Job purpose
To ensure efficiency and smooth operations of stores to all user department and suppliers.
Duties and Responsibilities
Ensure cleaning and sanitization is thoroughly done in the stores.
Ensure safety standards put in place are followed.
Supervise the fumigation process and ensure that it is done well.
Ensure contractors follow the established stores rules and regulations.
Ensure timely and orderly delivery/receiving of supplies.
Ensure organization of daily requisitions.
Do routine check of stock levels to determine slow moving items and reorder items to ensure no stock-out based on the Club’s consumption levels.
Ensure requisitioned stocks are correctly dispensed.
Ensure supplies are received as per the operational procedures.
Ensure item specifications are as per local purchase order.
Tag items received and repackaged to ensure easy issuing and stock taking.
Ensure goods delivered are of good quality, cross check expiry dates, quality, and damages.
Ensure products are repacked and correctly stored.
Check the Fridge conditions and record the right temperature.
Notify the concerned parties if the fridges are faulty for immediate attention.
Ensure that stocks are issued based on the requisitions that are duly approved.
Ensure posting of goods issued is done on daily basis and correctly.
Ensure proper communication is made to user departments especially on slow moving items.
Ensure documents are posted daily and forwarded to controls department.
Ensure all postings have been forwarded to accounts department for supplier payment.
Ensure proper filing is done for future reference.
Report any accidents to the safety officer and register all accidents and incidences on the incident report.
Required Skills and Qualifications
Diploma in Purchasing and Supply Management
Be a member of Kenya Institute of Supplies Management (KISM)
Experience in operating Stores System
Minimum 3 years of relevant work experience
Hospitality operations knowledge
Physical endurance
Team player
Strong interpersonal and communication skills
Commercial awareness
Numerical and Analytical skills
Strong eye for details
Problem-solving skills
Ability to multitask
Strong organizational skills.
High level of honesty and integrity
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