation of brand/ package launch decks/PAGS for delivery to channel planning and sales teams for use in the market

    Qualifications & Requirements 

    Bachelor’s degree in Marketing, Business, or another related field.
    5-7 years of experience, preferably in the consumer goods/beverages industry
    Leadership and experience working across multiple channels – e.g., large store, small store, and Foodservice/On Premise channels.
    Experience in brand and category management, coordinating pricing and promotions, and customer and sales.
    Demonstrates strong business acumen through the ability to create a 1-3-year business plan for brand/category and a path to achieve that vision, anticipating future trends and needs in the marketplace and business; demonstrates innovation/creativity.
    Demonstrate the ability to effectively communicate and build relationships at all organizational levels; communicates long-term vision and shorter-term opportunities through clear & simple messages.
    People leadership/management – specifically, managing virtual teams and influencing multiple stakeholders with different priorities.
    Strong track record of leadership across cross-functional teams

    Skills

    Influencing; Communication; Strategy Development; Systems Thinking; Marketing Activation; Influence; Marketing Execution; Teamwork; Engaging Leadership; Marketing Strategies; Channels Strategy; Project Management

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Security Lieutenant

    Security Lieutenant

    Responsibilities
    Within delegated authority, the Security Lieutenant (Fire) will be responsible for the following duties: 

    Conduct daily briefings and assign fire officers to various functions or posts; Supervise fire officers on duty to ensure they discharge their functions appropriately. 
    Carry out regular physical inspections of installations on the complex for irregularities; Ensure weekly checks on all fire equipment to ensure they are operational and warning signs are displayed in designated areas. 
    Lead and supervise a team of fire officers in case of an outbreak and/or other emergencies; brief Officers under command of possible fire-safety threats and related operational plans. 
    Assist in the training and evaluation of Fire Officers, Building Marshals, and Floor Wardens.
    Ensure state of readiness of all technical equipment within the Fire and Safety Unit, report shortcomings to the Chief. 
    Oversee general maintenance of the fire engine, including minor repairs; Make recommendations to the Chief/Deputy Chief on operational matters and assist in the preparation of fire-safety plans and response procedures. 
    Train Officers in fire prevention and fighting techniques, counsel, coach and guide them; Conduct fire and emergency evacuation drills with staff members. 
    Provide periodical training for Fire Marshals and Wardens; Prepare written reports of all unusual incidents and Make recommendations on basic security and fire safety operations.
    Prepares and reviews incident reports of the Unit; guarantees that all incidents and complaints reported are effectively addressed. 
    Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
    Assists with visualizations and updating information material such as web pages or brochures.
    Performs all other related duties, as required.

    Competencies

    PROFESSIONALISM: Knowledge of United Nations Security policies, procedures and practices; Demonstrates sound judgment in applying United Nations Security policies, procedures and practices and in applying technical expertise to resolve a range of protection issues/problems; Ability to lead and motivate officers under command as well as manage and evaluate performance of officers under command; Demonstrated decision-making capacity; Shows pride in work and in achievements; Ability to perform analysis, modeling and interpretation of data in support of decision-making; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
    TEAMWORK:  Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
    CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

    Education

    Completion of secondary education/ high school diploma is required.
    Additional security or military training is required. Training in a recognized fire and safety institution required. Must have passed the United Nations Security Officer Test (SOT). 
    A Certification in technical fire protection, rescue operations, hazardous materials (basic) is required.

    Work Experience

    Seven years of experience in all areas of the security operation within the UN or similar international organization security service, including fire prevention and suppression, hazardous material response, physical security, personal protection, strategic and operational planning, investigation, emergency medical and video imaging badge systems and methods of instruction or related area is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
    A  minimum of 2 years of experience in public fire service in a supervisory role is required.
    Substantive experience in supervisory responsibility of fire services in a public fire service management in a supervisory role is desirable.
    One (1) year or more of experience in data analytics or related area is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

    Apply via :

    careers.un.org

  • Programme Management Assistant

    Programme Management Assistant

    Responsibilities

    Assists in the coordination of programme/project planning and preparation.
    Monitors status of programme/project proposals.
    Takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
    Assists in the monitoring and evaluation of programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions.
    Prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; ensures necessary approval and entry in computerized budget system; initiates financial authorizations for expenditures.
    Collaborates with programme/project managers on performance reporting; consults with relevant parties on the interpretation of the activities/services scheduled in the PB and various planning instruments such as the medium-term plan and internal work plans.
    Provides assistance on reporting requirements, guidelines, rules, and procedures and ensures completeness and accuracy of data submitted.
    Supports organization of workshops and meetings, including travel of participants, procurement of services, DSA payments, liaison with UNON, etc.
    Supports follow-up on key administrative tasks (recruitments, procurements, contribution agreements, implementing partners contracts etc) including liaison with the Management, Advisory and Compliance Services.
    Serves as focal point for coordination, monitoring and expedition of programme/project   implementation activities, involving extensive liaison with a diverse organizational units to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organization of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
    Prepares, maintains, and updates files (electronic and paper) and internal databases.
    Drafts correspondence and communications related to all aspects of Branch administration, including work plan and budgets, revisions, and other related issues, as well as prepares Branch contributions for a variety of periodic reports.
    Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
    Assists with visualizations and updating information material such as web pages or brochures.

    Competencies

    PROFESSIONALISM :  Knowledge of United Nations or other international organization policies, processes, and procedures generally and those related to programme /project administration, implementation and evaluation, technical cooperation, programming, and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units.  Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
    ACCOUNTABILITY : Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost, and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight, and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
    CLIENT ORIENTATION : Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

    Education

    High school diploma or equivalent is required.

    Work Experience

    A minimum of seven (7) years’ experience in programme or project administration/coordination, technical cooperation, international development, or related area is required.
    Experience in servicing meetings is required.
    Experience working with UN system entities or related international organization is desirable.
    Experience in front office management and handling sensitive and confidential information is desirable.
    Experience in using Enterprise Resource Planning (ERP) systems such as Umoja/SAP and ERP applications used for programme support such as Integrated Planning, Management and Reporting (IPMR) is desirable.
    At least two (2) years of experience in supporting a senior officer or similar setting is desirable.
    Experience in supporting project implementation process is desirable.
    Experience providing guidance or training to more junior staff is desirable.
    One (1) year or more of experience in data analytics or related area is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is desirable.
    NOTE: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and ” Knowledge of” equals a rating of ” confident” in two of the four areas.

    Apply via :

    careers.un.org

  • Procurement Assistant (For Rostering Purposes)

    Procurement Assistant (For Rostering Purposes)

    Responsibilities

    Reviews, records and prioritizes purchasing requests and obtains additional information/documentation as required; provides assistance to requisitioners in preparing scope of work and specifications of goods and services; proposes product substitutions consistent with requirements to achieve cost savings; determines the availability of funding sources.
    Identify and recommend sources of procurement; interview potential suppliers.
    Produces tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of the requirements and cost of procurement involved.
    Prepares abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible with due consideration to quality, delivery time, prompt payment and other discounts, transportation costs, etc.
    Enters into negotiation of terms and conditions of orders under the guidance of Procurement Officers; obtains credit and other information on proposed suppliers.
    Finalizes purchase orders and contracts for approval by the Procurement Officer; may authorize purchases in line with delegated signature authority, and, if required, prepares submission to the Contracts Committee for review and subsequent approval by the authorized official.
    Resolves issues/problems related to delivered goods, including discrepancies between purchase orders and items/quantities shipped or received; prepares and signs Return to Vendor forms for unacceptable and/or damaged goods received.
    Maintains relevant internal databases and files; keeps track of any contractual agreements, direct provisioning contracts, etc. and informs affected users of contractual rights and obligations.
    Researches, retrieves and presents information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market.
    Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
    Assists with visualizations and updating information material such as web pages or brochures.
    Drafts a variety of correspondence.
    Performs other duties as assigned.

    Competencies

    PROFESSIONALISM: Knowledge of procurement policies, processes and procedures and of purchasing and accounting techniques; knowledge of financial rules and regulations and ability to research and gather information from a variety of standard sources and to apply good judgment in the context of assignments given; the ability to perform analysis, modeling and interpretation of data in support of decision-making; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.  
    TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.  
    CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

    Education

    Completion of high school diploma or equivalent is required. 
    Supplementary courses or additional training in procurement functions is highly desirable.

    Work Experience

    A minimum of seven (7) years of progressively responsible experience in procurement or related area of which at least two (2) years of work experience in acquisition of strategic, high-value and varying complexity that supports the needs of multiple organizations such as United Nations Entities is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
    Demonstrated experience in collaborative procurement of goods/services that serve the common needs of multiple organizations such as UN Entities is required.
    Demonstrated experience in participating in procurement working group or similar network which involves multiple organizations such as UN Entities is desirable.
    Experience working with a Systems, Application and Products (SAP) system or another Enterprise Resource Planning (ERP) system is desirable.
    One (1) year or more of experience in data analytics or related area is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.
    NOTE: ‘Fluency’ equals a rating of ‘fluent’ in all four areas (speak, read, write and understand) and ‘Knowledge of’ equals a rating of ‘confident’ in two of the four areas.

    Apply via :

    careers.un.org