For the Operations Management Division, responsible for Finance, Personnel and Administration of the Embassy, we are looking for a Senior Human Resources Officer. She/He is the Team Leader of the HR and Admin Services Unit. The Senior HR Officer is responsible for ensuring overall strategic support, coordination and evaluation of human resources plan in a manner that allows proper implementation of the organizations mission, guiding principle and values. She/He reports directly to the DCFPA.
Main Tasks:
Supervision, leave, absence and performance management, appraisal, assurance of personal development incl. training and coaching and mentorship support to the Administration Officer and the Receptionist;
Recruitment and selection: ensure staff hiring, retention and internal promotions are done professionally and with due diligence in compliance to HQ guidelines, internal policies and with Kenyan labour laws;
Onboarding; contract and documentation management and coordination of orientation for new joiners;
Performance management: administration and documentation;
Administer and oversee staffs benefit program;
Based on regulations, spearhead the review and implementation of compensation program to ensure effectiveness, compliance and equity;
Identify legal requirements and government reporting regulations affecting HR functions and ensure policies, procedures and reporting are compliant;
Bridge management and employees’ relations by addressing demands, grievances or other issues;
Training and development: assess and regular update of trainings needs lists for budget decisions while constantly monitoring to ensure compliance;
Develop, review and update HR policies and procedures manuals in consideration of HR guidelines and local laws;
Spearhead efforts towards creation of continuous employees’ engagement and high-performance culture to keep staffs motivated and proactively support retention efforts;
HR administration: leave/absence management, assure completeness of all existing contracts and personnel files: hard & soft; notification of changes of staff info/data to HQ, social security and insurances registration as applicable and related tasks;
Separation management in compliance with legislation and as per exit procedures, policies and processes (exit clearance/interviews etc.);
Interpretation of employment legislation and advice on updates/changes in labour laws.
Review of all the staff benefit contracts signed in the embassy
On boarding and off boarding support to all transferable staff, organizing their welcome package, accommodation, pick up etc.
Other tasks according to supervisor.
Professional qualifications and experience
Bachelor’s degree in HR or business-related field from a reputable institute;
Registered member of IHRM;
Master’s degree and Certified HR practitioner (CHRP-K) is an added advantage;
Minimum of 7 years’ experience in HR management preferably in an international/diplomatic organization;
At least 2 years team management/leadership experience;
Knowledge of Kenyan labour laws;
Ability to develop, interpret and implement an HR strategy;
Solution oriented, ability to handle complex cases proactively;
Ability to effectively balance management and employees demands in a fair way as per policies;
Experience working with human resource management systems is an added advantage;
Proficiency in full Microsoft office suite;
Fluency in English language, written and spoken;
Knowledge of a Swiss national language (German, French or Italian) is an asset;
Working experience in an embassy or an international organization is highly desirable.
Required skills
Highly motivated, committed and able to work in a team;
Ability to deal effectively and in a diplomatic manner at all levels;
Ability to work independently, under pressure and with minimal supervision;
High degree of adaptability and capacity to learn;
Good communication skills and interpersonal skills;
Credible and trustworthy advisor to different stakeholders;
Good negotiator, great leadership skills and mediator;
Precise, dynamic, confidential and high level of integrity and loyalty;
Cultural awareness and sensitivity;
Strong service and customer orientation.
Modalities of applicationKindly take note of the following
Apply via :
Nairobi.vacancy@eda.admin.ch
