Reports to: GCEO
Key responsibilities will include:
Facilities:
Job Purpose:
This is a key position within the Management Team of Simba Corporation and plays a key role in the development and implementation of the Facilities and Security Management Strategy in addition to being responsible for the day-to-day facilities and security related operations, with budget accountability. A primary focus of the role is ensuring that the entire Simba Corporation property Portfolio is secure and maintained at expected standards and that the properties are continually improved to meet the growing needs of the Business.
Key responsibilities will include:
Report and make recommendations to Senior Management regarding facilities and management strategies as it relates to business facilities and security processes.
Develop and implement a facility management program including hard & soft maintenance, security and EHS compliance.
Ensure implementation of effective facility and security management policies across the business; act as the first point of contact regarding the same.
Meet financial objectives by forecasting requirements; preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
Direct and coordinate the activities of Security and Facilities Teams and Sub Contractors in line with the agreed Service Levels.
Supervise maintenance and repair of facilities and equipment and oversee facility refurbishment and renovations.
Plan and manage group-wide facility maintenance and security services including cleaning, waste disposal and management of outsourced service providers where applicable, ensuring that work is progressing as planned, the cost is kept within budgets and work quality is of expected standards.
Review and manage service contracts & SLAs with external service providers to ensure business needs are met and service providers are maintaining expected standards.
Collaborate with HR to develop an ongoing program to ensure employee awareness and compliance to Company Health & Safety, and Environment and Security policies.
In liaison with Legal & SHEQ departments ensure site compliance and maintain records for health and safety standards and statutory operating license requirements.
Allocate and manage facility space for maximum efficiency and coordinate intra-office moves.
Manage facilities budgets and timelines, by ensuring optimal staffing of the Team and use of requisite tools to complete planned activities.
End to end project management as required.
Conduct regular status meetings with all stakeholders, keeping the stakeholder’s needs and requirements continuously in view.
Security:
Develop, review and implement security policies, protocols, procedures and assignment instructions to ensure alignment to legal and statutory requirement and meet business needs.
Enforcement of security procedures across the business.
Oversee management and maintenance of security systems specifically CCTV, Electric Fence and Fire systems to ensure that they are usable.
Conduct investigations on any cases of theft, loss, accident, or any aspect that poses risk to the safety of the company and submit appropriate reports in a timely manner as required.
Handle complaints, settle disputes and resolve grievances and conflicts related to security.
In liaison with SHEQ, develop and advise key personnel on emergency procedures.
Conduct investigations with external police authorities and handle all crimes, accidents, involving the Company, its employees and/or customer.
And any other duties as assigned by the immediate supervisor.
Required qualifications and experience:
Bachelor’s degree Facilities Management, Facilities Engineering or related qualification such as project management, business operations, the management or construction management OR Bachelor’s Degree in Criminal Justice, Security Administration, or Related Field.
Working knowledge of principles and practices of project management.
Sound knowledge of health, safety, and environmental regulations.
At least 7 years experience in managing facilities or managing security functions, preferably in an organization with an extensive property portfolio.
Solid computer and systems knowledge.
Critical Competencies required:
Excellent commercial and financial awareness
Experience in collating and analyzing data.
A person of high integrity.
Finely tuned political awareness and excellent communications and interpersonal skills
Ability to build fast and credible relationships with Senior Management and clients; ability to challenge and influence when necessary
A ‘can-do attitude and resilient character with the ability to manage expectations
Ability to work autonomously and as part of a team
Proven ability to work toward stringent deadlines
Ability to communicate business decisions and changes to working practices clearly.
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