REQUIRED QUALIFICATIONS
Education and knowledge
Bachelor’s Degree in a relevant field;
Diploma in Archives and Records Management; and
Knowledge of ICT
Experience
Five (5) years records management experience gained from reputable organizations;
Good experience in archiving and database management.
Skills
Good communication and reporting skills;
Good organization and interpersonal skills;
Good teamwork skills; and
Good supervisory skills
Competences
Professionalism;
Ethical and integrity; and
Ability to work under pressure, prioritize and multi-task
Responsibilities
Records Administration
Supervise the Authority’s Records Management Office, filing
systems, facilities, equipment and tools
Management of correspondences i.e. receiving, identifying, classifying, indexing, arranging, distribution and storing of records
Facilitate appropriate access to information
Guiding all staff in the management of their records and use of the Authority’s records management system
Ensure the registry is cleaned and fumigated regularly to rid of dust and pests that can destroy files and records
Ensure timely response to internal and/or external information enquiries
Manage the delivery and distribution of mail to all stakeholders.
Records Storage Management
Ensure proper management of archived and closed files, disposal and destruction procedures as provided by the Government Policy and procedures
Maintain, review and document records systems
Maintain records safety and access control measures
Supervise the digitization of the Authority’s records
Maintain file records using file index and file movement register
Creating avenues for exchange of information, converting data into valuable information and ensuring its accessibility and usage.
Develop mechanisms for leveraging on existing knowledge within the Authority
Dissemination of knowledge and responding to queries on Knowledge Management tools and resources.
Conduct outreach programs and oversee training for staff and clients in use of Knowledge Management tools
Supervise the Records Assistant
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