Responsibilities for the Secretary Job
Reporting to the Executive Director, Director & Manager, the position holder will undertake the following duties and responsibilities.
Office administration; Managing staff welfare, receiving calls, updating the masteroll (off, sick, etc) & managing petty cash expenses of Luca Safari.
Invoices; Printing all PF invoices and filing.
Payments; Updating invoices once payments are received.
Flight schedule; Print and save the flights schedule.
Clients related tasks; Print and file Client Profile).
Safari coordination; Update the Nairobi office and pilot of any change of schedules in clients’ transfers and/or itineraries and/or flights.
Clients’ arrival and departure related tasks; Preparing fee tickets and registrations card.
Other duties, Performing duties assigned to the store keeper when he is off duty.
Qualifications for the Secretary Job
Knowledgeable in secretarial duties and office management.
Minimum Diploma in secretarial studies, business management or equivalent.
Minimum 2 Years experience in the same or similar business establishment.
Personal skills and attributes required
A very well organized, neat and orderly individual
A gentle host
Excellent analytical skills
Good Interpersonal skills.
Attention to details.
