The Warehouse Officer will be responsible for managing the Warehouse Staff and facilities and ensuring that safety is always observed and warehouse well secured. S/he will check and inspect all goods received for quality and specification as per bill of loading/packing list/waybills/invoice and ensure proper recording.
The role is responsible for managing the stores paper work and preparing stock reports on a weekly and monthly basis.
Responsibilities for the Warehouse Officer Job
Checking and inspecting of all goods received for quantity and specification as per bill of loading/packing list/waybills/invoice and ensuring proper recording.
Ensuring that fumigation is done when necessary, extinguishers well positioned and checked regularly, warehouse and surroundings always clean and well-lit and preventing unauthorized persons entering the warehouse.
Inventory is done to ascertain the correctness of stock with records at any point in time and for damages or otherwise.
Ensuring proper stacking/packing, spacing is done to allow verification and free movement and avoid accident.
Ensuring that safety is always observed and warehouse well secured.
Preparing stock report on weekly basis and ensuring that records are well maintained.
Any other duties as may be assigned by Supervisor from time to time.
Expected Results
Performance of Warehouse Staff is to the expected AAHI standards and security of the facilities is secure and safe.
All goods received are checked for quantity and specification as per bill of loading/packing list/waybills/invoice and are properly recorded.
All goods issued are certified and checked for quantity and are authorized and recorded.
Note: This job description is an addendum to the employment contract breaking down the tasks to be done by an employee. It can be varied from time to time in consultation with the post-holder in the light of change in strategic objectives or for other reasons advanced by the employer.
Regular Inventory conducted to ascertain the correctness of stock with records at any point in time and for damages where needed.
Weekly/monthly stock report are prepared and records well maintained.
Proper stacking/packing, spacing is done to allow verification and free movement and accidents avoided.
Safety measures always observed and warehouse is well secured.
Weekly/monthly warehouse reports submitted on time.
Warehouse Officer Job Qualifications
University degree in Logistics/Warehouse Management/Business Administration or equivalent.
Minimum 5 years’ professional experience in warehouse management or comparable role.
Skills and Competencies
Experience in Logistics/Warehouse management
Very good working knowledge of ICT technologies (related software, email, internet and computer applications)
Ability to take initiative and work independently
Good organisational and team skills.
Highly organised
Attention to detail
INGO experience and understanding of humanitarian sector- an added advantage.
Commitment to and understanding of AAH-I’s vision, mission and values.
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