Job Details:
Coordinating with Distributor, for the orders received and ensuring that they are approved and sent to distributor.
Order Tracker Reminder for unapproved orders,
Follow up on urgent orders for supply or approval
Rarely I send order for approval, incase a manager is in a place one is unable to access the email, so he whatsapp’s me
Ensuring that the invoicing is done as per the orders received, for prices and quantities.
Being advised on which customer to follow up for over dues,
On request from supervisor, Manager or Customer – advice whats due, or overdue
Banking cheques received in the office, sending deposit slip and payment advice to distributor
Keeping the cheque list – all cheques received in the office and sending the Monthly PDCs to distributor- making a list and a copy of the same
Each 10th and 20th of the month – a report showing the perfomance of the Hospital/Inst vs
Distributors in comparison with previous months of the year
Weekly Branch wise sales report for sub distributors sent to manager at the end of each week ie Friday
Monthly Branch wise sales report – summary tied to the actual sales sent to managers and marketing at the end of the month
Monthly Hospital/Institutions Sales file sent to supervisor
Hospital Institutions Sales file from April 2014 to date sent to supervisor, shows the growth of the Hosp Inst since then to date
Carrying out administrative tasks such as data input, processing information, completing paperwork, filing documents, hotel booking, Taxi etc
Completing the administrative needs of the Sales Department – Budgeting formats, help in excel etc
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