Department: Programming (PQ)
Band: 7
Reports To: M&E Specialist
Background:
CRS is implementing a five-year orphans and vulnerable children (OVC) program, MWENDO, which seeks to empower local and county-level OVC stakeholders to strengthen the formal and informal HIV and child protection systems and services and the linkages between them, including cross-sectoral service referrals and coordination to ensure quality service delivery for OVC and their households.
Job Summary:
Reporting to the M&E Specialist, the SPO – Data Management will be responsible for the organization, maintenance and updating of OVC databases and management information systems that includes CPIMS, DATIM, and other database systems at CRS, DCS and LIP level. You will provide overall technical support on database development, organization, maintenance and use; conduct monthly data collation for the entire MWENDO project, verification of results reported, analysis and presentation of findings; build the capacity of MWENDO staff (at both CRS and LIP level) on database set up, management, use and troubleshooting; lead review, and strengthen capacity of DCS, and LIPs to effectively collect, store, retrieve, use, and transmit data to inform program decisions.
You will ensure that systems are in place so that data is readily available to be used as a foundation for programmatic adjustments and evidence-based decision-making, support set up of systems to ensure beneficiaries and other stakeholders have opportunity to give to and receive feedback from the project, and support documentation of project learning in line with project learning agenda.
Specific Responsibilities:
Effectively manage all activities related to collection, management, analysis, reporting, storage and back up of project data from all sources and in prescribed formats and reporting platforms.
Develop and implement a plan to ensure optimal project data quality, authenticity and accuracy including periodic data quality assessments, data cleaning and verification before reporting to the donor.
Ensure MWENDO data comply with USAID requirements, and CRS policies, procedures, standards, and strategic initiatives.
Support the development of electronic data entry questionnaires during periodic surveys.
Conduct data analysis using appropriate statistical package (SPSS, STATA etc.).
Work with other MEAL staff to develop system to track and manage community defined indicators and feedback received from the feedback mechanisms.
Work closely with other MEAL teams to develop and/or review data management systems including data security, analysis plan, dissemination aids, templates and SOPs.
Provide technical assistance to build the capacity of staff in database design, development and implementation; data management, analysis, and reporting.
Work with MWENDO project team to support roll out and ensure proper functioning of the CPIMS and other project ICT4D solutions.
Develop and implement a mentorship program for MWENDO, LIP and other data handlers on use of available MIS and OVC reporting tools.
Support the use of technology for monitoring, evaluation, accountability and learning including gathering of GIS coordinates for project site locations and development of service maps.
Participate and represent MWENDO in data management technical working groups, including CPIMS technical working group.
Facilitate the use of MWENDO project data by partners, staff, and other stakeholders to inform decision-making and to identify lessons learned and promising practices.
Typical Background, Experience & Requirements:
Education and Experience
At least Bachelor’s degree in Demography, Statistics, Data management, Computer Science/Information technology, Information Systems Management, or related field; a relevant Master’s degree would be an added advantage.
Knowledge of technical principles, concepts and current approaches in MEAL.
Five years of relevant professional experience in project-level data management, including development of data flow maps, data collection tools, reporting forms, and project databases.
Excellent knowledge of SPSS and EPI Info and/or other statistical analysis package (SAS, STATA, R)
Excellent understanding of database design and development, database programming (in Access, SQL).
Experience in DATIM, OLMIS & CPIMS, including knowledge of OVC MER indicators and data collection tools is mandatory.
Experience in using mobile-data collection and management software (e.g. ODK, Commcare, I-form builder, Kobo, RR collect).
Knowledge of data visualization and business information software such as Tableau and Power BI will be an added advantage.
Excellent analytic and computer skills; skilled in MS Office Suite including Word, Excel, Outlook, PowerPoint and Access.
Experience in using data analysis software, preferably SPSS and STATA.
Skills in developing project M&E databases desired.
Ability to work with large datasets.
Ability to work and deliver under intense pressure.
Personal Skills
Ability to learn, active listening and analysis skills with ability to make sound judgment.
Good relationship management skills and the ability to work closely with local partners and community members.
Presentation, facilitation, training, and mentoring skills.
Attention to details, accuracy and timeliness in executing assigned responsibilities with minimal oversight.
Strong critical thinking and creative problem-solving skills.
Proactive, results-oriented and service-oriented.
Observation, active listening and analysis skills with ability to make sound judgement.
Strong communication using both formal and informal approaches.
MEAL Competencies:
Demonstrates solid knowledge and ability, and can apply the MEAL in Design, Monitoring, Evaluation, Accountability, Learning, Analysis & Critical Thinking, ICT for MEAL, and MEAL in Management competencies, with minimal guidance or no guidance, in the full range of typical situations. Would require guidance to handle novel or more complex situations.
Required/Desired Foreign Language
Excellent written and verbal communication skills in English, able to write reports.
Travel Required
Up to/approximately 20% of the time.
Key Working Relationships:
Supervisory: None internal, possible supervision of external enumerators and data clerks
Internal: Project technical advisors, Project Officers, Other CP MEAL and M&E staff
External: Community members, partner staff, other local stakeholders, MEAL staff from other peer agencies
Agency-wide Competencies (for all CRS Staff):
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
Trusting Relationships
Professional Growth
Partnership
Accountability
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
