VACANCY NO. HC/14/2022
For appointment to this grade, an officer must have:-
At least eight (8) years relevant experience:
Diploma in Secretarial Studies from Kenya National Examinations Council;
OR
Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
Shorthand III (minimum 110 wpm)
Typewriting III (50Wpm)/computerized Document processing III;
Business English III/Communication II
Commerce II;
Office practice II
Office Management III/Office Administration and Management III g. Secretarial Duties II;
Certificate in Computer Application from a recognized institution; and
Shown merit and ability as reflected in work performance and results.
Duties and Responsibilities:
Coordinating the general administration of the Manager’s office; Managing the Chief Manager’s diary; Coordinating appointments and travel itineraries for the Manager’s;
Attending to visitors/clients;
Handling telephone calls;
Maintaining an up to date filing system in the office;
Coordinating schedules of meetings;
Ensuring security of office records, equipment and documents including classified materials;
Establishing and monitoring procedures for record keeping of correspondence and file movements;
Preparing responses to simple routine correspondence;
Managing office protocol and etiquette;
Supervising office cleanliness;
Ensuring security, integrity and confidentiality of data; and
Undertaking any other office administrative services duties that may be assigned.
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