Job Purpose
The job holder is responsible for engaging in general secretarial and office administrative duties.
Responsibilities
Supervise office assistants
Perform general office tasks, plan and schedule meetings and appointments.
Make travel arrangements and bookings for official travel.
Draft and respond to general correspondence.
Maintain office and equipment in good working conditions.
Take charge of documents and files, including classified materials; Facilitate travel, diary management.
Ensure general cleanliness of the office
Receive and attend to visitors.
Ensure security of the office, documents and equipment.
Store, retrieve and integrate information for dissemination to staff and clients.
Qualifications
Academic Qualifications
Bachelors Degree in Business Office Management or related field from recognized Institution
Diploma in Office Management/Diploma in Secretarial Studies from the Kenya National Examinations Council; OR
Business Education Single and Group Certificates (BES & GC) Stage I, II and III from the Kenya National Examinations Council
Professional Qualifications (KNEC)/ Membership to professional bodies
Shorthand III (Minimum 110 wpm)
Typewriting III (50 wpm)
Computerized document processing III
Business English III
Communication II
Commerce II
Office Practice II
Office Management III / Office administration management II
Secretarial Duties II OR
Higher Diploma in Secretarial studies from KNEC and
Certificate in public relations course for (2 weeks) from KSG or other recognized institution
Certificate in computer applications from a recognized institution
Previous relevant work experience required.
Served in the grade of Office Administrator for a minimum period of three (3) years in the Public Service or comparable position from a recognized Institution;
Salary Scale for the position
Minimum basic Salary Kshs 43,302.00 Maximum basic salary Kshs 110,000.00
Total allowances 46,000.00
Successful candidate will enter the scale at basic salary of Kshs 43,302.00
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