Summary of position
As a senior member of the Regional team, the Regional Finance Specialist (RFS) will be responsible for developing and managing financial tracking, resource flows, reporting and compliance for a specified portfolio of federal and non-federal grants/awards in support of Action Against Hunger-Horn and Eastern Africa regional programs.
The RFS provides technical financial support and advisory to the Action Against Hunger Country Offices and select stakeholders in the wider organization.
The RFS reports directly to the Finance and Admin Director, while working with other RFSs.
Country Finance Support
Reviews, supervises and ensures the regular and timely production of the accounting reports from Action Against Hunger’s country offices to be treated and integrated at global level.
Oversees internal control processes and appropriate use of financial resources ensuring that Action Against Hunger’s country offices are working in accordance with internal financial procedures.
Proposes and leads improvements in finance processes for country offices specific to the RFSs scope of work.
Provides technical guidance, mentoring, capacity building and professional development solutions to the Heads of Finance at country level.
Plays a key role in the performance management of the Heads of Finance at country level providing input on their technical skills, the accuracy of their work and timeliness of budgeting and reporting.
Oversees the preparation of required reports to Action Against Hunger and donor agencies (USAID, EU, ECHO, UN, etc.) based on country offices expenditures and allowable indirect cost rates.
Financial Information Management/Internal & External Representation
Consistently collaborates with Finance team to insure timely Country Offices and HQ accounting closing and compliance with donor deadlines/requests.
Provides key stakeholders within the organization with accurate financial data and information (e.g. burn rate reports, financial risks, projections etc.) for decision making, management and control.
Makes recommendations regarding budgeting to ensure reasonable provisions are included to meet general management, financial management, capacity building and audit requirements.
Monitors cash management for his/her country offices.
Serves as the primary contact with auditors for areas specific to the RFS’s scope of work during financial audits.
Human Resources – Selection, Placement and Orientation:
Contributes to the recruitment of finance professionals at country level by providing a technical assessment of each candidate’s skills & experience (including screening CVs, evaluating technical tests, conducting technical interviews, sharing documentation and notes with the HR department for the database and placement purposes).
Provides technical advice and technical validation of finance JDs for country positions.
Works with the HR department to determine which available candidates are technically qualified for open positions.
Supports the HR department in the development and maintenance of a finance fieldworker talent pipeline
Briefs and debriefs select finance staff for Action Against Hunger country offices.
Identifies the on-going learning and development needs for the finance country teams to create a strong, competent and engaged finance workforce.
Other Responsibilities:
Development of donor compliance training materials in collaboration with Regional Grants teams and ensure capacity building of country teams on compliance is undertaken
Ensuring compliance with donor rules and regulations through reviews and follow ups on action plans with country teams and different departments
Review Action Against Hunger Financial Policy and Procedures while creating recommendations to improve these policies and procedures.
Coordination of Quarterly and Annual end of financial period and ensure HEARO and Countries financial reports and statements are presented to HQ and senior management on Time
Gather and analyze the past and present financial data across the region to understand the trends affecting specific risks, preparing reports on the information gathered and communicating the insights of these reports to relevant stakeholders to aid in making strategic decisions.
Analysis and Interpretation of financial reports and presenting them to relevant stakeholders on time to aid in decision making.
Identifies, adapts and implements best practices in the areas of financial management, accounting and/or compliance from other INGOs and private sector organizations to improve processes, systems and ways of working at country and/or organizational level. Undertake investigations and provide guidance on investigations relating to financial related allegations made within the region/ Countries
Proactive input and robust oversight of project/proposals budgets through the CFP/R and responsible to report any strategic and significant problems relating to implementation of programmes to the Country CDs, Regional Grants teams and FD
Ensuring all monthly financial management reporting is carried out with full explanations for material variances against budget.
Overseeing the donor reporting for quality and accuracy before financial submissions are made to donors
Collating and managing the Institutional Funding tool in collaboration with the Regional Grants Team including recovery levels and co- financing
the Risk Review meeting and presenting updates risk management progress
Collating and delivering relevant updates for the Audit, Risk and Finance Committee (ARF)
Management of the Global Donor and Statutory Audit Register and ensure that all recommendations are implemented and continued reduction of findings and non-compliance across countries and regional office. Providing upto date reports to ARF on risk associated with non-compliance.
Requirements
Required Qualifications and Professional Experience
BA or BSc, or the equivalent, in accounting, finance or another relevant field.
CPA or ACCA or CIMA finalist
10 years’ finance and management experience including 5 years’ experience managing grants (USAID/EU funded projects preferred).
7 years of working internationally, together with field experience working for an international NGO as an administrator or finance manager.
Required Skills & Competencies
Demonstrable experience and skills in budget preparation and analysis, financial reporting preparation and presentation, and the proven ability to translate technical financial data into informative reports.
Demonstrable knowledge of the rules, regulations and donor policies governing the compliance / regulatory management of grants from US Government, EU, ECHO, UN and other agencies.
Expertise with MS Office (especially MS Excel) and general ledger software is required. Use of Saga and/or Serenic Navigator desirable.
Genuine interest in and commitment to the humanitarian principles of Action Against Hunger.
Substantial experience and understanding of essential accounting principles, financial reporting, accounting systems, and budget development and administration is required.
Experience managing diverse international teams; ability to communicate well in writing.
Able to work autonomously, with the capacity to juggle multiple projects and pay attention to many small details.
Excellent interpersonal skills.
French language skills preferred.
Must be authorized to work in Kenya.
Membership in a professional body related to finance, accounting and compliance is an added advantage.
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