Duties and Responsibilities:
Under the direct supervision of the Grant Manager, the main duties and responsibilities of the Senior Finance and Administration Officer will be as follows:
Financial Management and Human Resources
Ÿ Oversee and perform day-to-day accounting processes and procedures.
Ÿ Prepare and process all payments and documents, including month-end bank reconciliations and journal entries, via online banking and accounting book.
Ÿ Ensure petty cash is accounted in a weekly or monthly basis.
Ÿ Process monthly payroll for local staff on time; ensure statutory deductions (tax, etc.) are remitted to necessary authorities on time.
Ÿ Ensure financial statements are properly prepared for audit.
Ÿ Monitor and track project budgets and make budget forecasts.
Ÿ Assist Grant Manager in developing and analyzing organizational/ project budgets.
Ÿ Compile and distribute financial reports as required.
Ÿ Manage the organization’s bank accounts and communicate with bank officers in a proper manner.
Ÿ Train, mentor, and supervise Finance and Logistics Assistant.
Administration
Assist in matters of registration, work permits for non- local staff.
Update status and records of asset lists, and that office and medical insurance and are in line with donor regulations.
Ensure timely and cost-effective maintenance of office premises, in coordination with Finance and Logistics Assistant.
Ensure that all office equipment is service d regularly and in good working condition.
Procurement and Logistics
Supervise transport logistics and ensure that the needs of staff/office are met adequately.
Support Finance and Logistics Assistant to ensure that all other logistics arrangements are prepared effectively.
Knowledge Management
Develop and update knowledge-based products as required on financial management.
Institutionalize and disseminate knowledge within JCCP office through content/data management.
Ensure synthesis and dissemination of lessons learnt and best practices in financial management within the finance and administration section.
Perform other related duties as required.
Requirements
A business related degree with a minimum of Certified Public Accountant (CPA)-Section 4.
At least seven years of experience working in finance and administration for NGOs, international organizations or in the private sector.
Good command of computer applications, particularly Microsoft Office Word, Excel, and Outlook.
Good working experience in preparing for audits.
Familiarity with regulation for the Kenya Revenue Authority on taxes and NGO board requirements for NGOs.
Fluency in both written English and Swahili.
A team player with ability to build and maintain relationships with supervisors, colleagues and partners.
Self-motivated with ability to work under minimum supervision and to meet deadlines
Seeks inputs and feedbacks from others.
Ability to handle challenges of working in a changing environment.
Working experience with Japanese NGOs will be an asset.
Knowledge of Japanese donors will be an asset.
