Job description
Duty Station : Nairobi, Kenya Classification Professional Staff, Grade P3
Type of Appointment : Fixed term, one year with possibility of extension Estimated Start Date :As soon as possible
Closing Date : 30 January 2019
For The Purpose Of The Vacancy, The Following Candidates Are Considered As First-tier Candidates
Internal candidates
Qualified applicants from the following NMS countries:
Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Grenada, Guyana, Iceland, Kiribati, Comoros, Saint Kitts and Nevis, Lao People’s Democratic Republic, Saint Lucia, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Namibia, Nauru, Papua New Guinea, Palau, Paraguay, Solomon Islands, Seychelles, Suriname, Sao Tome and Principe, Eswatini,
Timor-Leste, Tonga, Tuvalu, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa
Context
Under the overall supervision of the Regional Director and the direct supervision of the Senior Department of Emergencies – Regional Thematic Specialist, and in close coordination with all the Regional Thematic Specialists at the Regional Office for East and Horn of Africa in Nairobi, as well as the Chief of Missions of Ethiopia, Somalia, Djibouti and Yemen, the successful candidate will be responsible for the overall management of the plan, including regular planning, monitoring and evaluation, implementation, financial monitoring and coordination with IOM Country Offices and the partners of the Regional Migrant Response Plan (RMRP). Core Functions / Responsibilities:
RMRP Coordination
Convene on a regular basis (quarterly) the meetings of the Regional Migrant Response Plan Committee in Nairobi, to update partners about progress, coordinate efforts for advocacy and fund raising, ensure appropriate planning, budgeting and monitoring and evaluation for the plan. The Coordinator will be responsible for documenting and sharing the outcomes of each meeting, as well as to follow up on action points identified.
Page 1 / 42. Develop and manage a Monitoring and Evaluation system for the Migrant Response Plan in coordination with partners.
Through the network of IOM country focal points, gather regularly (quarterly) relevant information to update baselines and progress of the
Plan against the agreed M&E system, and disseminate information to partners. Proactively crosscheck information gathered with partners at regional level, for validation.
Develop a Financial Tracking system for the Regional Migrant Response Plan in coordination with partners, to keep track of funds received and inform fundraising efforts. 5. Quarterly gather relevant updates on funding gaps and funds received and disseminate information to partners.
Develop a system for knowledge management and best practices sharing, and proactively reach out and share with partners any relevant document or research that may be relevant to advance general knowledge of partners for the migrant trend addressed by the Plan. 7. Plan and conduct yearly planning exercises, including setting baselines, identifying targets, and budgets. This will include regional coordination meetings, as well as the coordination of country level planning meetings, together with IOM Country Offices.
Plan and conduct midterm review (every six months) of the RMRP in coordination with partners, to share progress, discuss trends to reach common analysis, and validate targets set at the beginning of the year. This will include regional coordination meetings, as well as the coordination of country level planning meetings, together with IOM Country Offices. 9. Provide guidance and coordination to IOM country focal points for the implementation of the Plan at country level, including project management, regular (monthly) collection of information to feed the M&E system, and partners coordination (yearly planning exercise, mid-term review, quarterly progress meetings).
Conduct field trips as needed to support the IOM country focal points in conducting coordination meetings, and/or in supporting and monitoring project implementation of projects funded against the RMRP.
Regularly update RO (RD and RTS) on the progress of the RMRP, during Regional Meetings and ad hoc presentations as needed.
Support advocacy and fundraising efforts on behalf and in coordination with partners, including preparation of papers, participation to relevant meetings, coordination with IOM HQ and other ROs to ensure visibility of the Plan, participation to other relevant events as needed. Project Coordination
Provide Project Management function for projects funded against the RMRP, with management at Regional Office level. This will include:
Budgeting: coordinate with missions and DRM Unit in RO, to prepare budget breakdowns per objectives and country. Coordinate budget updating as necessary during project cycle.
Implementation coordination: support implementation of activities at country level, through the network of IOM focal points, and highlight to COM any delay or challenge in implementation to swiftly identify solutions.
Financial monitoring and resource management: in coordination with DRM in RO and IOM focal points and RMOs at country level, monitor closely expenses and compliance with IOM rules and regulation for the use of project resources.
Reporting: prepare relevant reports as per donor requirements.
Donor liaison: coordinate with donors to share regular informal updates and engage them in the process of the RMRP, as well as to fundraise as appropriate, including through project development.
Monitoring: conduct field trips to support project implementation and conduct monitoring (prepare mission reports to be shared with COMs and RTS); coordinate regular M&E data collection to maintain regular tracking of progress of projects activity. Required Qualifications and
Experience:
Education
Master’s degree in Social Sciences, International Cooperation or a related field from an accredited academic institution with five years of relevant professional experience; or
University degree in the above fields with seven years of relevant professional experience. Experience
Experience working in the region or continent with UN or NGOs;
Experience in participating in multi partner coordination frameworks, including Governments;
Previous work on migration issues is an asset.
Languages
Fluency in English is required. Working knowledge of French and/or Spanish is an advantage. Desirable Competencies:
Values
Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Core Competencies – behavioural indicators level 2
Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.manner; is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
Leadership: provides a clear sense of direction, leads by example and demonstrates the Page 3 / 4ability to carry out the organization’s vision; assists others to realize and develop their potential.
Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.Other
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.