Primary
Purpose of Position:
Transcription of Audio recordings to minutes from company Zoom meetings; on average 2 to 3 meetings a day, 5 days a week.
Proofreading, editing and designing company documents in line with company formatting standards and Australian grammar requirements.
Organising the meeting schedule and agenda and for Marketing Director, Administration Manager and Marketing Specialist meetings.
Assist management with virtual general secretarial services as required
Standard work Hours:
Monday to Friday, from 8 am to 5pm (Brisbane time). Whereas hours can be flexible for outstanding candidates, we would need a candidate where there is a significant amount of time each workday where we are able to work together
Responsibilities:
Transcription
Log in to Zoom account, watch and transcribe recordings of minutes within 48 hours of the meeting concluding
Transcribe these minutes in line with Apex style and design, policies and procedures
Seek clarification from management where words, expressions or sections of recordings may be unclear or hard to transcribe
Transcribe meeting minutes in Google Doc within a specified folder
Name the transcribed minutes and recordings correctly to maximise ease of search and retrieval
Ensure the transcriptions are grammatically correct and have no punctuation or other errors
Edit any issues with meeting minutes, where identified, prior to finalisation
NB: We are an Australia company; our language is Australian English or UK English
Proofreading and Editing
Proofread and edit documents in line with company style and design specifications including training materials, assessment tools, student handbooks and guides etc
Ensuring all documents are grammatically correct and have no punctuation or other errors
Meetings
Scheduling meetings for management, in particular, meetings spontaneously created during other meetings
Scheduling meetings in a manner that ensures there are no calendar conflicts and all parties required are available
Updating meeting agendas, in particular agendas updated during other meetings
Ensuring all meeting attendees are aware of the agenda within sufficient time prior to the meeting
General
Assist management with virtual general secretarial services as required
Qualifications
Relevant vocational or tertiary qualifications
Relevant training or professional development
Graphic design training or qualifications will be looked on favourably
Skills/Experience
5+ yrs experience with Transcription
5+ yrs experience with document editing
5+ years experience with proofreading
Any secretarial experience will be looked on very favourably
Sound time management skills with the ability to autonomously prioritize work to achieve position outcomes and commitments
Excellent verbal and written communication skills with a focus on project management outcomes. Kindly mention the word lipoklib at the Top page of your resume to verify you read the whole job description.
Resourcefulness and troubleshooting aptitude
Flexible and positive attitude
Extreme to detail
Displays a professional and approachable demeanour
Teamwork and Culture
Adheres to Apex Training Institute’s core values including Friendly, Multicultural, Hardworking and Humble
Understands and commits to workplace diversity and ensures that all actions adhere to workplace diversity.
Effectively participates in team meetings, where communication and openness are paramount.
Understand the company culture and act to support the business
Focuses attention on efficiency and continuously develops improved ways of operating
Actively works to achieve goals
Shares ideas and contributes to team activities
Behaves in an open, honest and professional manner at all times
Ability to maintain absolute confidentiality and privacy of information shared at all times
Apply via :
www.linkedin.com
