Overall Mission
The Program Assistant shall support the finance and programmatic functions to in the implementation and monitoring of programme and operations work.
Main Activities
Programme:
Ensure all final approved reports and relevant documents are appropriately filed and version uploaded on Sharepoint in a timely manner.
Participate as part of the team members in programme coordination meetings including project monitoring visits guided by Terms of Reference.
Update and maintain the Kenya Partners Directory.
Provide logistical and coordination support for field missions, internal meetings, workshops and events as maybe required.
Financial:
Review designated quarterly finance/narrative reports, year-end closing reports paying special attention to completeness, adherence to CBM format, burn rate within approved budget and supporting documentation.
Generate required financial reports, analyses, and projections for monthly expenditures including status of transfer rate and burn rate.
In liaison with budget holders, review the office operational monthly ledgers and update respective finance reports (PPRs).
Prepare payment requests, ensure the documents are correct, within agreed budget, supported with required documentation before approval.
In liaison with Accounts/Finance team, coordinate follow-up on post field mission reimbursements.
Education, Knowledge & Professional Experience
Degree in Finance, Accounting, Business Administration and Management, or Project management
Professional qualifications in accounting (CPA-K, ACCA, CIMA) is an added advantage
Work experience in similar field, particularly with international NGOs or international development organization is preferred.
Working knowledge of programme/budget cycle management, procedures, and donor requirements is an added advantage
Ability to maintain accounting systems which handle large amounts of information
Effective communication skills- verbal and written
An effective team player who is also able to work independently
Ability to integrate into a multi-cultural environment
Ability and willingness to learn, and to pass on information
Ability to take initiative, multi-task, prioritise work and meet deadlines Willingness to adhere and commit to CBM’s Values and Child Protection Policy
