Reporting to the Payroll Manager, the Senior Payroll Officer is responsible for timely payment of salaries and wages for all employees whilst upholding high level of integrity and accuracy.
Role Responsibility:
Coordinate payroll activities and ensure events and activities are effectively communicated within the team and to other departments requiring the information
Accurate input of data into the payroll system (ERP Ramco) to ensure that employee starter/transfer/variation/leaver details, gross payments PAYE income tax, NHIF, NSSF, pensions and other deductions are correctly set up and calculated in accordance with the statutory and contractual requirement
Download, verify and quality check the overtime, shift data, timesheets and allowances from Easy Roster and manual submissions from Operation and departmental heads and upload the verified data into Ramco system for monthly pay processing
Process regular/ad-hoc payroll adjustments and payments subsistence, travel allowances, final dues and claims weekly EFT payments
Conduct payroll system process runs for all the service lines per the month end procedures
Prepare and process payroll Journals to capture final dues and off payroll payments and deduction in the Finance General Ledger
Reconcile payroll to finance and operational costs; liabilities and staff numbers on monthly basis to identify variances and corrective actions if any
Prepare and collation of monthly payroll reports including: Payroll summaries, payroll to GL reports; prepare ad hoc reports as may be requested
Ensure proper filing and record keeping according to approved company processes
Generation of Monthly payslips and annual tax returns to staff.
Ensure Health & Safety Compliance and have knowledge of the company’s Health & Safety Standards
The Ideal Candidate:
Knowledge and Qualifications
Tertiary education in Business related or Human Resources Management
Human Resources and/or Finance & Accounting related subjects compulsory
Degree is advantageous
Kenya market
Kenya legislation
Two to five years in Finance or Human Resources department in a large business
3 year in payroll management
Technical Skills
Financial Acumen
Conflict Management
Negotiation
Microsoft Word – Intermediate level
Microsoft Excel – Intermediate level (Advance level are advantageous)
Microsoft PowerPoint – Basic level
ERP system(s)
Google suite of products
Behavioral Skills – Support
Understanding the organizational environment
Understanding the organization’s goals and objectives
Dealing with changing circumstances
Supporting and working with others
Delivering objectives
Dealing with complexity
Acting professionally
Deliver great customer service
Sharing and co-operating
