Job Description
TERMS OF SERVICE: 5-year contract renewable subject to Performance
OTHER BENEFITS: Medical Cover, Group Life Insurance and WIBA
REF: NGEC/HR/13/2018
Requirements for the Appointment
For appointment to this grade, a candidate must have:
Have served in the grade of Senior Personal Secretary or comparable position in the public sector for minimum period of three (3) years;
Possess a Diploma in Secretarial Studies from the Kenya National Examinations Council or its equivalent qualifications from a recognized institution;
Possess the following qualifications from the Kenya
National Examination Council:-
Typewriting III (minimum 50 w.p.m)/computerized document processing III
Shorthand III (100 w.p.m)
Business English III/Communication II
Commerce II
Secretarial Duties II
Office Practice II
Office Management III/Office Administration and Management III
Certificate in computer applications (windows, MS-word, MS-excel, MS access and internet) from a recognized institution and
Show merit and ability as reflected in work performance and results
Duties and Responsibilities will entail: –
Recording dictation is shorthand and transcribing it in typewritten form;
Typing from drafts, manuscripts or recording from dictation machines;
Processing data and operating office equipment;
Attending to visitors and clients;
Handling telephone calls and appointments;
Ensuring security of office records, equipment and documents including classified materials; and
Preparing responses to simple routine correspondences.
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