Senior Finance & Admin Manager

Responsibilities of the Finance & Admin manager:
Manage the finance and administration units in EARO and ensure smooth running efficient delivery of services.
Identify gaps in financial, administrative and procurement policies and provide appropriate recommendations for development and review
Ensure adherence to partnership policies and guidelines including International Financial and procurement Manuals
Manage RO budget, cash flow and project funding
Facilitate the budgeting process as per budget guidelines
Prepare quarterly analysis of the financial performance of the Regional Office(RO) and provide appropriate recommendation
Ensure effective operation of the RO to ensure optimal use of resources
Supervise all aspects of supply chain from tendering, procurement, logistics and stores.
Ensure implementation of new partnership initiatives involving Finance and Administration.
Ensure that staff in EARO have a safe work environment in accordance with the OSHA standards
Contribute to the development of supply chain strategies and approaches
Finance & Administration Accountability and Reporting
Design systems, policies and procedures that provide appropriate levels of security and control of EARO assets, resources and operations
Ensure implementation of efficient and effective internal control systems Submit timely and accurate periodic reports
Cost efficiency and effectiveness
Lead in the negotiations, preparation and ensure execution of contracts
Promote benchmarks for determining effective resource utilization at all levels.
Ensure competitiveness in procurement process
Risk Management and Controls
Ensure that appropriate financial systems and controls are in place to minimize risk
Ensure that management responses to audits performed are sent on time to the Audit
Department , and that audit recommendations are implemented
Ensure adequate preparation and participation in internal and external audits.
Monitor the Financial Risk Matrix and act accordingly.
People Management & Capacity Building
Identify capacity gaps and ensure appropriate development interventions for finance and administration unit
Facilitate operations and other non-finance staff in understanding and interpretation of financial policies, guidelines and reports
Ensure roll out of finance and procurement initiatives relating to EARO
Set and monitor performance standards for Senior Finance & Administrative officers and provide overall mentorship and coaching to the department staff
Perform any other duties as assigned by the supervisor
Representative in special task forces and committees
Active representation strategic regional meetings and forums
Qualifications of the Senior Finance & Admin Manager:
Degree in Finance, Accounting or related field. MBA is preferred
Certified Public Accountant
8 years’ experience in Finance and Administration roles preferably in the humanitarian sector, 4 of which must have been in management level.
Solid knowledge of accounting principles, financial systems, budget/cash-flow monitoring and internal accounting controls
Good knowledge of procurement processes and internal control systems
Must have good working knowledge of computerized accounting software, preferably Sun Systems & Vision and literacy in using Microsoft Office programs.