Job Description:
Reports to: Regional Director – Africa and the VP – Human Resources
Summary of role:
Reporting to the Regional Director –Africa (with a dotted line reporting to the VP – Human Resources), the Regional HR Manager (RHRM) will have responsibility for all aspects of human resources for the Africa region. These include employee engagement, organizational design, employee relations, performance and reward management, recruitment, training and development, in compliance with country and organizational requirements, and developing and/or maintaining Human Resources Policy and Procedure Manuals for Kenya and South Africa country offices. The RHRM will also be responsible for working with African Management team (AMT) and staff on employee relation issues. The ideal candidate will partner with the AMT and Human Resources in New York HQ to ensure organizational strategy and goals are being supported by HR programs and practices in the region. This role requires strategic and operational expertise with the ability to communicate change and engage employees and managers alike.
Specific Responsibilities:
Function as an HR business partner for IAVI in Africa, developing and effectively communicating HR policies and procedures consistent with the philosophy and culture of IAVI, while ensuring local practices, laws and regulations are adhered to.
Manage the staff recruitment (in coordination with Recruiting Manager from HQ) and consultant hiring process locally including onboarding, participating in the workplans and budgeting processes to ensure realistic workforce planning for the Africa region.
Ensuring all contractual agreements in the region are in line with the local laws.
Assist managers in developing and regularly review and update job profiles and descriptions to ensure roles and responsibilities are clear for each position.
Manage development programs that support talent development and retention
Proactively identify and handle employee relations issues with a focus on conflict resolution while ensuring fair and consistent treatment of employees in the region. Analyze employee relations trends, provide periodic detailed reports, and propose methods for improvement.
Continuous review of Human resources policies to ensure they support best practice and compliance with local laws
Manage reward and compensation programs, overseeing the implementation of compensation and benefits strategies including administering and managing employee welfareinsurance programs and pension plans
Preparation of and monitoring of the Regional HR budget.
Preparation of relevant regional human resources management reports.
Manage the collection, storage and update of staff records including supporting and managing regional employee data within our global HR system.
Support managers to maintain good staff relations, providing specialist advice, coaching and practical support.
Work with the Finance Manager and local counsel in each country to ensure compliance with the local tax laws
Any other comparable duties and tasks that may be assigned by the Regional Director or the VP – Human Resources in the general support of IAVI activities worldwide.
Partner closely with HR team in HQ office on global processes and initiatives (goal setting, performance management, merit cycles, engagement surveys, talent management). May get involved with HR programs for other offices globally.
Providing training to managers and staff on HR related programs and initiatives
Facilitate orientation, onboarding and offboarding for all local staff
Liaising with our Clinical Research Center partners in Africa to share tools, learning opportunities and to help strengthen their HR practices especially in critical compliance areas for IAVI.
We recognize each candidate brings a unique set of skills and expertise and therefore we prioritize the following core competencies:
Job requirements:
Demonstrated proficiency in partnering with and influencing business leaders
An understanding of priority-setting, resource management and the bridge-building required to develop enduring working relationships
A confident, clear and conscientious communicator – who can work effectively with key stakeholders and members of staff at all levels of seniority
Excellent written and verbal English communication skills.
The position requires visionary and creative thinking skills and a strong professional demeanor.
Excellent analytical, decision-making, and problem-solving skills.
Must be able to juggle multiple assignments, meet deadlines, work flexibly in a dynamic, fast-paced environment, and maintain a sense of perspective.
The position requires a fair-minded, people-oriented and caring individual with excellent interpersonal skills and sensitivity to diversity.
Must be able to balance employee needs and concerns with organization policies and business management concerns.
It requires a highly motivated individual with a strong customer service orientation and a demonstrated commitment to IAVI’s organizational values and credo.
Ability to work in a matrix-management environment.
Ability to work independently with minimum supervision in a multi-cultural environment.
Knowledge of HR information Management Systems and proficiency in MS Office packages.
An energetic strategic and dynamic individual who embraces change.
Have a sense of humor, flexibility and humility.
Job qualifications:
Must have a strong foundation in HR with at least 5 years of experience in a progressive HR environment with at least 2 years in a regional HR capacity.
Bachelors in Human Resources or related field or equivalent experience.
Must have Human Resources certification from the institute of Human Resources Management, Kenya.
A solid understanding of labour laws and practices in East and Southern Africa.
IAVI operates as an intense mission-driven organization trying to solve one of the most difficult and important scientific challenges of our time, so we seek someone who feels passion for IAVI’s goal of ending AIDS.
