As a team member, the incumbent provides reliable and safe driving services to the Office Director and other officials and visitors ensuring the highest standards of discretion and integrity and sense of responsibility. The incumbent is accountable for arranging airport VIP and protocol services and customs clearances when receiving high-level delegations. The incumbent may be required to carry out certain messenger functions and clerical support services. The incumbent is required to plan and organise workload while remaining aware of changing priorities and competing deadlines, and shift from one task to another to meet multiple support needs. Work affects the delivery of mail and pouch and transportation services of the Office.
The incumbent operates with some operational independence in carrying out assignments and supervision focuses on the successful achievement of assignments. The incumbent does not receive guidance on the technical aspects of the duties but does receive procedural and day-to-day operational supervision.
Reporting Line
The Senior Driver will work under the direct supervision of the National Project Coordinator – Kenya to ensure that work is coordinated and integrated with related services and completed within processing timelines. The Senior Driver position is located in Nairobi and will assist on the implementation of the project.
Internal contacts are with staff and visiting ILO officials to receive instructions on operational issues such as work schedules and to exchange information.
External contacts are primarily with government and airport authorities for exchange of information.
Description of Duties
Ensure the provision of safe and reliable driving services for official purpose.
Keep a timetable for arrivals and departures of officials and other authorized personnel and visitors. Meet officials and visitors at the airport including assisting, where necessary, with protocol, visa and customs formalities.
Deliver and collect mail and documents and other items.
Ensure cost-savings through proper use of vehicle and accurate maintenance of daily vehicle logs, preparation of the vehicle maintenance plans and documentation.
Ensure proper day-to-day maintenance of assigned vehicles through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tyres, brakes and water levels, car washing, etc. in order to keep the vehicle clean and in good running condition at all times.
Ensure availability of all the required documents/supplies including vehicle insurance, vehicle registration, vehicle logs, office directory, map of the city/country, first aid kit and other MOSS-compliant equipment, and necessary spare parts in assigned vehicles.
Where appropriate, schedule drivers and vehicles for use on a daily basis.
Ensure that the steps required by rules and regulations are taken in case of involvement in accident.
Inform the supervisor in a timely manner of (re)registrations and insurance procedures for all the office vehicles.
Assist office staff in filing, photocopying and maintaining stores. Perform other miscellaneous office support functions such as messenger services..
Perform other relevant duties as assigned.
Required qualifications
Education
Completion of primary education. Valid and clean driving licence. Knowledge of driving rules and regulations and skills in minor vehicle repair.
Experience
Minimum of three years of relevant work experience with a safe driving record. Driving experience with a UN agency, diplomatic or international organization would be an added advantage.
Languages
Good knowledge of the local language and knowledge of English.
Competencies
Excellent knowledge of local driving rules and regulations
Good knowledge of local roads and conditions.
Skills in minor vehicle repair.
Good knowledge of chauffeur protocol and courtesies.
Good knowledge of security issues.
Good knowledge of rules and procedures on vehicle management including maintenance of official vehicles and knowledge of mechanics and maintenance and repair of vehicles.
Knowledge of administrative rules and regulations
Basic computer skills to record information in IT systems
In addition to the ILO core competencies [Integrity and transparency, Sensitivity to diversity, Orientation to learning and knowledge sharing, Client orientation, Communication, Orientation to change, Takes responsibility for performance, Quality orientation, Collaboration], this position requires:
Ability to present a professional image at all times.
Ability to deal calmly with unexpected circumstances or delays.
Discretion and respect for confidentiality.
Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.
Apply via :
jobs.ilo.org
