Job Description
Key Activities
Phase 1: CARE Kenya Transition and Integration Activities:
Revisit and verify newly completed/updated Nairobi and regional Safety and Security Risk Assessments (SSRA) (Dadaab, Garissa, Laisamis, Mandera, Western Region). Convert into CARE USA template and write a brief narrative to highlight differences and link them together to provide whole of country picture (involve CD). Clarify Risk Ratings
Revisit Standard Operating Procedures, facilities, and vehicles to confirm operational (equipment) safety and security deficiencies and gaps and verify adequate coverage in a revised FY21 budget.
Update Visitors Safety and Security Briefing based on SSRAs and make minor adjustments to format/template for CARE USA e.g. include Gender and Diversity as a category. Update all contact details.
In coordination with CARE CSU RiskReady: Carry out a full staff security training needs assessment by formally identifying what security training has been completed by each staff member and when and determining what training needs they might have
Develop and cost a comprehensive staff S&S training action plan based on the training needs assessment and include in FY21 and FY22 budgets
Draft/edit standardized CARE ToR for field based Safety and Security Focal Persons (SSFPs) and help identify most suitable staff to take on SSFP responsibilities. Add to staff member PD/JD.
Rewrite Safety & Security Management Plan (SSMP) based on new SSRAs in CUSA approved template.
Set up SMS blaster system and WhatsApp backup for all Regional Management Unit (RMU) and CO staff after evaluating the system used in the past
Conduct a Crisis and Incident Management Team (CIMT) simulation training.
Review existing security arrangements and protocols between RMU and CO, make recommendations ensure each unit is coordinated and complimentary.
Phase 1 Outputs: Transition and integration activities within the first month of the consultancy:
Revised national and regional SSRAs with updated risk ratings, SOPs and visitor’s safety and security briefings and report on CIMT simulation training
Updated Safety & Security Management Plan (SSMP) based on SSRAs in CUSA templates
Staff training needs assessment documented complete with prioritized budget and schedule of training for different staff cadres
SMS blaster system set up, tested and validated and hosted within CO and RMU with focal points and clear handover plans during staff transition; and included in document on coordination arrangements between CO and RMU, signed by CD and RD.
Phase 2: Serve as Safety & Security Focal Person for the Country Office.
Security Management
Reports to the CD to ensure staff and operational safety and security and is a member of the Country Steering Committee
Promotes the development of a security culture
Supervises guards/security service provider in the Country Office (CO)
Provides support in respect of safety & security to the CD and liaises with the Horn of Africa and RSM in respect of all key functions.
Guide the Assistant SSFP in completing incident reports in CARE USA SSIMS system
Monitor that the Assistant SSFP has conducted regular visit to every office compound and residence premises for ensuring that all safety kits, tools and appliances are in place, stocks are replenished on time before they run out of stock or being expired.
Other related tasks as directed by the CD or RSM.
Security Information Collection and Communication:
Supports the CSC in collecting, updating and communicating information regarding the security situation within the country and specifically in respect of CARE programming
Communicates information on safety & security to the CD and the CSC as required
Communicates to the CD and CSC the need to update the Safety & Security Management Plan (SSMP) whenever changes in the situation or circumstances occur
Maintains regular contacts with sub-offices promoting the CO’s security agenda
Monitor security information and networks and ensure security information is disseminated appropriately and effectively to the concerned body
Liaise and network with NGO Forum, INSO, government, peer organizations and UN agencies to ensure receipt of timely information to enhance assessments
Participates in networking with other NGO security focal points or security officers
Security Planning and Implementation:
Responsible for leading CO risk assessments and maintains the CO risk register
Has a high level of knowledge about all aspects of the SSMP and maintains the CO SSMP and oversees adherence to procedures and plans
Supervises the preparation and review of the CO Contingency Plans
Supervises the Communication Tree, keep updated version and test on a monthly basis
Coach and mentor the Security Officers and field Security Focal Points and promotes the completion of CARE Academy Safety and Security Modules by all CO staff
Supports actions during the implementation of the SSMP, as required
Supervises and follows up on a regular basis with all Sub-Offices safety & security requirements, including admin/logs support if required
Ensure Road Traffic Safety policy and procedures are properly implemented and adhered to
Support the program team with program design, safety and security budgets, information on access, and safety assessments
Provides advice on budgeting for operational safety & security related expenditures
Supervises the procurement of equipment related to safety & security upgrades and training
Oversees the implementation of all Standard Operating Procedures
Reporting and Information Sharing
Reporting security incidents affecting all CARE staff, offices and assets through the SIMSon system
Performs incident analysis and investigation relative to all incidents with advice and closure to all responsible functional management and supporting security management.
Drafts, edits and distributes routine security updates
Prepares a short monthly update on the CO Safety and security situation for the RSM, to be approved by the CD before being sent
Distributes information as directed by CSU to staff and the SMT
Monthly and quarterly checks and reporting as outlined in the SSMP
Ensures that safety & security is always an agenda item at staff meetings
Maintains routine and confidential correspondence files/documents related to safety & security
Maintains a database on contact details in relation to national country security authorities
Prepares and delivers safety & security briefs for staff and visitors
Phase 2 Expected Outputs: Safety & Security Focal Person for the Country Office.
Weekly reports to RSM.
Flash messages to RSM in response to notable incidents.
Support staff and partner capacity development.
Maintain safety and security management plan and contingency plans, amend as required.
Post Visit Report focused on practical recommendations for CARE Kenya to make improvements to safety and security management.
CARE Kenya
Provide all CARE documentation on S&S including CI and CARE USA policies, protocols and access to online portals
Brief consultant on CARE code of conduct and S&S protocols
Arrange accommodation for duration of STC
Provide admin support including but not exclusive to office space, logistics for fieldwork, finance support including payment of local per diems
Any other requests by consultant as needed
CO-Safety and Security Focal Person
Consult with CD on TOR.
Report directly to CD on safety and security support issues.
Liaise with DRSM/RSM on CARE safety and security matters.
Conform to CARE’s safety and security protocols and code of conduct.
Submit all reports including TER and Post Visit Report within 2 weeks of end of contract.
DRSM/RSM ECSA:
Provide technical assistance for safety and security matters
Provide to S&S online portals and other CUSA S&S mechanisms and networks
Qualifications
Education qualification in Criminology, Security Studies, Disaster Management or Military from a recognized university
Work Experience
Demonstrable experience as Safety and Security resource
Demonstrable experience in preparing Safety and Security Standard operating procedures and Safety and Security Management Plans
Additional Information
WORKING CONDITIONS
This position is based in Nairobi with travel to CARE sub offices (Dadaab, Marsabit, Mandera, Garissa, Western)
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