As the Systems Coordinator for One Acre Fund’s regional HQ in Nyeri, you will be our key touchpoint that delivers logistics, procurement, business and printing support for our operations in this part of Kenya. Currently One Acre Fund serves 350,000+ farmers across Kenya and we expect an increasing proportion of these to come from the Central and Eastern areas in the coming years.
The Systems Coordinator will be crucial to ensuring success in this area. Candidates should be experienced and interested in building robust systems in a new area and capable of liaising with teams in our main offices in Kakamega and Nairobi. The role has enormous potential for growth over the coming years as we expand our operations.
Your Role
This role will be diverse and multifaceted and allow the successful applicant to greatly diversify their knowledge of different One Acre Fund systems operations.
Printing (10%)
Preparation of educational and promotional materials for two districts in support of the field staff in district locations.
Synchronizing with teams in Kakamega to anticipate what materials cannot be produced locally and will need to be shipped in from elsewhere.
Logistics (30%)
Coordinates deliveries between Kakamega HQ, Nyeri HQ and our field meeting locations, including basic office supplies, incentive products and documentation.
Support for replacement of all warrantied items that One Acre Fund distributes.
Coordinate casual staff for bundling incentive items, display kits and pesticides among others.
Procurement (30%)
Build and manage relationships with local suppliers to serve local requirements for field and HQ teams.
Deliver against procurement requests while using centralized systems/processes including our internal procurement portal and SAP.
Eventually, you will also be required to maintain a small storage unit that stocks frequently procured items with adequate controls.
Business Operations (30%)
Coordinate with orders and distribution manager to ensure execution on our enrollment procedures including double data-entry, data quality controlling and error correction.
Coordinate to track input movements in field and exert fraud controls.
Submit and track physical copies of client contract materials back to Kakamega.
Our Requirements
Higher education from a recognized academic institution. Business, logistics or engineering qualifications are an added advantage.
Previous experience of systems or operations management is a distinct advantage.
Demonstrate high levels of professionalism and organizational prowess.
Understanding of accountability and honesty with regard to systems management.
Ability and demonstrated experience to work under pressure with, often, remote supervision.
Experience working in a complex organization with a diverse community.
Desire to grow with this role and keen interest in systems functions.
Ability to collaborate with an array of diverse teams.
Excellent computer literacy and proficiency in English and Swahili. Kikuyu, Embu or Meru also advantageous.
