Job Description
Provide clerical and administrative support to the headmaster, deputy and teaching staff as directed
Ensure that the school operates in a consistently organized manner every day
Act as liaison between the community, the school and other internal and external stakeholders
Maintain all recordkeeping for students and staff
Maintain student and staff confidentiality in all circumstances
Use common computer hardware and software with facility and under pressure
Manage multi-line phone systems
Perform data entry
Welcoming parents, visitors and helping them to address their issues within your capacity with a high level of professionalism
Perform general office duties such as answering telephone inquiries, filing, mail, spreadsheets, and journal entries on a daily basis
Strong communication, interpersonal and organizational skills
Ability to work with minimal direct supervision
Provide services for teachers, administrators and students like typing, proofreading, editing, processing daily mail
Compose and typeset correspondence and newsletters
Maintain the integrity of information systems, databases, and office files
Prepare and circulate curriculum documents
Book rooms and meeting resources and consumables
Attending meetings; recording and distributing minutes
Coordinate internal and external meetings appointments, events, workshops, seminars and special events
Maintain records with a high degree of accuracy
Work as part of a team
Direct a team with facility and courtesy
Work with frequent interruptions
Requirements
KSCE minimum grade C
typewriting (min.50 words per minute)
computerized document processing Business English 1
communications office practice 1, commerce 1
a certificate in computer applications from a recognized Institution
at least two years’ experience as secretary (recommendation letter from previous organization is a must)
full computer literacy (i.e. able to type and produce documents on a computer and must be able to access, download or upload documents in the internet).
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