Job Summary:
TechnoServe seeks a dynamic and motivated Finance and Admin Senior Manager for an anticipated food systems program in Kenya. The Finance and Admin Senior Manager will have the exciting opportunity to help transform the food system in 17 counties in Kenya.
Program Overview:
The United States Agency for International Development (USAID) anticipates funding the five-year Feed the Future Local Food Systems activity in Kenya. The activity will promote inclusive agriculture-led growth with a focus on climate-smart approaches, strengthen the resilience of people and systems by expanding economic opportunities, improve nutrition of women and children, as well as integrate cross-cutting themes. This activity is anticipated to cover a combination of staple and high value crops.
The activity will implement solutions including:
Improving resilience of vulnerable populations
Building the capacity of food system enterprises
Catalyzing investment into local agricultural market systems
Establishing strong and transparent relationships between food system actors
Improving the availability and affordability of nutritious food products, especially for women and children
Expanding employment and entrepreneurship opportunities, especially for youth and women
Primary Functions & Responsibilities:
Financial Management and Analysis:
Ensure reliability and accuracy of data entered by the finance team;
Review all cash receipts/credits to ensure that revenue is recognized in accordance with corporate policies and that program budgets have been created in the financial system to track expenditure of the funds received;
Monitor subawards and compliance with subaward agreements and TechnoServe sub-award manual;
Ensure the project is implemented with sound financial and administrative practices;
Ensure that all processes and procurements adhere to corporate policy, legal and contractual obligations and corporate and donor standards;
Oversee program budgets to ensure spending rates are on target;
Produce financial reports for internal and external consumption (to include total grant amount, spend to date, spend this year, amount remaining, cash received, cash remaining/ short and estimated months remaining);
Produce annual budget proposal to the donor;
Support annual program donor audit;
Resolve any discrepancies and errors in a timely manner;
Provide internal program control and audit functions;
Review expense entries monthly to ensure accuracy;
Personnel and Grants Management:
Manage MDF Compliance and team of Grants & Procurement and Administration & Human Resources project staff members
Ensure administrative staff receive training and support to perform job functions;
Oversee a robust grant facility to local partners to ensure strong administration and compliance;
Maintain a file of all correspondence related to the program, including the original grant agreement and communication with the donor;
Maintain a schedule of report due dates, audit requirements and cash disbursement request and notify relevant individuals (in advance of approaching relevant dates).
Program Coordination:
Provide overall coordination and quality monitoring of the project team’s finances;
Work closely with Regional Program Manager to ensure that program work plans and financial programs are in sync;
Share spending analyses and trends with program team members to help synchronize program and financial decision-making processes;
Coordinate with TechnoServe Kenya’s Controller on program’s contribution to country budget;
Interface with other country, regional and HQ staff;
Ensure financial information is shared and flows transparently within the program team and to other organizational levels, as appropriate;
Work with program team to identify financial/administrative needs;
Liaise with the donor representative regarding financial and administrative oversight, as needed.
Basic Qualifications
Bachelor’s degree, preferably in accounting, business administration, economics, or other relevant area;
Minimum of 10 years of relevant experience, Or Master’s degree plus 7 years of experience.
USAID experience including oversight of subawards and grant funds
Team management experience
Fluency in English
Preferred Qualifications
CMA, CPA, or related, certifications
Proficiency in Kiswahili
Serenic Navigator or other fund-based accounting software preferred;
Knowledge, Skills and Abilities:
Detail orientation, including strong organizational, analytical and quantitative skills.
Proven team player with strong interpersonal and cross-cultural skills.
Strong private sector market orientation, entrepreneurial and innovative thinker.
Excellent oral and written communication skills;
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