JOB GRADE KDB 6
The main role for this position is to assist in organising, maintenance and protection of Board’s information databases in both soft and hard form, and ensuring information needed is retrievable, authentic and accurate.
Job Responsibilities:
Duties and responsibilities will entail:
Receiving, recording and dispatching all correspondences appropriately;
Ensuring that letters and other documents are appropriately filed and marked to action officers;
Up-Dating and maintaining up-to-date file movement records;
Controlling, opening of files, renewing file covers and updating file index;
Ascertaining the general cleanliness of the registry;
Proper handling of documents, pending correspondence and bring-ups
Initiating appraisal and disposal of files/documents in liaison with National Archives and Documentation Services;
Ensuring security of information, documents, files and office equipment; and
Mentoring staff.
Qualifications
Have a Bachelor’s Degree in any of the following disciplines:- Information Science Management, Archives and Records Management or any other relevant and equivalent qualifications from a recognized Institution;
Minimum of five years’ experience in a relevant field two of which must have been in a supervisory level;
Be proficient in computer applications;
Fulfill the requirements of Chapter Six of the Constitution.
Key Competencies:
The ideal candidate should possess the following qualities
Knowledge of office procedures including record management systems;
Understanding of Information Systems Security Management (ISO 27001 ISMS) will be an added advantage;
Ability to write and communicate effectively;
Ability to acquire and retain knowledge; and
Good judgement, organization and time management.
go to method of application »
