Reporting to the Finance & Administration Director, the Senior Finance Officer will be responsible for providing financial support to the Afya Halisi project based in Migori.
This includes handling day to day financial operations, with particular emphasis on handling accounts payable and receivable, expensereports, cash handling, payments and compliance to Jhpiego and donor financial policies, implement and maintain an on-site financial accounting and bookkeeping system required to assure the integrity and effective performance of projects’ financial operations.
Responsibilities
Examine financial documents such as invoices, vouchers, expense reports, purchase orders and other documents to ensure the completeness, accuracy, reasonability and validity of financial data.
Maintain, monitor, and disburse funds from the project in accordance with Jhpiego’s financial policies and procedures as outlined in the Jhpiego Finance and Accounting policies manual for country offices, QuickBooks Manual,
Banking Policy, Procurement Policy and any other policies.
Ensure accounting documents are filed in a timely manner, proper accounting records are maintained and compatible with standard accounting practice, Jhpiego and donor guidelines.
Monitor and reconcile supplier statements on regular basis and ensure timely settlement of bills.
Maintain a cash register to ensure that there is a proper audit trail of all cash transactions within the organization.
Monitor and reconcile travel expenses and project expenses to individual advances on a regular basis.
Code, track, and process vendor invoices, consultant invoices and travel advances for payments in a timely basis.
Post entries into the accounting system on a daily basis.
Assist the Finance and Admin Director in preparation of monthly financial report, accruals and projections, and any other financial reports for review.
Work with the Finance and Administration Director to develop annual budgets for program activities and office costs.
Prepare and update cost share reports for programs on a timely basis.
Prepare DA1 VAT exemption forms and maintain all records relating to VAT exemption applications to donors, refundable VAT from suppliers, etc. on a regular basis.
Qualifications:
Degree in Accounting, Finance, Business Administration or related field
Minimum of five (5) years relevant experience in finance or accounting.
Full CPA Qualification or equivalent and a Member of a recognized Accountancy professional body such as ICPAK
Master’s degree in Finance, Accounting or equivalent will be an added advantage
Knowledge of Generally Accepted Accounting Principles, GAAP and Knowledge of internal controls
In-depth knowledge of USAID projects, regulations, compliance and reporting. Previous experience with donor-funded projects preferred
Excellent verbal, written communications and presentation skills with professional level oral and written English
Excellent organizational skills, detail-oriented with high degree of accuracy.
Computers skills including use of spreadsheets and/or accounting packages
