Key Responsibilities
Procurement Coordination
Oversee all procurement activities, ensuring adherence to Trócaire’s policies, best practices, and donor requirements
Manage competitive tendering processes and approvals in line with established authority levels
Prepare purchase orders and contracts, ensuring timely and cost-effective delivery of goods, services, and works
Oversee supplier registration, vetting, relationships, and performance management
Track orders and ensure deliveries meet agreed terms, maintaining accurate records of procurement transactions and inventory
Procurement Planning
Assist programme teams in developing and updating procurement plans, ensuring timely submission of procurement requests
Anticipate supply needs to avoid shortages in the field
Logistics Coordination
Manage the transportation of goods to Somalia, including export and clearance protocols
Coordinate warehousing and distribution of goods to health facilities in Somalia
Maintain accurate stock records using the Procurement Information Management System (PIMS)
Ensure effective oversight of Trócaire assets by maintaining a Fixed Assets Register and conducting regular verifications
Manage asset disposal in compliance with Trócaire and donor requirements
Oversee vehicle fleet management, including logbooks, fuel consumption reports, and rental contracts in Somalia
Field Support and Travel
Conduct regular field visits to assess logistics operations, provide on-site support, and address challenges
Collaborate with field teams to ensure seamless coordination between logistics and programme activities
Monitor and report on the security of transported goods and assets
Reporting and Documentation
Provide regular updates on procurement, logistics, and transportation to senior management and the HQ Supply Chain and Logistics Manager
Team Coordination and Capacity Building
Work closely with country and field offices to integrate procurement and logistics into programme operations
Train and build the capacity of procurement and logistics staff to maintain efficiency and compliance with best practices
Collaborate with the HQ Supply Chain and Logistics Manager to ensure adequate support and guidance
Safeguarding Programme Participants-Children & Adults
Trócaire is committed to safeguarding people within our programmes from exploitation and abuse. It has specific policies on this commitment (including a Global Code of Conduct) that outline the expected behaviour and responsibility of all staff, consultants, and other organisational representatives. More information on Trócaire’s safeguarding policies is available here.
Diversity and inclusion:
We welcome diverse applicants to join our inclusive workforce.
Trócaire is an equal opportunities employer. We are an organisation that embraces diversity and inclusion. We welcome applicants from diverse backgrounds to bring their experiences and perspectives to Trócaire.
Diversity and Inclusion statement is available here
Requirements
Qualifications & Experience:
Bachelor’s degree in Supply Chain Management or equivalent
Minimum of 3 years of experience in supply chain and logistics management in a humanitarian and development settings
Demonstrated experience in managing complex supply chains including procurement and logistics processes in challenging and remote environments
Knowledge of procurement and logistics policies and regulations
Experience with donor compliance standards
Proven ability to handle multiple tasks under pressure, with strong organizational and problem-solving skills
Experience working in conflict or emergency settings, particularly in Somalia or similar regions, is highly desirable
Skills and Competencies:
Strong communication and interpersonal skills, with the ability to work effectively with a diverse team and stakeholders
Fluent in English (knowledge of Somali is a plus)
Strong computer skills (Microsoft Office, Supply Chain Management software, etc.)
Flexibility and adaptability to changing needs and environments
Ability to travel frequently and work in challenging conditions
Apply via :
jobs.workable.com
