SUMMARY OF RESPONSIBILITY:
IRC Somalia is working to achieve optimal performance in terms of program quality strengthening operations and finance department by emerging tools, systems and staff capacity to adhere to IRC policies and procedures and donor compliance.
RESPONSIBILITIES:
SUN Processing
Control over and/or entry of changes to the Chart of Accounts, Analysis Codes and Exchange Rates
Supervising the posting of entries ensuring proper controls are enforced and appropriate systems in place to maintain all required supporting documentation.
Developing expertise to control the system, develop new reports and be able to train staff in processing of data.
Ensuring a backup and retention procedure is in place and followed for all SUN master files. Load the SUN Back up to Bitvise – Site on New York’s confirmation.
Review of key journal prior to loading – field financial reports balance sheet revaluation, currency clearing and adjustment journals
Organizing work schedule to ensure that the SAF file is loaded in New York by the 12th of every month
Ensure that all month end sequentially filed monthly journals are presented to the FC and CD for signature before the 21st of every month
Financial Reports
Review of Monthly payrolls
Review of the staff deductions
Supervise the preparation of the Balance sheet file
Assist in the Preparation the LOC Estimate
Assist in preparation of the FM01 and TR reports
Budgets & Donor Reports
Assisting the Finance Manager in the preparation of the budget proposals
Work on Grant T2s and preparation of forecasts and spending plans for grant meetings.
Ensure BvA’s are prepared and circulated on time to the budget holders
Ensuring donor regulations are adhered to for all aspects of the operations
Assist the Finance Manager in the preparation of timely donor reports as per the donor agreements & contracts
Partnerships/ Sub grant Management
Assist the Finance Manager in review of sub-grants reports to ensure timely upload of expenditure and transfer of funds
Assist the Finance Manager to review of sub-grant advance amounts versus expenditure reported.
Bank & Cash management
Supervision of the processing of bank and cash transactions.
Review finance documents up to $ 20,000
Ensuring internal control procedures are followed for all cash disbursements, receipts and transfers
Preparation of Cash forecasts and Cash Transfer Requests (CTR) for the Country Program by the 21st of every month through FM01.
Ensure that there is sufficiency of bank reserves at all times
Ensuring that the bank updates and correspondence are done.
Field Office Training & Support
Acting as the primary liaison for the field office finance staff for policy or procedure questions
By frequent visits to the field offices providing training to finance staff on IRC accounting procedures and requirements, assists the Field Coordinators and program staff in finance related issues and activities.
In conjunction with the Finance Controller developing or revising policy and procedures and assists in the implementation.
Train field managers on budget tracking, review burn rates and provide advise if spending is not happening according to plan.
Identify areas of staff development. Review of field office financial reports and providing feedback on areas of improvement.
Audit
Internal audit activities as required by the Finance Controller
Assist in grant audits and verification
Staff management
Regular and open communication with IRC staff from all departments.
To represent the finance department in the weekly tender committee meetings when nominated to do so.
To be the Finance Manager’s back up in all aspects
Finance Staff recruitment as required,
Carry out finance orientation for new incoming staff and training non-finance staff.
QUALIFICATIONS
A bachelor’s degree in Finance/Business Administration with minimum CPA qualification.
At least three years of finance and accounting experience in a similar post
Knowledge of fund accounting, procurement and financial management of US and UN cooperative agreements.
Knowledge of Microsoft Office software. SUN System Accounting is an added advantage
Ability to work independently in a rapidly changing professional environment with a view towards establishing administrative procedures and protocol that will ensure optimal functioning of the operation
Excellent interpersonal, organizational, and time management skills
Supportive personnel management style and ability to work in and as a team
Strong leadership skills
Excellent spoken and written English.
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances
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