Key Roles & Responsibilities:
General: to provide financial and administrative support to embassy staff and the Financial Service Organization (FSO) in the Hague.
Management and process internal/external invoices and ensure timely payment of supplier invoices and utility bills, within the rules and regulations of our organization.
Administration of VAT exemptions and refunds.
Cash box administration and cash statements.
Answer queries from the Finance Service Organization at the Ministry of Foreign Affairs in the Netherlands, regarding cash management and financial administration.
Assisting staff members with any queries within your mandate.
Filing of all documentation.
Cheque procedures and administration.
Banking of any cheques received and petty cash.
Management and process private use of embassy items e.g., phone, vehicles, etc.
Liaison with bank, institutions, and organizations.
Process consular receipts.
Process payroll related payments.
Finding solutions for complicated financial queries.
Assisting OM with regard to financial queries and research.
Follow up on changes in financial legal framework.
Maintenance and administrative handling of our vehicles.
Drafting (periodical) overview of expenditures.
Insurances.
Any other tasks including support for operational management processes.
Description of Result Areas:
The senior general affairs officer is accountable for the progress and quality of financial services and other support services.
Legislation, rules, and regulations on legal status and ministerial or other administrative regulations and guidelines in the field of personnel & financial administration are important to the performance of the officer’s duties.
The senior general affairs officer takes decisions about the interpretation and implementation of regulations and about whether they are being correctly applied.
Description of Competences:
Integrity
Client orientation
Result orientation
Planning and Organizing
Initiative
Flexibility
Ability to work accurately.
Empathy
JOB REQUIREMENTS
Education and Field of Experience:
A Finance/Accounting related collage degree (i.e., BCom, BA Finance)
Proven track record of minimum 3 years of relevant working experience in financial / accounting activities.
Computer literacy: well experienced to use MS Office (Word, Excel, Outlook).
Fluent in English and preferably knowledge of Kiswahili, knowledge of Dutch language is an advantage.
Knowledge of internal administrative and procedural regulations relating to the running of the mission, as well as their application.
Skill in collecting and clarifying information and in providing management information.
Skill in dealing with users, external firms, and suppliers.
In addition, short characterization of the suitable employee:
Integrity is paramount
Good interpersonal and communication skills in a multicultural environment
Service oriented
Able to work under limited supervision
Able to cope with pressure
Knows how to prioritize
Planning and organizing
What you get:
Attractive salary.
Competitive package of other benefits such as a (local) healthcare plan.
Working in a challenging, high level international environment.
Opportunities to work on personal development;
Friendly, open work atmosphere.
Apply via :
www.careers-page.com
