Timeframe: Up to 40 days (between October and December 2016), with possibility of extension if needed and mutually agreed
Type of contract: Consultancy Agreement
Organisation: Options Consultancy Services Limited (Options) was established in 1992 and is a wholly owned subsidiary of Marie Stopes International.
We are a consultancy organisation providing technical and management expertise in the health and social sectors to governments and international development partners to transform the health of women and children.
We provide information, expertise and influence to governments, health workers, NGOs and businesses to catalyse change so that health services can be accessed by the people who need them most.
Main Purpose of Consultancy Options has recently been awarded a USAID-funded programme in Kenya. This consultancy will support Options – both in Kenya and in London – in its programme management preparations for the new USAID programme.
The USAID Start-Up Support Consultant will work with the Options Kenya Team Leader and Finance Manager, as well as the London-based Program Manager and Senior Programme Manager to ensure the start-up of a new USAID program is conducted in a timely manner and in compliance with all USAID rules and regulations.
The consultant will work with the programme team, supporting them in programme management, finance, administration and human resources related tasks.
S/he will participate in project discussion and planning as appropriate, including liaising with the clients.
Main Requirements of the Consultancy 1. Finance
Support the Options Finance Manager to convert in-country finance systems to ensure they are compliant with USAID rules and regulations.
Support the set-up of finance systems in both Turkana and Samburu that are compliant with USAID rules and regulations
Ensure compliance with USAID and Options Kenya regulations and policies on all financial, administrative, and procurement activities
2. HR
Ensure all HR practices are aligned to the Options Kenya Human Recourses Handbook and USAID rules and regulations
Support the Kenya Team Leader and PM Team to review and short-list applications for national staff and consultant positions
Co-ordinate and set-up all interviews for project posts in Kenya
Support proper orientation, on-boarding and supervision of Staff members as required
3. Administration
Keep a daily log of all issues and risks that arise and report on these together with an assessment of their impact on and proximity to the program
Support Options staff with other administration tasks as required
Assist with preparation and logistical support for workshops, meetings and seminars, as requested
Support Options staff and consultants with all in-country travel arrangements together with the Options Program Assistant
Comply with Amref, Options Kenya and USAID safety procedures at all times, and contribute to building a strong culture of staff safety
When required attend catch-up calls/meetings with the PM Team and Team Leader
Note: This Terms of Reference reflects the present requirements of the post. As duties and responsibilities change and develop the job description will be reviewed and be subject to amendment in consultation with the job holder.
Person Specification Qualifications
Bachelors degree or higher in International Development or related discipline or a similar level of experience in finance, administration and Human Resources
Experience
Minimum of 5 years of NGO experience
Demonstrated strong USAID finance, administration and Human Resources experience
Considerable experience with USAID project start-up
Demonstrated USAID Program Management experience
Skills and attributes
Specialist knowledge of working on USAID funded projects
Knowledge of USAID regulations
Excellent organisation and coordination skills
Strong inter-personal skills
Excellent English verbal and written communication skills
Ability to multi-task covering multiple work streams simultaneously
Ability to work independently and as part of a team
Ability to work under pressure and to tight deadlines
Excellent Word and PowerPoint skills
Advanced Excel skills
Confident self-reliant self-starter
Naturally committed and hard-working
Other requirements
Sympathetic to the needs and aims of the program
Commitment to Equal Opportunities
Ability and willingness to be based in Nairobi
Ability to travel within Kenya as needed
