Key Responsibilities
Oversee receiving, verification and confirmation of new files transferred to the registry from users
Oversee indexing new files into the specific department/product inventory.
Shelving new and used files into the correct locations
Collection and/or receiving used files from various departments and verification against lists provided for transfer.
Sorting used (file-always) and new files for entry into the system and re-filing.
Receiving client requests directly from users or from the registry officer in charge of requests.
Retrieval of files requested by the staff members (clients) in respective departments within the set timelines.
Tracing and keeping track of policy files -to prevent file misplacement.
Oversee Indexing lapsed/closed files for transfer to the archives.
Oversee Consolidating active policy files – to create space for new policy files.
Liaise with the archives agency service provider to ensure proper effectiveness and efficiency of the services provided.
Assist in the Document Digitization Process.
Oversee document/record disposal processes.
QUALIFICATIONS, EXPERIENCE AND COMPETENCIES
Bachelor’s degree in Information Sciences, Library Science or Records Management
At least 5 years of experience working in a busy registry.
Electronic record Management training lasting not less than 2 weeks.
Supervisory training lasting not less than 2 weeks.
Qualified candidates are requested to forward their CVs to the Group Human Resources Manager at: hr_recruitment@madison.co.ke on email not later than Wednesday, 29 th March, 2023.
Apply via :
hr_recruitment@madison.co.ke
