The position: The Senior Program Assistant will be responsible for supporting the Project Manager by monitoring the budget and compiling progress financial reports for the donor. The Senior Program Assistant will help organize regional meetings, events and training workshops. He / She will backstop the efforts of the Program Assistants in Tanzania and Nigeria. This position reports to the Project Manager.
The key responsibilities include the following:
Duties and Responsibilities:
Provide administrative and management support to the Project Management Team;
Assist with project communications (appointments, reports, booking meeting rooms / venues and equipment, drafting of correspondence for the Project Manager);
Coordinate travel arrangements and logistical support – including the handling of travel requests and liquidations, accommodation, and arranging for meals for the project events;
Provide support to the Capacity Development and Communications Specialist in the planning and facilitation of training courses;
Provide support to the Regional Advocacy Coordinator in planning for regional advocacy events, workshops and meetings;
Compile presentations, mailing lists and distribution of project publications;
Maintenance of office filing system (manual and electronic) including backup, archiving and storage;
Assist in procurement and payment of bills;
Handling maintenance of office assets and keeping an inventory of equipment and supplies;
Backstopping the country Program Assistants for Tanzania and Nigeria to effectively execute similar duties;
Assisting with the preparation of cash position and bank reconciliations and regular financial reporting;
Any other duties given by the project leader
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