POSITION DESCRIPTION
Working hours: Monday to Friday reporting in the office from 8.30 a.m. to 5.00 p.m.
Supervisor: Project and Contract Manager
Staff Responsibility: None
Duration of Contract: Two years, renewable subject to satisfactory performance
Duty station: PACJA Secretariat, Nairobi Kenya
Grade and Salary level: Grade 4, Annual gross salary range of 54,000-78,000 USD
Under the strategic direction from the PMU Project and Contract Manager and technical support from the Head of Finance and Admin, PACJA; the incumbent will be responsible for reviewing financial reports from the various consortium members and compile the consortium project’s finance reports. S/he will be responsible to ensure consistent application of relevant finance and operations policies and procedures to ensure effective project implementation as well as compliance with relevant donor regulations. She/he will work closely with the other consortium finance staff and Head of Finance and Admin (HOF&A) of the lead Partner.
DUTIES AND RESPONSIBILITIES
Financial Systems Operations:
Ensure that sub-grant related processes and procedures are consistently implemented throughout the program including pre-award compliance checks, agreements, disbursements, reporting, timelines, and partner capacity-building as necessary
Closely monitor all financial activities, and keep the PMU Project and Contract Manager advised of all situations which have the potential for a negative impact on internal controls or financial management performance
Prompt monitoring of exchange rate loss / gain and promptly advise PMU and Project and Contract Manager
Financial Control:
Ensure that donor compliance is adhered to by all consortium member partners; that all financial records and accounts are compiled in time, accurately, and in line with international accounting standards and donor regulations
Carry out a continuous review of existing systems, standards and procedures to maintain an adequate level of internal controls, in compliance with partner policies and procedures
Carry out regular checks for compliance with partners reporting to the Project Manager.
Financial Reporting:
Preparation of monthly/quarterly budgets versus actual reports for Project and Contract Manager and HoF&A PACJA to ensure budget utilization and take appropriate action on any significant variances
Review financial reports and transactions provided by the partner on a timely basis, and provide feedback to partners as required
Where necessary train and develop the capacity of the partners’ finance teams to ensure that a good standard of financial management is maintained
Produce project-level finance reports for submission to the donor as per contractual obligations
Produce necessary financial documents and reports for submission to MoFA, oversee and coordinate the project audit process at global, national and Alliance level.
Undertake other related duties as may reasonably be assigned by the Project and Contract Manager and HoF&A
REQUIRED COMPETENCIES
An agile, strategic, and critical thinker, with the ability of setting process, performance, and outcome goals.
Excellent communication skills in both verbal and written English, Ability to speak French will be an added advantage
Ability to pay attention to details
Proficiency in analysis and problem solving
Good knowledge of financial controlling
Generally Accepted Accounting Practices and Kenya Government Regulations and Processes Know-how to use budgetary tools
Knowledge of financial management frameworks
Understanding and/or knowledge of audit preparation
Strong Project Management skills (planning, budget, steering, capitalization)
QUALIFICATIONS AND EXPERIENCE
Bachelors’ degree in Economics or any other business-related subject, and a certified public Accountant (K) or equivalent
At least 5 years of work experience in a similar position preferably with an INGO ; proven experience in managing multi-country, consortiums projects, multi-million budgets and achieve financial, administrative excellence and full compliance.
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If you meet the requirements, kindly submit your applications to;Human Resources and Partnership Manager
Email: hr@pacja.org copy to info@pacja.org
by 27th May, 2021.Citizens from all African countries are eligible to apply. Only shortlisted candidates will be contacted.
Apply via :
hr@pacja.org
