Procurement
Oversee and coordinate procurement functions across Practical Action Kenya, ensuring Procurement Polices and Guidelines are adhered to.
Continuously recommend to their line Manager suitable methods of maximizing value for money within the supply chain.
Maintain a procurement schedule/tracking tool aligned to the work plans of the various projects and the needs of the office.
Facilitate and coordinate all procurement and supply process including preparing documents for tender committees, receiving bids and quotes, preparing purchase requisitions, pre-qualification processes, service level agreements, legally binding contracts between Practical Action and various contractors.
Logistics
Provide support to travel coordination and any logistical requirements for Nairobi office staff and international office co-workers.
Maintain annual renewal of vehicle tax and insurance.
Arrange annual inspection of all office vehicles in preparation for insurance renewal.
Asset Management
Maintain an up-to-date asset register in liaison with the finance department that includes as a minimum: details of assets, costs of assets, date of purchase, source of funding.
Ensure all PA assets are tagged and updated in the assets register.
Ensure timely and cost-effective insurance of Practical Action Kenya assets in line with the asset management policy.
Security
Ensure that all staff, visitors, consultants and suppliers are properly briefed on security concerns in the country or areas of work.
Maintain an overall security plan for the country, a briefing pack for visitors and a communications system to alert staff to incidents that may affect them.
Be the first contact person for security matters pertaining to PA staff.
Ensure that all hotels and meeting locations are adequately screened for security issues.
In addition, the Procurement, Logistics & Security Senior Officer will be expected to:
Demonstrate very high standards of honesty and integrity that contribute to sound procurement processes.
Create an enabling environment for project managers’/budget holders to improve their sourcing skills by developing trainings and being a mentor to others.
Support and promote the standards outlined in the code of conduct and associated policies to the team, partner organizations and beneficiaries, and be committed to providing a safe working environment.
Undertake performance management reviews for direct reports.
Contribute to the office’s Strategic Business Plan and reporting against it.
Interested applicants should submit their applications, including an updated CV with a cover letter via email to: recruitment@practicalaction.or.ke not later than 3rd April 2022 indicating Senior Procurement & Logistics Officer – Nairobi on the email subject line.
Apply via :
recruitment@practicalaction.or.ke
