SPECIFIC TASKS OF THE CONSULTANCY
Under the direct supervision of the Programme Manager Immigration and Border Management (IBM), and in close collaboration with Association of Skilled Migrants of Kenya (ASMAK), National Employment Authority (NEA) & Youth Enterprise Development Fund (YEDF), the incumbent will be responsible for designing a dynamic website for departing labour migrants.
In particular he/she will;
Link the Website to the Official National Employment Authority (NEA) Website.
Create a Graphic design template for booklets, brochures, photo and video gallery.
Create an online platform for forum discussions for potential migrant workers to directly communicate online.
Develop an online discussion platform forum.
Tangible and measurable output of the work assignment.
Meet with IOM and partners mentioned above collectively and individually to identify expectations and features of the website.
Meet with key stakeholders, virtually or in person, to gather input on their views on useful content and features for the labour migrant’s website. Key stakeholders include Association of Skilled Migrants of Kenya (ASMAK), National Employment Authority (NEA) & Youth
Enterprise Development Fund (YEDF) representatives of Kenyan Embassies abroad in the GCC countries (e.g., Qatar, Saudi and UAE).
Conceptualize and propose at least two dynamic website designs for consideration by National
Coordination Mechanism on Migration Secretariat.
Based on in feedback and input from stakeholders mentioned on preliminary designs, finalize the website structure taking into account the following minimum requirements:
Clear catalogs and folders for data and page storage.
Attractive site and page layout.
Easy for end users to use, with flexible navigation and search functions
Easy for IOM staff to update, maintain, backup, and restore
Hit counter to count visits to the site and web pages visited
Email functions
Host virtual meetings
Official launch of the website
Provide written guidelines to NEA staff on:
How to maintain the website (roles, access, passwords, etc.)
How to upload new content
Recommended frequency of maintenance and updates
How to maintain anti-hacker and anti-virus provisions
Backup and restore functions
Recommendations for software, hardware, and other back-end applications related to web development.
Design and establish anti-hacker and anti-virus plan for the website.
Make recommendations for website hosting service and support the go live.
Guarantee work and provide maintenance services for not less than two months.
Conduct training for NEA staff who will assume responsibility for website maintenance to ensure they have the skills necessary to update and maintain the website.
Coordinate with IOM and stakeholders to gather contents for the initial website, and include information on website (e.g., informational text, documents, pictures, HTML documents, graphics, etc.)
CORE DELIVERABLES
Provide basic structure of the website in English Language
Home page
Static pages
Dynamic Pages
Promotion of legal channels of recruitment employment abroad.
Publication channel: 1 and updates per year.
Embassies abroad in GCC countries.
Diaspora Associations.
Emerging trends in job market in Kenya.
Functions:
Subscribe email
In site search
Weibo repost
Analytics
Photo and Video gallery (optional)
Automatic homepage recover (optional)
SCHEDULE OF PAYMENT TIED TO DELIVERABLES
Deliverable 1, (20%) due by end of 2nd week
Two website design options
Meetings with stakeholders on the website
Deliverable 2, (30%) due by end of 6th week
Report on consultations
Ready to launch website structure and content.
Written guidelines
Deliverable 3, (50%) due by end of 8th week
Training conducted
Host virtual meetings
Official launch of the website
QUALIFICATION AND COMPETENCIES REQUIRED
Education and Experience
Completed Bachelor’s degree or equivalent in Information Technology and Communication (ITC), Communication, Marketing or other related discipline.
Candidates should demonstrate their qualifications and proven experience in the graphic design and technical implementation of user interfaces in a web-based environment.
Candidates should provide a portfolio containing examples of their achievements
Behavioural
Takes responsibility and manages constructive criticism;
works effectively with all clients and stakeholders;
promotes continuous learning; communicates clearly;
takes initiative and drives high levels of performance management;
plans work, anticipates risks, and sets goals within area of responsibility;
displays mastery of subject matter;
contributes to a collegial team environment;
creates a respectful office environment free of harassment and retaliation, and promotes the prevention of sexual exploitation and abuse (PSEA);
incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation;
displays awareness of relevant technological solutions;
works with internal and external stakeholders to meet resource needs of IOM.
Technical
Solid understanding of user interface design principles and conceptual design.
Passion for staying up-to-date on the latest web technologies and trends.
Advanced level of proficiency using industry-standards for web development.
Solid experience in using web technologies HTML5, JavaScript, Bootstrap, jQuery and consuming and creating web services.
Expert knowledge of .NET, SQL, and C# and server-side UI design patterns.
Expert knowledge of Angular JS and similar front-end JavaScript frameworks.
Language
Fluency in both written and spoken English and Kiswahili is highly desirable.